N3904026Q3179- 200T Chiller- Portsmouth Naval Shipyard

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for the lease of a 200 Ton Temporary Chiller System for the Portsmouth Naval Shipyard (PNSY). The government is procuring commercial products/services in accordance with FAR Subpart 12.6. This announcement serves as the only solicitation, and no paper copies will be issued.

• Lease of a 200 Ton Temporary Chiller System.

• Period of Performance: 06/21/2026 – 10/10/2026 (16 Weeks), with an Option Period of 10/11/2026 – 11/08/2026 (4 Weeks).

• Place of Performance: Portsmouth Naval Shipyard, Kittery, ME.

• The system must meet specific technical requirements detailed in the Statement of Work (SOW), including capacity, cooling, controls, noise levels, and component specifications (chiller, pump, hoses, fittings).

• Deliverables include various reports such as Certification Data Reports, Hydrostatic Test Reports, Flow Meter Calibration Certificates, Technical Instructions, and Preventative Maintenance Schedules.

• The system must be capable of operating in cold weather conditions and at low ambient temperatures.

• Contract type: Request for Quotation (RFQ).

• NAICS Code: 532490.

• Size Standard: $40 Million Dollars.

• The document incorporates provisions and clauses in effect through FAC 2025-06 and DFARS Change Notice 2025-1110.

• Offers must be submitted via email by 06/17/2026 at 4:00 PM EST.

• Quotes must include a completed technical specification sheet.

• Award will be made on a Best Value basis, considering Technical Acceptability, Experience/Past Performance, Adherence to Schedule, and Price.

• Technical submissions must demonstrate compliance with specifications. Failure to meet minimum requirements will result in an "Unacceptable" rating.

• Vendors must be registered in the System for Award Management (SAM).

• The document does not explicitly state a set-aside, but it does mention "Small Business" as a size option for bidders.

• Several attachments are referenced, including OPSEC, Wage Determination, and CDRLs (Exhibits A and B).

• Vendors must be familiar with applicable FAR and DFARS clauses and provisions.

• Security requirements for personnel and vehicles accessing the shipyard are detailed.

Form / Attachment / Pricing Sheet

This document outlines the Operations Security (OPSEC) contract requirements for contractors performing work at the Portsmouth Naval Shipyard (PNSY). It details what OPSEC is, the requirements for an OPSEC Plan, and the contractor's responsibilities regarding the protection of Critical Information and Indicators (CII).

• Definition of OPSEC: A process to protect sensitive information from adversary exploitation.
• Definition of CII: Sensitive information requiring protection from unauthorized disclosure, whether classified or unclassified.
• OPSEC Plan Requirement: Contractors may be required to submit an OPSEC Plan, signed by the Prime contractor, to the contracting official. The need for a plan may be determined based on the type of work, environment, and circumstances.
• Contractor Responsibility: Contractors and subcontractors must avoid inadvertent disclosure of unclassified or classified information. This includes protecting CII from disclosure to unauthorized third parties, foreign governments, or entities with Foreign Ownership, Control or Influence (FOCI).
• Prohibited Disclosures: U.S. Government CII shall not be publicized via corporate newsletters, trade magazines, displays, internet pages, or public websites. Transmission to personal email accounts and posting on social media is prohibited. Media requests must be directed to the PNSY Security and Public Affairs Office.
• Consequences of Compromise: Disclosure or compromise of CII may lead to removal from the assignment, contract termination, criminal prosecution, and civil penalties.
• Controlled Unclassified Information (CUI): Contractors must protect CUI and report any attempts by unauthorized parties to solicit, obtain, photograph, or record incidents of loss or compromise.
• Portable Electronic Device (PED) Policy: Details the types of PEDs and their capabilities that are subject to evaluation and approval. Use of PEDs requires coordination with the sponsor and adherence to Shipyard guidance to avoid security violations.
• Critical Information and Indicator List (CIIL) & Countermeasures: Provides examples of CII (e.g., PII, work schedules, equipment capabilities, critical infrastructure, photographs/videos in restricted areas) and corresponding countermeasures (e.g., not posting CII online, shredding sensitive information, not posting on social media, removing badges, reporting disclosures).

This document is crucial for bidders to understand the security protocols and information protection requirements that will be in effect during contract performance. It highlights the importance of OPSEC and the potential consequences of non-compliance, directly impacting how contractors must handle sensitive information and use electronic devices on shipyard property.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for a 200 TON TEMP CHILLER SYSTEM. The Portsmouth Naval Shipyard (PNSY) is seeking to lease this system to meet specific requirements. This announcement constitutes the only solicitation; proposals are requested, and a written solicitation will not be issued.

• Lease of a 200 TON TEMP CHILLER SYSTEM.

• The system must meet specifications detailed in the Statement of Work (SOW).

• Includes components such as a Chiller Unit, Pump, Hoses, and Fittings.

• Specific mechanical and electrical data for the chiller and pump are provided.

