Nashville National Cemetery, National Shrine Irrigation Project

Other / Unclassified

This document is a sign-in sheet for a pre-bid site visit for the Nashville National Cemetery National Shrine project (36C78626B0020). It records the attendees, their organizations/departments, phone numbers, and email addresses.

This document provides a list of companies and individuals who attended the pre-bid site visit. This information can be valuable for bidders to identify potential competitors, partners, or subcontractors who have expressed interest in the opportunity.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) wage determination for heavy construction projects in Tennessee. It specifies prevailing wage rates and fringes for various labor classifications.

• General Decision Number: TN20260142
• Publication Date: 05/18/2026
• Applicable Counties: Cannon, Cheatham, Davidson, Dickson, Hickman, Macon, Rutherford, Smith, Williamson, and Wilson.
• Labor Classifications and Rates: Includes rates for Electricians, Operating Engineers (Bulldozer, Crane, Forklift), Truck Drivers, Operators (Loader, Backhoe/Excavator/Trackhoe), Laborers (Pipecar, Flagger, Common or General), and Welders.
• Executive Order 13706: Notes the applicability of paid sick leave for federal contractors.
• Executive Order 13658: Details minimum wage requirements for federal contracts awarded on or after January 1, 2015, and before January 30, 2022.
• Union Rate Identifiers: Explains the coding system for union and survey-based wage rates.
• Wage Determination Appeals Process: Outlines the procedures for appealing wage determinations.

Bidders must use these prevailing wage rates to accurately calculate labor costs for their proposals on heavy construction projects within the specified Tennessee counties. Failure to comply with these wage requirements can lead to non-compliance. The document also highlights important federal contractor labor requirements, including paid sick leave and minimum wage mandates.

Questions & Answers / Clarifications

This document provides responses to contractor questions regarding the "Nashville National Cemetery National Shrine Project" solicitation (Solicitation: 36C78626B0020).

• Florida Contractor License: Confirmed that no Florida contractor license is required for this project, despite a mention in SOW Section 1.2.A.4.
• Site Visit: A follow-up site visit is possible but there will not be another organized site visit. Availability is anytime after Monday, May 25, 2026.
• Irrigation Components: Clarification is needed regarding the Government's intent for reuse versus replacement of existing irrigation infrastructure, specifically the mainline, valves, sleeves, and other components.
• Hydrostatic/Pressure Testing: Pressure testing (100 PSI for two hours) applies only to newly installed/repaired mainline sections, not existing mainline intended to remain in service.
• As-Built Drawings: Updated as-built drawings reflecting work constructed around 2019 are not available.
• Existing Sleeves: Clarification is needed on whether new boring/sleeving will be handled as additional work if existing sleeves are blocked, damaged, or undersized. It is assumed existing sleeves are usable unless proven otherwise.
• Basis of Bid for Unknown Conditions: Bidders should price only the approximate mainline repair quantities stated in the SOW. Unknown defective existing piping or components not evident during a site visit should be treated as differing site conditions per FAR Clause 52.236-2, to be addressed after award.
• Pump House: The existing irrigation pump is by Water Tronics, has a 20HP centrifugal pump that is cracked and needs replacement, and requires a connection to be reattached.

These clarifications address ambiguities in the SOW regarding component replacement, testing requirements, and the handling of unforeseen site conditions, which may impact bidder pricing and proposal preparation.

Amendment / Modification

This amendment (0001) to solicitation 36C78626B0020, originally dated 05-01-2026, makes the following changes:

• Extends the hour and date for receipt of offers. The new deadline is 06-09-2026 at 16:00 CDT.

• Provides answers to Requests for Information (RFIs) via attached document S05.

• Includes the site visit attendance roster via attached document S04.

• Provides an updated Wage Determination via attached document S02.

• The deadline for receipt of offers has been extended.

• New attachments (S05, S04, S02) have been added.

• The proposal submission deadline is extended to 06-09-2026 at 16:00 CDT.

• Bidders should review the newly attached RFIs and Answers, Site Visit Attendance Roster, and Wage Determination for updated information relevant to their proposals.

