Cold Chambers

Solicitation / RFP / RFQ

This solicitation is for "Cold Weather Chamber Rental and Support Services" for the Naval Medical Research Unit San Antonio (NAMRU-SA). The objective is to procure access and logistical support for an extreme environmental/cold chamber facility to evaluate medical equipment and disposables in extreme cold conditions (-40C, -20C, and 0C).

• Provide access to an environmental chamber capable of reaching and maintaining temperatures of -40C, -20C, and 0C, with humidity control.

• Ensure the chamber is large enough for multiple simultaneous evaluations and personnel access.

• Provide a functional testing platform for accurate medical equipment evaluation.

• Make the facility available for day, night, and weekend operations.

• Provide qualified logistical and technical support personnel.

• Assist in the design, creation, and setup of test platforms.

• Modify existing equipment as needed to meet research requirements.

• Provide ancillary equipment, including cold weather clothing and thermal cameras.

• The primary deliverable is a fully functional and supported cold chamber testing environment.

• A physical report of test results will be delivered.

• Contract Type: Firm Fixed Price (as indicated on page 3).

• Period of Performance: May 8, 2026, to May 7, 2027.

• Place of Performance: Selected contractor's facility.

• Solicitation Issue Date: April 28, 2026.

• Offer Due Date: May 5, 2026, 05:00 PM.

• Evaluation will be based on price and other factors, with a potential for past performance consideration if the lowest price quote may not represent the best value.

• Offers will be evaluated by adding a factor of 10 percent to the price of all offers, except for HUBZone small business concerns that have not waived the evaluation preference.

• The acquisition is listed as "UNRESTRICTED."

• NAICS Code: 541380 (Testing Laboratories).

• Size Standard: Not explicitly stated but implied by NAICS code.

• The government will provide medical equipment, disposables, a testing schedule, and specific test protocols.

• The Technical Point of Contact (TPOC) is Andres Martinez Murillo.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a venue and supporting services for a three-day, two-night Marriage Enrichment Retreat (MER) for military couples, aimed at enhancing relationships and providing practical skills within the unique military lifestyle. The retreat requires a quiet, private, and secure environment conducive to reflection and personal interaction.

• Provide a suitable facility (resort, hotel, boutique hotel, or inn) in the Chicago and Wisconsin area.

• Offer one (1) three-day, two-night MER for approximately 43 participants (20 couples and 3 staff).

• Secure and confirm facility reservations at least 30 business days prior to the scheduled arrival.

• Provide a training/conference room for at least 43 participants, a private dining room for at least 43 participants, and two large rooms for training and meals/activities.

• Equip the training room with tables, chairs, projection screen, podium, power strip, and sound system.

• Equip the meal/activity room with round tables seating 6-8 persons.

• Ensure on-site staff are available 24 hours a day for customer service and issue resolution.

• Provide recreational amenities (swimming pool, hot tub, spa, or fitness center).

• Offer an on-site full-service restaurant for buffet-style meals.

• Provide 23 guest rooms, each with one queen or king bed.

• Ensure all guest rooms are accessible via indoor hallways and maintain security measures.

• Comply with ADA and the Hotel and Motel Fire Safety Act.

• Provide free parking for participants and staff.

• Coordinate with the Government on participant lists and special dietary needs.

• Provide a Banquet Event Order (BEO) for approval.

• Facility must reflect a high standard of quality, hospitality, and cleanliness.

• Attentive service and proper maintenance are required.

• Absence of mold, mildew, or insect infestation.

• Guest rooms must be equipped with specific amenities (bed, furniture, blackout curtains, closet, ironing board, iron, hair dryer, toiletries, TV, land-line phone).

• Complimentary Wi-Fi access is required.

• ADA-compliant elevator required for facilities exceeding two stories.

• Ice machines must be accessible.

• Primary Target Date: March 6-8, 2026

• Alternate Target Date: February 13-15, 2026

• Location: Chicago and Wisconsin area.

• Food and beverage services as specified, including buffet meals, snack services, and beverage service.

• Date Night meal voucher for a 4- or 5-star restaurant (not a hotel bar or lounge) on or adjacent to the property, covering tax and gratuity (excluding alcohol).

• Accommodate special dietary requirements (vegetarian, vegan, gluten-free, non-pork).

• Subcontracting is prohibited without express prior written consent of the Contracting Officer.

• Invoicing and payment via DFAS Electronic Funds Transfer (EFT) through the Wide Area Work Flow (WAWF) System.

Solicitation / RFP / RFQ

This solicitation is for a "Marriage Enrichment Retreat (MER)" which is a three-day, two-night retreat designed to equip married military couples with practical skills and insight to enhance their relationships and help them thrive within the military lifestyle. The MER requires a quiet, private, and secure environment conducive to reflection and personal interaction.

• Provide all services for the Marriage Enrichment Retreat in accordance with the Performance Work Statement (PWS).

• The retreat is a three-day, two-night event.

• A quiet, private, and secure environment is required.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: August 7, 2026, to August 9, 2026.

• NAICS Code: 721110 (Lodging).

• Size Standard: USD 40,000,000.00.

• Offer Due Date: February 20, 2026, 10:00 AM.

• Solicitation Number: N0018926QB012.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-5. Addenda may be attached.

• Evaluation factors for award are detailed in Section M.

• This acquisition is a set-aside for Small Business.

• The issuing office is NAVSUP FLT LOG CTR NORFOLK.

• Contact for information: Marvin Branch (marvin.t.branch2.civ@us.navy.mil).