N059--TVHS Key Boxes

Form / Attachment / Pricing Sheet

This document, titled "Salient Characteristics - Key Boxes - Nash Eng.pdf", appears to be a product brochure or specification sheet for Security Asset Managers (SAMs™) offered by Key Systems, Inc. It details the features and capabilities of their key management systems, which are designed for high security asset control.

• Product: Security Asset Managers (SAMs™) electronic cabinets for storing, auditing, and managing keys and assets.
• Security Features: Direct entrapment of keys, Tamper-Proof Key Rings®, PIN access, and optional biometric (fingerprint) readers.
• Customization: Interchangeable cores for locks, custom cylinder mounting, and various door options (Lexan, Extended, Manual Override, Fail Secure Latch).
• Capacity: Available in configurations for 8, 16, 32, 64, and 96 key positions, with expansion cabinets/lockers available.
• Software: GFMS™ (Global Facilities Management System) software for system management, with specified system requirements.
• Identification Methods: PIN, Hand Readers, Proximity Cards, Card Swipe, and Scale.
• Physical Specifications: Dimensions and weight for different SAM configurations are provided.

This document provides detailed technical specifications and features of the security asset management systems. Bidders responding to an opportunity that requires such systems would use this information to understand the product's capabilities, potential configurations, and integration requirements. It serves as a reference for the type of equipment being procured or as a basis for comparison if alternative solutions are being proposed.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) to install three (3) Key Cabinets at the Tennessee Valley Healthcare Systems Nashville Campus. The cabinets must be integrated with the current Global Facilities Management Software (GFMS) and include specific features such as integrated fingerprint readers and a three-year extended warranty. The acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Installation of three (3) Key Cabinets of varying sizes (32-24 Key/5-Card SAMs, 32 Key SAMs, 16 Key SAMs).

• Integration of cabinets with Security Assets Management Systems (SAMs) and Global Facilities Management Software (GFMS).

• Each cabinet must have integrated fingerprint readers.

• Provision of 300 blank key locks.

• A three-year extended warranty for the cabinets.

• Compliance with all VA, local, state, and Federal occupational safety laws and regulations.

• Contractor employees must be clearly identified and display VA-issued badges.

• Contract Type: Firm-Fixed-Price purchase order.

• Period of Performance: February 20, 2026, through February 19, 2027.

• Estimated Value: Not explicitly stated, but the solicitation references a size standard of $25 Million.

• Applicable Wage Determination: 2015-4647 REV 30, dated 12/03/2025.

• Quotes are due by February 13, 2026, 12:00 PM CST.

• All questions must be emailed by February 11, 2026, 12:00 PM CST.

• Evaluation will be based on a comparative evaluation (best value) of quotes considering price and other factors, including technical capability and past performance.

• This requirement is 100% set aside for SDVOSB contractors.

• Contractors must be verified in SBA Small Business Search and SAM.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5.

• A Statement of Work (SOW) is included, detailing the requirements.

• A separate document, "Salient Characteristics - Key Boxes - Nash Eng," is referenced.

Form / Attachment / Pricing Sheet

This document, titled "Salient Characteristics - Key Boxes - Nash Eng.pdf", appears to be a product brochure or specification sheet for Security Asset Managers (SAMs™) offered by Key Systems, Inc. It details the features and capabilities of their key management systems, which are designed for high-security asset control.

• Product: Security Asset Managers (SAMs™) - electronically controlled cabinets for storing, auditing, and managing keys and assets.
• Security Features: Direct entrapment, Tamper-Proof Key Rings®, PIN access, and optional biometric readers (fingerprint).
• Customization: Interchangeable cores, custom cylinder mounting, and various door options (Lexan, Extended).
• Software: GFMS™ (Global Facilities Management System) for software management.
• Configurations: Available in various key positions (8, 16, 32, 64, 96) with different physical dimensions and weights.

This document provides detailed technical specifications and features of the security asset management systems. Bidders responding to an opportunity that requires such systems would use this information to understand the product's capabilities, potential configurations, and how it meets specific security and asset management needs. It serves as a reference for the type of equipment being procured or as a basis for comparison if alternative solutions are being proposed.

Solicitation / RFP / RFQ

This is a presolicitation notice for the installation of electronic key boxes for the Tennessee Valley Healthcare System (TVHS) Medical Center in Nashville, TN. The Department of Veterans Affairs, Network Contracting Office 9, anticipates issuing a Request for Quotation (RFQ) on or about February 5, 2026.

• Installation of three (3) electronic key boxes of different sizes.

• Key boxes must be compatible with Security Assets Management Systems (SAMS) and include integrated fingerprint readers.

• A three-year extended warranty is required for each cabinet.

• Provision of 300 blank key locks (100 per cabinet).

• Integration with Global Facilities Management Software (GFMS).

• Specific key box models required: Key Cabinet 32-24 Key/5-Card SAMS, Key Cabinet 32 Key SAMS, and Key Cabinet 16 Key SAMS.

• Contractor must order and install the required key boxes.

• Configuration of SAMS to GFMS, coordinating with onsite staff for accuracy.

• Compliance with all VA, local, state, and Federal occupational safety laws, rules, and regulations, including OSHA and VA guidelines.

• Work to be performed by certified trained technicians.

• Contractor employees must be clearly identified with ID badges and maintain professional conduct and appearance.

• Contractor is responsible for obtaining necessary licenses and permits, and for protecting persons and property.

• Period of Performance: 180 days after notice to proceed.

• Warranty periods will be specified in the contract documents.

• Response Date/Time/Zone: February 13, 2026, 15:30 Central Time, Chicago, USA.

• A site visit is tentatively scheduled for TBD 2026.

• A kickoff meeting will be held post-award (TBD).

• Work hours are generally Monday through Friday, 7 AM to 4 PM, excluding Government Holidays.

• Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).

• NAICS Code: 561622 Locksmiths.

• SBA Size Standard: $25 Million.

• Product Service Code (PSC): N059 Installation of Equipment- Electrical and Electronic Equipment Components.

• The full solicitation document (RFQ) is expected to be issued on or about 02/05/2026.

• Contact Person: Aye A. A. King, Contract Specialist, adrian.king@va.gov, (615) 225-2990.

• Technical Expert/POC: John Messer, Maintenance Supervisor, john.messer@va.gov, 615-968-9990.

• See attached Salient Characteristics document for further details.