Form / Attachment / Pricing Sheet

This document is a "VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contract: Offeror certifies that not more than 50% of the contract amount will be paid to firms that are not certified SDVOSBs or VOSBs. Work further subcontracted by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit. Other direct costs may be excluded under specific conditions.
• General Construction Contract: Offeror certifies that not more than 85% of the contract amount will be paid to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Special Trade Construction Contractors: Offeror certifies that not more than 75% of the contract amount will be paid to firms that are not certified SDVOSBs or VOSBs. Cost of materials are excluded.
• Acknowledgement of Penalties: Offerors acknowledge that false certifications are subject to criminal, civil, or administrative penalties under Title 18, United States Code, Section 1001.
• Cooperation: Offerors agree to cooperate and provide documents to VA to determine compliance.
• Certification Completion: The formal certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Failure to provide this certification will render the offer ineligible for award.

This is a mandatory certification for all offerors. Bidders must carefully review the subcontracting limitations applicable to the contract type (services, general construction, or special trade construction) and ensure they can comply. The completed and signed certificate must be submitted with the bid. Failure to do so will result in disqualification.

Form / Attachment / Pricing Sheet

This document is the Price Schedule, which details the pricing structure for the supplies and services required under the solicitation. Bidders will use this to provide their pricing for the specified items.

• Item 0001: Nashville National Cemetery National Shrine Irrigation Replace/Repair Quad A and Quad B. This is for the Base contract period. The Period of Performance (POP) Begin is TBD (365 Calendar Days from receipt of Notice to Proceed), and POP End is TBD.
• Item 0002: Nashville National Cemetery National Shrine Irrigation Replace/Repair Quad C and Quad D. This is for Bid Option 1. The POP Begin is TBD (365 Calendar Days from date option is awarded), and POP End is TBD.
• The document includes fields for Quantity, Unit, Unit Price, and Amount, as well as a Grand Total.

This price schedule is critical for bidders to understand the cost structure associated with the opportunity. Bidders must accurately complete this schedule with their proposed pricing for each item to be considered responsive. The details provided for each item, including the specific services and contract periods, will inform the pricing strategy.

Solicitation / RFP / RFQ

This solicitation is for the "Nashville National Cemetery National Shrine Irrigation Project" located at the Nashville National Cemetery, 1420 Gallatin Pike South, Madison, TN 37115. The North American Industry Classification System (NAICS) code is 238220, with a small business size standard of $19 million. The estimated magnitude of construction is between $2,000,000 and $5,000,000.

• Replacement and repair of irrigation systems in Quadrant A and Quadrant B of the Nashville National Cemetery.

• Replacement and repair of irrigation systems in Quadrant C and Quadrant D of the Nashville National Cemetery.

• Work must be performed in accordance with the attached Statement of Work.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 Calendar Days from receipt of Notice to Proceed for the base contract. An option for Quadrant C and D is also included.

• Estimated Value: Between $2,000,000 and $5,000,000.

• Proposal Submission Deadline: May 19, 2026, at 15:00 CDT.

• Bids must be submitted electronically via email to daniel.kinney@va.gov with the subject line: "36C78626B0020 – Nashville NC National Shrine RFI(s)".

• Bid Opening: Via Teleconference on May 19, 2026, at 15:00 CDT. Phone Number: 1-872-701-0185, Phone Conference ID: 125195532.

• Evaluation Criteria: Award will be made to the responsible bidder whose bid conforms to the solicitation and is most advantageous to the Government, considering only price and price-related factors.

• This procurement is a NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) SET ASIDE in accordance with Public Law 109-461.

• A mandatory site visit is scheduled for May 12, 2026, at 10:00 am CDT at the cemetery Administration Building.

• Offerors must acknowledge all amendments.

• A bid guarantee is required (20% of bid price, not to exceed $3,000,000.00).

• Performance and payment bonds will be required.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determination, specifically for Heavy Construction Projects including Water and Sewer Line Construction in Tennessee. It outlines the prevailing wage rates for various labor classifications required for such projects.

