N042--STX Emergency Call Boxes - Base plus 4

Quick Summary

The Department of Veterans Affairs (VA), specifically Network Contract Office 17, has issued a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside solicitation for the installation of emergency call boxes at the Audie L. Murphy VA Medical Center (San Antonio, TX) and the Kerrville VA Medical Center. This Firm-Fixed-Price contract requires the provision of all labor, materials, tools, equipment, and supervision for the investigation and installation of fifteen (15) free-standing emergency call boxes. Proposals are due March 9, 2026, at 10:00 AM CST.

Scope of Work

The project involves the installation of 15 free-standing emergency call boxes: 10 at Audie L. Murphy VA Medical Center and 5 at Kerrville VA Medical Center. Key requirements include:

• Investigation, installation, and anchoring of new call boxes.
• Demolition and replacement of existing call boxes as needed.
• Ensuring water tightness and tracing existing power sources.
• Utility locates if digging is required.
• Call boxes must be free-standing, secured into concrete with rust-resistant hardware, and new concrete pads poured where none exist.
• Boxes must prevent theft and damage, feature lighting visible over 300 yards with a 360-degree blue light, and have an accessible communications button for all users, including those with visual impairments.
• The communication system must transmit video and audio.
• Service support for quarterly firmware/software updates, administrative control for at least five personnel, and staff training are also required. Site plans for both locations are attached to the solicitation.

Contract Details

• Contract Type: Firm-Fixed-Price.
• Period of Performance: 60 days for submittals and construction, spanning Fiscal Year 2026 – Fiscal Year 2027.
• Option Years: Four (4) option years, extending the contract until 2031.
• Start: The awardee will have 30 days after award to prepare and begin service.
• Work Hours: Normal business hours are 07:30 a.m. to 4:30 p.m. (or 3:00 p.m. to 11:00 p.m.), Monday through Friday, excluding Federal Holidays.

Submission & Evaluation

• Proposal Due Date: March 9, 2026, 10:00 AM CST.
• Submission Method: Email only to the Contracting Officer.
• Required Documents: Signed SF 1449, technical capability statement (max 2 pages), authorized distributor memorandum, and comprehension plan. Proposals must be in PDF format.
• Evaluation Factors: Technical Capability (Sub-Factor 1: Call Box Communications, Sub-Factor 2: Installation), Past Performance, and Price. Technical Capability and Past Performance are significantly more important than Price.
• Questions Due: February 24, 2026, 10:00 AM CST, via email.
• Responses to Questions: Provided via amendment by March 2, 2026.
• Price Hold: Offerors must hold prices firm for 150 calendar days from the proposal receipt date.

Eligibility & Notes

• Set-Aside: This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.
• Eligibility: Offerors must be registered in SAM and verified as an SDVOSB in the SBA VetCert system at the time of proposal submission and award.
• Brand Name or Equal: Verkada TD53 Video Intercom.
• NAICS Code: 812930.
• Contact: Matthew G. Clements, Contracting Officer (matthew.clements2@va.gov, 972-708-0800).
• Place of Performance: South TX VA Health Care System, San Antonio, TX 78229.