N40084 CUSTODIAL SERVICES AT NAF ATSUGI, JAPAN

Amendment / Modification

This amendment (0002) to Solicitation N4008426R8714, "CUSTODIAL SERVICES AT NAF ATSUGI, JAPAN," serves the following purposes:

• Provides the Government's responses to prospective offerors' Pre-Proposal inquiries (Q33 through Q35).

• Includes an amended Performance Work Statement (PWS) as detailed in PPI Enclosure (1).

• The Performance Work Statement (PWS) has been amended.

• Questions and Answers (Q&A) related to the solicitation have been provided.

• All other terms and conditions of the original solicitation remain unchanged.

• Offerors are advised that the PWS has been modified and should review the updated document.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation No: N4008426R8714, specifically addressing ELINs, submission methods, and CMMC requirements.

• ELINs for Deep Carpet Cleaning: ELINs B002AB&B012AB, D002AB&D012AB, and F002AB&F012AB are unnecessary as deep carpet cleaning is only required every two years (Y/2) per the Performance Work Statement. Administrative corrections have been made to the PWS.
• Offer Submission: Offers should be submitted via the PIEE Solicitation Module, as indicated in paragraph (7) SUBMISSION OF PROPOSALS under Addendum to 52.212-1. For PIEE system issues, contact the Help Desk.
• CMMC Level 2 Status: A conditional CMMC Level 2 (Self) status will be acceptable for eligibility for award. However, if the option is exercised and the CMMC Level 2 (Self) status is not valid at that time, the option may not be exercised and the contract may be re-competed.
• Joint Ventures and CMMC: In a joint venture, the JV company must possess the proper CMMC Level 2. If a contractor's scope of work does not involve processing, storing, or transmitting FCI or CUI, CMMC Level 2 is not required for award.
• Flow-down Requirements: Prime contractors must flow down CMMC requirements to subcontractors. If a subcontractor will process, store, or transmit CUI-labeled Performance Work Statement data, they must meet at least CMMC Level 2 (Self) requirements as notified in DFARS 252.204-7025.

This Q&A clarifies specific requirements and submission procedures, impacting how bidders should prepare their proposals, particularly concerning ELINs and CMMC compliance. It also notes administrative corrections to the Performance Work Statement.

Other / Unclassified

This document is a transmittal memo (Change Transmittal 1) for NAF Atsugi Instruction 5512.9K, concerning "ACCESS TO U.S. NAVAL AIR FACILITY ATSUGI". It details the removal and replacement of specific pages and enclosures within the instruction, and introduces a new enclosure (17). It also lists several forms that are available electronically via a provided SharePoint link.

This document is administrative in nature and does not contain information directly relevant to bidding on an opportunity. It pertains to internal procedural updates for access to Naval Air Facility Atsugi.

Forms / Attachments / Pricing Sheets

This document is an inventory worksheet, likely intended to detail specific items or quantities relevant to the opportunity. It appears to be an Excel spreadsheet containing various sheets with detailed breakdowns of services, locations, quantities, units, and frequencies.

• Sheet: Table: Provides a comprehensive list of cleaning services, associated areas (e.g., "Emptying Waste Containers," "Carpet and Rug Deep Cleaning"), units of measure (SM, EA, LS), and frequency of service (e.g., D, W, 2W, M, 2M, Y, 6Y, 4Y, 2Y, Y/2).
• Sheet: 001-Prestige area: Contains a legend for service frequencies and units, followed by detailed breakdowns of cleaning services required for specific buildings (e.g., "949 Head Quarter"), floors, rooms, areas, and types of surfaces.
• Other Sheets: Additional sheets (e.g., 002-CNIC, 003-HSG, 004-HSG, 005-DoDEA, 006-BHC, 007-DCMA, 008-DCMA, 009-Credit Union, 010-NCIS, 011-USARJ, 012-UH) appear to provide similar detailed breakdowns for various buildings and areas, specifying services, quantities, units, and frequencies.

This document is crucial for bidders as it outlines the specific scope of work, including the types of cleaning services required, the locations and areas where these services are needed, the quantities involved, and the frequency of service. Bidders must carefully review this inventory to accurately estimate costs, resources, and personnel required to fulfill the contract requirements.

Amendment / Modification

This document is Amendment 0001 to Solicitation No: N4008426R8714. It contains responses to questions and clarifications regarding the solicitation.