• State: Tennessee
• Construction Type: Heavy, including Water and Sewer Line Construction
• Counties Covered: Cannon, Cheatham, Davidson, Dickson, Hickman, Macon, Rutherford, Smith, Williamson, and Wilson Counties.
• Classifications and Rates: Details specific wage and fringe benefit rates for Electricians, Operating Engineers (Bulldozer, Crane, Forklift), Laborers (Common/General, Flagger, Pipelayer), and Operators (Backhoe/Excavator/Trackhoe, Loader).
• Effective Dates: Various effective dates are listed for different classifications, with the latest being 01/02/2026.
• Executive Orders: Information regarding Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for Federal Contractors is included.
• Union Rate Identifiers: Explanations of how to interpret different rate identifiers (Union, Union Average, Survey, State Adopted).
• Appeals Process: Outlines the process for appealing wage determination decisions.

This document is crucial for bidders to understand the minimum labor wage rates that must be paid on any federal or federally-assisted construction contract falling under this determination. It directly impacts labor costs and proposal pricing for relevant opportunities in the specified counties and construction types.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Rev. 10/2023), is a "Statement And Acknowledgment" used to document subcontracting activities. It requires the prime contractor to provide details about the prime contract and the awarded subcontract, including names, addresses, contract numbers, and descriptions of work. The subcontractor then acknowledges specific labor standards clauses that are included in their subcontract.

• Part I - Statement Of Prime Contractor: Captures information about the prime contract, the subcontractor, the awarded subcontract, and the description of work performed by the subcontractor.
• Part II - Acknowledgment Of Subcontractor: Lists and requires acknowledgment of several labor standards clauses, including:
  • Contract Work Hours and Safety Standards Act - Overtime Compensation
  • Payrolls and Basic Records
  • Withholding of Funds
  • Disputes Concerning Labor Standards
  • Compliance with Construction Wage Rate Requirements and Related Regulations
  • Construction Wage Rate Requirements
  • Apprentices and Trainees
  • Compliance with Copeland Act Requirements
  • Subcontracts (Labor Standards)
  • Contract Termination - Debarment
  • Certification of Eligibility

Bidders may be required to complete and submit this form as part of their proposal or upon award of a subcontract. It is crucial for understanding and complying with labor standards requirements associated with government contracts, particularly concerning subcontracting. The form also provides information on the estimated time burden for completing it.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor Wage and Hour Division Payroll Form (WH-347). It is intended for optional use by contractors and subcontractors to report weekly wages paid to workers on Federally financed or assisted construction contracts. While optional for contractor use, it is mandatory for covered contractors and subcontractors to furnish weekly statements of wages paid.

• Contractor/Subcontractor Name and Address
• Payroll Number and Project/Contract Number
• Worker identification (name, SSN last four digits)
• Work classification and exemptions
• Daily and weekly hours worked, rate of pay, and gross earnings
• Deductions for FICA, withholding tax, and other items
• Net wages paid
• Certification of compliance with wage payment regulations, including Davis-Bacon prevailing wage rates and Copeland Act requirements.
• Section for detailing fringe benefits paid in cash or to approved plans/funds.
• Section for exceptions and remarks.

Bidders may need to use this form or a similar format to comply with wage payment and reporting requirements if they are awarded a contract that falls under the Davis-Bacon Act or related regulations. It outlines the specific information required regarding employee wages, hours, and deductions, which is crucial for understanding labor cost components and compliance obligations.

Form / Attachment / Pricing Sheet

This document is a poster detailing "Employee Rights Under the Davis-Bacon Act" for laborers and mechanics employed on federal or federally assisted construction projects. It serves to inform workers about their rights regarding prevailing wages, overtime, enforcement, apprenticeships, and proper pay.

• Prevailing Wages: Mandates payment of wages not less than the rate listed in the Davis-Bacon Wage Decision.
• Overtime: Requires payment of at least one and one-half times the basic rate for hours worked over 40 in a work week, with few exceptions.
• Enforcement: Outlines that contract payments can be withheld, liquidated damages may apply, and contract termination or debarment are possible for non-compliance. Falsification of records or wage kickbacks can lead to prosecution.
• Apprentices: States that apprentice rates apply only to those registered in approved programs.
• Proper Pay: Provides contact information for the Contracting Officer (Daniel P. Kinney, Department of Veterans Affairs) and the U.S. Department of Labor's Wage and Hour Division for inquiries about pay or applicable wages.