• Requirements include compatibility with a 30% Ethylene Glycol solution, hydrostatic testing, and specific noise level limits.

• The system must be capable of continuous operation at minimal loading and function in extreme ambient conditions.

• Deliverables include technical documentation such as Lifting & Handling Certification, Hydrostatic Pressure Test Reports, Flow Meter Calibration Certificates, Technical Instructions, and Preventative Maintenance Schedules.

• Period of Performance: 06/21/2026 – 10/10/2026 (16 Weeks).

• Option Period of Performance: 10/11/2026 – 11/08/2026 (4 Weeks).

• Place of Performance: Portsmouth Naval Shipyard, Kittery, ME.

• NAICS Code: 532490.

• Size Standard: $40 Million Dollars.

• Offers shall be submitted via email.

• All quotes must include a completed technical specification sheet.

• Proposals will be evaluated based on Technical Acceptability, Experience/Past Performance, Adherence to Schedule, and Best Value Price.

• Technical submissions must meet minimum requirements; failure to do so will result in an "Unacceptable" rating.

• Response Deadline: 06/17/2026 @ 4:00 PM EST.

• The solicitation is for commercial items.

• Business Size: Bidders must indicate if they are SMALL or LARGE.

• Vendors must be registered in the System for Award Management (SAM) to be considered for award.

• Solicitation Number: N3904026Q3179.

• Contact Person: Gordon Roberts III (gordon.j.roberts1@navy.mil), 207-451-7119.

• Attachments include OPSEC, Wage Determination, and CDRLs.

• All offers shall include the provided form filled out in its entirety (highlighted yellow fields are required).

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits that must be paid to various occupational classifications of service employees working on covered federal contracts in specific geographic areas.

• Geographic Applicability: This determination applies to the towns of Berwick, Lebanon, and South Berwick in York County, Maine.
• Occupational Classifications: Lists numerous occupations, categorized by general areas such as Administrative Support and Clerical, Automotive Service, Health Occupations, Information Technology, and Mechanics and Maintenance.
• Wage Rates: Provides a specific hourly wage rate for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. A general note at the end specifies a Health & Welfare rate of $5.55 per hour (or $222.00 per week / $962.00 per month) for all listed occupations, with a separate rate for EO 13706.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors).
• Conformance Process: Outlines the procedure for establishing wage rates for occupations not listed in the determination.

This document is crucial for bidders responding to solicitations that require services in the specified geographic area. It dictates the minimum labor costs that must be factored into proposals. Bidders must ensure their proposed wages and benefits meet or exceed these requirements for all relevant service employees.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) detailing various data items required for the "200T CHILLER SYSTEM" under contract N3904026Q3179. It specifies the type of data, submission requirements, frequency, and distribution for each item.

• Data Item Numbers (001-007): Each item corresponds to a specific deliverable, such as Certification Data Reports, Hydrostatic Test Reports, Calibration Certificates, Personnel Rosters, Technical Manuals, Maintenance Plans, and Service Reports.
• Submission Requirements: Details include the title of the data item, contract reference (often SOW paragraphs), frequency of submission (e.g., 1TIME, WEEKLY), and specific dates for first and subsequent submissions.
• Distribution: Specifies addressees and the number of copies (Final, Draft, Reproducible) required, with electronic submissions to be made via Wide Area Workflow (WAWF).
• Remarks: Provides additional clarifying information for each data item, including specific instructions on 'As of Date' and subsequent submission triggers.

This CDRL outlines the specific documentation and reporting the contractor must provide throughout the contract performance period. Bidders should review these requirements to understand the full scope of contractual obligations beyond the physical delivery of the chiller system, including the effort and cost associated with preparing and submitting these data items.

Forms / Attachments / Pricing Sheets

This document, DD Form 1423, "CONTRACT DATA REQUIREMENTS LIST," outlines the specific data items required from the contractor for the "200T CHILLER SYSTEM" under contract N3904026Q3179. It details various deliverables related to the system, including certifications, reports, manuals, and plans.

Each entry (B001 through B007) specifies:

• Data Item Number and Title: Identifies the specific deliverable (e.g., CERTIFICATION DATA REPORT, HYDROSTATIC TEST REPORT, EQUIPMENT TECHNICAL MANUAL).
• Contract Reference: Links the data item to specific paragraphs in the Statement of Work (SOW).
• Submission Requirements: Details the frequency, submission dates (first and subsequent), and 'as of' dates for each data item.
• Distribution: Specifies how and where the data items should be distributed, often indicating submission through Wide Area Workflow (WAWF).
• Remarks: Provides additional clarifying information or specific instructions for each data item.

This document is crucial for potential bidders as it defines the post-award data deliverables expected by the government. Bidders must understand these requirements to accurately estimate the effort and cost associated with producing and submitting these documents as part of their proposal. It highlights the types of technical documentation, testing reports, and plans that will be required upon contract award.