• Vehicles: No additional vehicle pass or documentation is required if vehicles meet specification requirements. Rules for motorcycles and bicycles are in NAFATSUGIINST 5800.6 series.
• DBIDS Program: DBIDS issuance can take up to 180 days. Escort privileges are included. Temporary passes (Advance or Long-Term) require an escort. A temporary pass marked "ESCORT IS NOT REQUIRED" is issued once PHS check is complete and remains valid until the DBIDS card is issued.
• Access Hours: Standard working hours are Monday-Friday, 07:45 to 16:30. Access outside these hours requires a "Request to Work Outside the Government's Regular Working Hours" or an "Overtime Request."
• Custodial Work: Refer to amended Scope of Work, enclosure (3) for quantities of stripping waste liquid.
• Site Visit Attendees: A list of attendees is provided.
• Worklist Item "xx013-NGIS": The worksheet "xx013-NGIS" has been deleted. Refer to the amended excel file: 26R8714(e1883957)New Custodial Inventory AM1.xlsx, enclosure (4).
• Corporate Experience: For Factor 1 (Corporate Experience), if the RFP requests 10 years of experience, a proposal demonstrating only 9.5 years will not be considered acceptable. Refer to the solicitation carefully.
• Cleaning Chemicals: Refer to FAR 52.212-2 Evaluation - Commercial Products and Commercial Services.
• Equipment Voltage: Most facilities use a 120V power supply.
• Consumables: Toilet paper and trash bags are Government-furnished.
• Reporting: The report shall be prepared using a form the Contractor considers appropriate per their QMS plan.
• Outside Area Perimeter Policing: Refer to Spec Sec C 1503010 Spec Item 3.1.5 Building Perimeter Services.
• BLDG #294 Typo: The description "Teen Center" for BLDG #294 is a typo; refer to the amended Scope of Work, enclosure (3).
• CDC Playground Equipment: Refer to attachment J-1503010-12 Playgrounds Plan & -13 Playground Inventory.
• BLDG #3043: Refer to attachment J-1503010-10 Custodial Inventory Table 002 CNIC STANDARD.
• BLDG #3042 Canopy: Refer to attachment J-1503010-14 Canopies Plan & -15 Canopies Inventory.
• BLDG #986 (Unaccompanied Housing): Refer to attachment J-1503010-10 Custodial Inventory Table 012 Supported Command : Unaccompanied Housing (UH).
• Prefabricated Office: No rental fee, can be used as parking area, with size limitations (Width 6990 mm x Depth 5600 mm).
• Janitorial Storage Rooms: Provided in all facilities subject to cleaning.
• Incumbent Contract: Expires July 31, 2026. Payment is performance-based. Government has sufficient funds.
• Contract Terms: Changes in scope will be addressed through contractual modification. Unit price adjustments will be handled per contract terms.
• "Daily" Definition: Refer to attachment J-0200000-02 DEFINITIONS AND ACRONYMS, Frequency of the services.
• Waste Disposal: Refer to Spec Sec C 1503010 Spec Item 1.1 Outline of Services.
• Recycling: Not required.
• Uniforms: Refer to Spec Sec C 0200000 2.7.2.4 Identification as Contractor Employee.
• PPE: Refer to Spec Sec C 0200000 2.9.12 Safety Apparel on Jobsites.
• Holidays: Refer to Spec Sec C 0200000 2.2.1.1 Observed Federal Holidays.
• Special Events: Cleaning services for base events are not included and will be managed separately via task order.
• Key Control: Coordinate with the customer to obtain access.
• Site Information: Refer to attachment J-1503010-08 Maps and Location and -10 Custodial Inventory.
• Access Time: If not specified in attachment J-1503010-10 Custodial Inventory, there is no work time designation.

Various sections of the solicitation, including specifications, attachments, and worklists, are clarified or modified.

This amendment provides clarifications that may impact bidder understanding of requirements and proposal preparation. No changes to proposal deadlines are indicated in this amendment.

Amendment / Modification

This amendment (0001) to Solicitation N4008426R8714, "CUSTODIAL SERVICES AT NAF ATSUGI, JAPAN," makes the following changes:

• Provides Government Responses: Includes responses to prospective offerors' Pre-Proposal inquiries (Q1 through Q32).

• Amends Scope of Work and Attachments: Provides an amended Scope of Work, Inventory Sheet, and related reference documents as detailed in the Government responses (PPI Enclosure (1) through (4)).

• Adds DFARS Provisions/Clauses: Incorporates DFARS 252.204-7021 (Contractor Compliance With the Cybersecurity Maturity Model Certification Level Requirements) and DFARS 252.204-7025 (Notice of Cybersecurity Maturity Model Certification Level Requirements).

• Modifies CLINs: The "Option" for CLIN 0001 and CLIN 0002 has been changed from "Yes" to "No."