This document is crucial for bidders to understand the wage and hour requirements that will apply to laborers and mechanics on the construction project. It highlights compliance obligations related to prevailing wages and overtime, and informs potential subcontractors and their employees of their rights. Bidders should ensure their proposals and subcontracts account for these requirements, and that they have mechanisms in place to comply with and enforce them.

Form / Attachment / Pricing Sheet

This document is a Standard Operating Procedure (SOP) titled "Contractor Safety" for the National Cemetery Administration (NCA). It establishes procedures and practices to comply with VA policy, NCA policy, and Occupational Safety and Health Administration (OSHA) Standards to ensure a safe work environment for employees and volunteers when contractors are present. It outlines procedures for contractor safety but does not supersede applicable OSHA Standards.

• Purpose and Scope: To comply with safety standards and provide a safe work environment.
• Standard Operating Procedure: Details how employees and volunteers are protected from injury/illness due to contractor work.
• Responsibilities: Outlines duties for Facility Directors, Supervisors/Foremen, Collateral Duty Safety Officers (CDSO), and Employees regarding safety compliance and hazard identification.
• References: Cites relevant OSHA standards (29 CFR 1910, 1926, 1960).
• Attachments: Includes NCA Contractor Safety (FAR Clause), Contractor Safety Orientation Checklist, and NCA Contractor Safety Checklist.
• Revision History: Details updates to the SOP, with the latest revision (0.2) on 03/10/2023 adding attachments and changing to V4.
• Procedures: Covers training requirements, inspections, contractor orientation, and specific requirements for contractor work at NCA facilities, both with and without a formal contract.
• Specific Safety Requirements: Details numerous safety protocols including hazard communication, PPE, confined spaces, hot work, excavation, electrical safety, scaffolding, fall protection, and more.

This document is critical for any contractor performing work at NCA facilities. It details the mandatory safety procedures, compliance requirements, and responsibilities that contractors must adhere to. Bidders should review this SOP thoroughly to understand the safety expectations, potential hazards, required training, and reporting procedures to ensure compliance and safe operations during contract performance. Failure to comply with these safety standards could impact contract performance and evaluation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of work for the repair and replacement of the existing automated irrigation system at Nashville National Cemetery.

• Repair and replace components of the automated irrigation system in sections Quad A and Quad B.

• This includes rotary heads and traditional spray heads.

• The project involves upgrading the controller, replacing 2-wire electrical wiring and components, electric and manual valves, sprinklers, decoders, flow monitor sensors, Wi-Fi communications, lightning protection system, booster pump, mainline piping, mainline valves, and lateral line piping.

• The goal is to bring the entire cemetery's irrigation system to a fully functional and operational condition.

• The scope excludes the new cemetery expansion area.

• Services will be performed at Nashville National Cemetery, 1420 Gallatin Pike South, Nashville, TN 37115.

• The base project is to be completed within 365 calendar days from the Notice to Proceed.

• Contractor must provide all labor, supervision, equipment, materials, and supplies.

• A "Site Manager" with at least five years of supervisory experience in commercial landscaping operations is required.

• Work hours are Monday through Friday, 7:00 a.m. to 5:00 p.m. EST, unless otherwise directed.

• The contractor must adhere to strict standards of maintenance and operational procedures.

• The contractor is responsible for ensuring no disruption to ceremonies, funerals, or special events.

• Specific requirements for record keeping, reporting, licenses, permits, insurance, utility location, erosion control, and safety precautions are detailed.

• The contractor must provide a schedule of re-surveying of permanent gravesite control monumentation and address any headstone misalignment issues caused by the work.

• All temporary markers, floral arrangements, and decorations must be carefully moved and replaced.

• Damaged headstones or monuments must be replaced at the contractor's expense.

• The contractor must provide a 90-day guarantee/warranty on all turf work after final inspection.

• Training on system operation and maintenance must be provided to cemetery staff.

Form / Attachment / Pricing Sheet

This document is a preliminary map detailing the "Water Features Quad B" for the Cemetery Water Sprinkler System at Nashville National Cemetery. It serves as a visual representation of the existing and proposed sprinkler system components.

