Nashville National Cemetery, National Shrine Irrigation Project
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), National Cemetery Administration, has issued a Solicitation (IFB) for the Nashville National Cemetery, National Shrine Irrigation Project. This project involves the repair and replacement of the automated irrigation system at the Nashville National Cemetery in Madison, TN. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Proposals are due May 19, 2026, at 15:00 CDT.
Scope of Work
The project's primary objective is to bring the entire cemetery's irrigation system to a fully functional and operational condition. The scope includes:
- Repair and replacement of irrigation system components in Quadrant A and Quadrant B (Base Contract).
- Repair and replacement of irrigation system components in Quadrant C and Quadrant D (Bid Option 1).
- Upgrading the controller, replacing 2-wire electrical wiring and components, electric and manual valves, sprinklers, decoders, flow monitor sensors, Wi-Fi communications, lightning protection system, booster pump, mainline piping, mainline valves, and lateral line piping.
- The work excludes the new cemetery expansion area.
Contractor responsibilities include providing all labor, supervision, equipment, and materials. A Site Manager with at least five years of supervisory experience in commercial landscaping is required. Work hours are generally Monday through Friday, 7:00 a.m. to 5:00 p.m. EST, with strict adherence to maintenance standards and no disruption to ceremonies or events. Specific requirements cover record keeping, reporting, licenses, permits, insurance, utility location, erosion control, and safety precautions as detailed in the NCA Contractor Safety SOP. The contractor must also address headstone misalignment, replace damaged headstones at their expense, provide a 90-day turf warranty, and train cemetery staff on system operation.
Contract Details
- Contract Type: Firm-Fixed-Price (IFB)
- Estimated Value: Between $2,000,000 and $5,000,000
- Period of Performance: 365 Calendar Days from Notice to Proceed for the base contract, and 365 Calendar Days from option award for Option 1.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 238220 (Plumbing, Heating, and Irrigation Contractors), Size Standard: $19 Million
Key Dates & Submission
- Published Date: May 1, 2026
- Mandatory Site Visit: May 12, 2026, at 10:00 am CDT at the cemetery Administration Building.
- Proposal Due Date: May 19, 2026, at 15:00 CDT.
- Bid Opening: May 19, 2026, at 15:00 CDT via Teleconference (Phone: 1-872-701-0185, ID: 125195532).
- Submission Method: Electronically via email to daniel.kinney@va.gov. Subject line: "36C78626B0020 – Nashville NC National Shrine RFI(s)".
Evaluation & Requirements
Award will be made to the responsible bidder whose bid conforms to the solicitation and is most advantageous to the Government, considering only price and price-related factors. Bidders must acknowledge all amendments, provide a bid guarantee (20% of bid price, not to exceed $3,000,000), and will be required to furnish performance and payment bonds. Compliance with subcontracting limitations (VAAR 852.219-75), prevailing wage rates (Davis-Bacon Act), and the NCA Contractor Safety SOP is mandatory. The Price Schedule Sheet must be accurately completed.