• Scope of Work

• Inventory Sheet

• DFARS Clauses (added)

• CLINs 0001 and 0002 (Option status changed)

• The amendment provides clarifications and updated documents, which may impact proposal preparation.

• Offerors should review the updated Scope of Work, Inventory Sheet, and the newly added DFARS clauses related to Cybersecurity Maturity Model Certification (CMMC) requirements. Compliance with these CMMC requirements is necessary for award.

Other / Unclassified

This document is a NAF Atsugi Instruction (NAFATSUGIINST 5800.6K) dated August 19, 2025, titled "VEHICLE CODE FOR U.S. NAVAL AIR FACILITY ATSUGI". It establishes uniform policies, standards, procedures, and regulations for motor vehicle operations, traffic control, and administrative disposition of traffic offenses on the U.S. Naval Air Facility Atsugi.

This instruction is relevant to any potential bidder or contractor operating vehicles on or around the U.S. Naval Air Facility Atsugi. It outlines the rules and regulations governing vehicle operation, traffic violations, and the consequences thereof. Understanding these regulations is crucial for ensuring compliance and avoiding penalties, which could impact operations or personnel safety. Key areas covered include:

• Traffic Offenses: Drunk and drugged driving, speed regulations, traffic accidents, seat belt and child seat usage, suspension/revocation of driving privileges, traffic court procedures, and the traffic point and revocation system.
• Vehicle Operations: U.S. Government vehicle regulations, parking, stopping, and standing rules, and specific regulations for bicycles, skateboards, scooters, roller skates, and in-line skates.
• Driver Responsibilities: Requirements for licensing, registration, and adherence to Japanese traffic laws.
• Penalties: Information on license confiscation, vehicle impoundment, fines, and revocation of driving privileges.

Bidders should familiarize themselves with this instruction to ensure their personnel and operations comply with all applicable traffic and vehicle regulations on the installation.

Form / Attachment / Pricing Sheet

This document is the NAVFAC/USACE Past Performance Questionnaire (PPQ), Form PPQ-0. It is designed to collect feedback on a contractor's past performance on previous contracts. Bidders are expected to have clients complete this questionnaire and submit it with their proposals. The government reserves the right to verify all information provided.

• Contractor Information: Fields for firm name, CAGE code, address, entity identifier, phone number, email, and point of contact.
• Work Performed As: Specifies whether the contractor acted as a prime, subcontractor, joint venture, or other, and the percentage of work performed. If a subcontractor, details of the prime contractor are required.
• Contract Information: Requires details of the contract, including number, delivery/task order number, contract type, title, location, award date, completion dates, original and final prices, and explanations for any differences.
• Project Description: Asks for a description of the project and its relevance to the current opportunity, including similar equipment or requirements.
• Client Information: Fields for client name, title, phone number, email, and a description of the client's role.
• Rating Definitions: Provides definitions for performance ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) to guide the client's evaluation.

This questionnaire is crucial for bidders as it is a primary tool for demonstrating past performance, a key evaluation factor in many government solicitations. Bidders must ensure their clients accurately and favorably complete this form, highlighting relevant experience and positive performance. The detailed information requested about previous contracts and project relevance helps the government assess a bidder's capability and likelihood of successful performance on the current opportunity.

Form / Attachment / Pricing Sheet

This document provides detailed Exhibit Line Item Numbers (ELINs) for custodial services, broken down by contract CLINs and option periods. It outlines both recurring and non-recurring work for each period, serving as a pricing structure for potential bidders.

• Recurring Work (Base, Option Periods 1-5): Details scheduled services for various facilities (CNIC FX FUND, Navy Housing, DoDEA, NMRTU, DeCA, DCMA, Credit Union, NCIS, USRJ, UH). Each ELIN specifies the type of service, quantity, unit of issue (e.g., MO for Month, EA for Each), and placeholders for Unit Price and Total.
• Non-Recurring Work (Base, Option Periods 1-5): Lists specific non-recurring tasks such as high area cleaning, window cleaning, appliance cleaning, floor stripping/coating/buffing, carpet deep cleaning, restroom servicing, exterior cleaning, and high-pressure washing. It also includes a line item for material costs with a 'Coefficient' adjustment.
• Units of Measure: A comprehensive list of units of measure (UOMs) is provided for reference.

This attachment is crucial for bidders as it defines the specific services required and provides the structure for pricing. Bidders must use this document to formulate their price proposals for each CLIN and option period, ensuring all specified services and quantities are accounted for according to the defined units of issue and any applicable specifications referenced (e.g., Section C, Spec Item 3 & 4, and various J-documents).

