N042--STX Emergency Call Boxes

Amendment / Modification

This amendment (0001) to solicitation 36C25726R0069 addresses vendor questions and clarifies requirements for "STX Emergency Call Boxes".

• Page 2: Contains responses to vendor questions.

• Page 4: Provides revised details for "Call Box Communications, (Description): (Verkada TD53 Video Intercom Brand Name or Equal)".

• Page 5: Reiterates proposal submission instructions and deadline.

• The deadline for proposal submission remains March 16, 2026, at 10:00 AM CST.

• No further questions will be answered before the closing date.

• Proposals must be emailed to matthew.clements2@va.gov and christopher-noel.ward@va.gov.

• The subject line of the email must include the solicitation number.

• Failure to comply with all criteria and requested documentation may result in rejection.

Amendment / Modification

This amendment modifies Solicitation 36C25726R0069 to:

• Respond to vendor questions.

• Extend the solicitation closing date.

• The hour and date for receipt of Offers has been extended to 03-16-2026 10:00 CENTRAL TIME, CHICAGO, USA (CDTX).

• Responses to vendor questions are provided on page 2 of the amendment.

• Site visit dates have been confirmed:

  • Audie L. Murphy: March 3, 2026, 10:00 am – 3:00 pm CST.
  • Kerrville Memorial: March 5, 2026, 10:00 am – 3:00 pm CST.

• The deadline for submitting questions is now 03/09/2026, 10:00 AM CST.

• The proposal submission deadline is extended to 03-16-2026 10:00 CDTX.

• Offerors must acknowledge receipt of this amendment.

• All terms and conditions of the original solicitation remain in effect, except as modified by this amendment.

Form / Attachment / Pricing Sheet

This document is an "Existing Site Plan" that depicts the layout of a facility, including buildings, roads, parking areas, and the proposed locations for "Duress Call Stations." It serves as a visual reference for understanding the physical environment where the call stations are to be installed.

• Site layout with labeled buildings (Main Building, Warehouse, Canteen, Poly trauma, CLC, SCI).
• Roadways and parking areas.
• Marked locations for "Duress Call Stations" indicated by blue dots and numbered points.
• Scale bar for measurements.
• North directional arrow.

This site plan is crucial for bidders to understand the physical scope and context of the opportunity. It helps in visualizing the placement of the duress call stations, assessing potential installation challenges, and planning for site access and logistics. Bidders should use this plan to inform their proposals, particularly regarding the number and specific locations of the required stations.

Solicitation / RFP / RFQ

This solicitation is for the "Install Parking Lot Emergency Call Boxes" project, requiring the provision of all labor, materials, tools, equipment, and supervision for the investigation and installation of fifteen (15) free-standing emergency call boxes. The work will be performed at the Audie L. Murphy VA Medical Center (10 call boxes) and the Kerrville VA Medical Center (5 call boxes).

• Installation of fifteen (15) free-standing emergency call boxes.

• Includes investigation, installation, and anchoring of new call boxes.

• Demo and replacement of existing call boxes as needed.

• Work includes ensuring water tightness and tracing existing power sources.

• If digging is required, a utility locate is mandatory.

• Call boxes must be free-standing and secured into concrete with rust-resistant hardware.

• Locations without existing concrete pads will require pouring new pads.

• All boxes must be installed securely to prevent theft and deliberate damage.

• Boxes must have lighting visible over 300 yards in low light, with a 360-degree blue light at the top.

• Communications button must be clearly identified for all users, including those with visual impairments.

• The communication system must be capable of transmitting video and audio.

• Includes service support for firmware and software updates on a quarterly basis.

• Administrative control to be granted to at least five personnel.

• Training for assigned staff on equipment and software operation.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 60 days for submittals and construction, spanning Fiscal Year 2026 – Fiscal Year 2027. Includes four (4) option years extending the contract until 2031.

• The awardee will have 30 days after award to prepare and begin service.

• Normal business hours: 07:30 a.m. to 4:30 p.m. (or 3:00 p.m. to 11:00 p.m.), Monday through Friday, excluding Federal Holidays.

• Offerors must submit proposals by 03/09/2026, 10:00 AM CST via email.

• Proposals must include a signed SF 1449, technical capability statement (max 2 pages), authorized distributor memorandum, and comprehension plan.

• Evaluation Factors: Technical Capability (Sub-Factor 1: Call Box Communications, Sub-Factor 2: Installation), Past Performance, and Price. Technical Capability and Past Performance are significantly more important than Price.

• Questions are due by 02/24/2026, 10:00 AM CST and should be emailed.

• Responses to questions will be provided via amendment by 03/02/2026.

• This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Offerors must be registered in SAM and verified as an SDVOSB in the SBA VetCert system at the time of proposal submission and award.

• Brand Name or Equal: Verkada TD53 Video Intercom.

• Site Plans for Audie Murphie and Kerrville are attached.

• Offerors must hold prices firm for 150 calendar days from the proposal receipt date.

• Proposals must be submitted in PDF format.

Form / Attachment

This document, titled "PROJECT PHASING PLAN," provides a visual and textual breakdown of the construction phases for the repair and upgrade of site parking and access at the Kerrville VA Medical Center.

• Construction Phasing Plan Legend: Outlines six distinct phases for the project, each color-coded on the site plan:
  • Phase I: Parking Lot A and B
  • Phase II: Parking Lot E
  • Phase III: Parking Lot F, G, H, and Front Access Drive
  • Phase IV: Parking Lot D and Back Entrance
  • Phase V: Parking Lot I
  • Phase VI: Parking Lot J, K, and Access
• Phasing Notes: Includes critical instructions for the contractor:
  • Submission of a schedule for each construction phase for owner approval.
  • Submission of a traffic control plan for each phase for approval and coordination.
  • Requirement to provide ADA valet parking service during the construction of Parking Lot E (Phase II).

This plan is essential for bidders to understand the project's scope, sequencing, and logistical requirements. It directly impacts proposal preparation by detailing the specific areas of work for each phase, necessary traffic management, and special services like ADA valet parking, which must be accounted for in their project planning and cost estimates.

Solicitation / RFP / RFQ

This solicitation is for the procurement of Emergency Call Boxes for the South Texas VA Medical Center. The government is seeking to acquire these systems to enhance safety and communication.

• Procurement of Emergency Call Boxes.

• Specific details regarding the call box model and locations are provided in attached documents (D.1 Audie Site PlanCall Stations Model, D.1 KD-CallBox-Locations).

• Not explicitly stated in the provided text.

• Response Date/Time: March 9, 2026, 10:00 AM Central Time, Chicago, USA.

• Submission Method: Email Response Only to the Contracting Officer.

• Contracting Office Address: Department of Veterans Affairs, NCO 17 North Texas Healthcare System, Regional Procurement Office West (RPO-W), 124 E. Hwy 67, Suite 100, Duncanville TX 75137.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• NAICS Code: 812930

• Product Service Code: N042

• The primary point of contact is Matthew G. Clements, Contracting Officer (matthew.clements2@va.gov).

• The place of performance is the South TX VA Health Care System, San Antonio, TX 78229.

• Additional relevant documents are attached to this solicitation.