Form / Attachment / Pricing Sheet

This document is a Site Visit Request form associated with Solicitation No. N4008426R8714 for Custodial Services at NAF Atsugi, Japan. It is used to register attendees for a mandatory site visit.

• Solicitation Number: N4008426R8714
• Project Title: Custodial Services at NAF Atsugi, Japan
• Site Visit Date/Time: January 8, 2025, at 09:30:00 UTC
• Fields for attendee information: Printed Name, Nationality, Escort Required (Yes/No), Company Name, Phone No., and Email Address.

This form is crucial for potential bidders intending to participate in the site visit. Bidders must complete this form to register their attendance, providing necessary details for site access and coordination. The site visit is scheduled for January 8, 2025.

Form / Attachment / Pricing Sheet

This document is a Pre-Proposal Inquiry (PPI) Form associated with Solicitation No: N4008426R8714. It is designed for potential bidders to submit questions regarding the solicitation.

The form provides fields for:

• Reference (Section/Paragraph/Page) of the solicitation the question pertains to
• The specific QUESTION the bidder has
• A space for the GOVERNMENT RESPONSE

This form is crucial for bidders to seek clarification on any aspect of the solicitation before submitting their proposals. It allows for structured communication with the government to resolve ambiguities or gather necessary information, thereby aiding in the preparation of accurate and compliant proposals.

Form / Attachment / Pricing Sheet

This document is an inventory worksheet detailing cleaning services required for various buildings and areas. It outlines specific tasks, quantities, units of measure, and frequency of service.

• Building Numbers and Names: Identifies specific locations requiring services (e.g., 949 Head Quarter, 20 Pass Office, 70 Halsey Gym).
• Floor and Room Numbers: Specifies the exact location within buildings.
• Area: Describes the type of area being serviced (e.g., Office, Hallway, Restroom, Kitchen, Locker Room).
• Type of Surface: Indicates the material of the surface being cleaned (e.g., VT for Vinyl Tile, CT for Ceramic, R for Rug/Carpet, Glass, Metal, FRP, C for Concrete, PLA for Plastic).
• Service: Lists the specific cleaning task (e.g., "Emptying Waste Containers," "Carpet and Rug Deep Cleaning," "Restroom Cleaning," "High Area Cleaning").
• Quantity and Unit: Provides the amount of service needed (e.g., 19 SM, 7 SM, 1 EA).
• Frequency: Specifies how often the service is required (e.g., D for Daily, W for Weekly, M for Monthly, Y for Yearly, 2W for Twice a week, 2M for Twice a month, 2Y for Twice a year, Y/2 for Once every two years, 5W for Five times a week, 3W for Three times a week, 4Y for Four times a year, 6Y for Six times a year).

This worksheet is crucial for bidders as it provides a detailed breakdown of the scope of work, including the specific locations, types of services, quantities, and frequencies required. This information is essential for accurately estimating costs, developing a service plan, and understanding the overall requirements of the opportunity.

Form / Attachment / Pricing Sheet

This document, Exhibit A, is an Experience Project Data Sheet that bidders must use to submit information about their relevant past projects. It serves as a crucial component for the government's evaluation of a bidder's experience and past performance.

• Offeror Information: Space to fill in the name of the offeror.
• Project Data: Requires details for 1-3 relevant projects, including:
  • Contract Number, Issuing Organization, Project Title, and Location.
  • Award and Completion Dates (within 10 years prior to solicitation, completed by 31 March 2026, and lasting at least 12 months).
  • Award Amount (Offeror's Work), including base and option periods, and Total Contract Price.
  • Prime Contractor and their Point of Contact (POC) information.
  • Subcontractor POC information (if applicable).
  • Owner/Customer POC information.
• Scope of Work Description: A detailed description of the work performed and its relevancy to the RFP requirements.
• Subcontracting Details: Information on work subcontracted by prime contractors or work performed by subcontractors.
• Customer Evaluation: Space for customer evaluation of work performed.
• Problem/Corrective Action: Details on any problems encountered and corrective actions taken.
• Subcontractor Commitment: Specific requirements for detailing the roles and commitments of proposed subcontractors.
• Other Information: Opportunity to provide additional information relevant to past performance and customer satisfaction.

Bidders must complete this form for each relevant project they wish to submit as evidence of their experience. The criteria for a relevant project include performing cleaning services for building interiors (as defined in the PWS), having an annual value of at least JPY 100,000,000, meeting specific timeframes, and lasting at least 12 months. Failure to provide complete and accurate information on this form may impact the evaluation of the bidder's past performance and experience.