• Legend: Defines symbols used on the map, including controller boxes, sprinkler heads, ground rods, wire splice boxes, coordination points, gate valves, air release valves, quick connects, single control valves, master valves, flow sensors, pumping stations, backflow preventers, railroad tracks, and ACC controllers.
• Map Layout: Depicts the cemetery grounds with numerous colored lines and labels indicating the location and type of sprinkler system components.
• Coordinate System: Notes the use of the Tennessee State Plane Coordinate System (NAD83) Zone 4100.
• General Notes: Provides important disclaimers regarding underground utilities, excavation notification requirements (Tennessee One Call), and the preliminary nature of the survey.
• Project Information: Identifies the project as "Nashville National Cemetery - U.S. Department of Veteran Affairs" and lists the addresses. It also includes client information for Cape Fear Land Management Inc. and contact details for Chandler Surveying.

This map is crucial for bidders to understand the physical layout and scope of the existing and proposed sprinkler system. It provides essential details on the types and locations of components, which will inform proposal development, site assessment, and cost estimation for any related construction or maintenance work.

Form / Attachment / Pricing Sheet

This document is a preliminary site plan for the Cemetery Water Sprinkler System at the Nashville National Cemetery for the United States Department of Veteran Affairs. It details the layout of sprinkler heads, control boxes, valves, and other related infrastructure.

• Legend: Defines symbols used on the map for various components such as sprinkler heads (SPR), controller boxes (CTLR), ground rods (G), gate valves (GV), air release valves (ARV), quick connects (QC), master valves (MV), flow sensors (FS), and controller clocks (ACC).
• Site Layout: Depicts the geographical arrangement of these components across different sections of the cemetery, identified by numerical ranges (e.g., CTLR 1-4, SPR 1-75).
• Coordinate Information: Provides grid coordinates (N, E) and elevation (Z) for specific points on the site.
• General Notes: Includes information on coordinate systems used, GPS equipment, and a disclaimer regarding the accuracy and completeness of underground utility information, emphasizing the need for verification prior to excavation.
• Surveyor Certification: A section for a certified surveyor to attest to the accuracy and standards of the survey.

This plan is crucial for bidders to understand the existing and proposed infrastructure for the sprinkler system. It provides a visual representation of the scope of work, the location of critical components, and potential site conditions that may impact installation, maintenance, or repair efforts. Bidders should use this document to assess the complexity of the project, estimate material and labor requirements, and identify any potential challenges related to site access or existing utilities.

Form / Attachment / Pricing Sheet

This document is a preliminary site plan showing the "Cemetery Water Sprinkler System" for the Nashville National Cemetery, United States Department of Veteran Affairs. It details the layout of sprinkler heads, control valves, and other related infrastructure.

• Legend: Defines symbols used for sprinkler heads (SPR), control valves (CTLR), gate valves (GV), air release valves (ARV), quick connects (QC), master valves (MV), flow sensors (FS), and controllers (ACC).
• Site Layout: Depicts the placement of these components across the cemetery grounds, with specific numbering for each sprinkler head and control zone.
• Coordinate System: Uses the Tennessee State Plane Coordinate System (NAD83) Zone 4100 for location referencing.
• Notes: Includes general notes regarding coordinate system usage, GPS equipment, and a disclaimer about the accuracy and completeness of underground utility information, emphasizing the need for verification prior to excavation.

This plan is crucial for bidders to understand the existing infrastructure and layout of the sprinkler system. It provides essential visual information for planning any proposed work, estimating quantities, and identifying potential challenges related to the system's design and components. Bidders should use this as a reference for the scope and physical characteristics of the water sprinkler system.

Form / Attachment / Pricing Sheet

This document is a preliminary site plan showing the "Water Features Quad A" for the Cemetery Water Sprinkler System at Nashville National Cemetery. It details the layout of the sprinkler system components within Quadrant A of the cemetery.

• Legend: Defines symbols used for various components such as sprinkler heads, control boxes, valves, and backflow preventers.
• Site Layout: Depicts the physical arrangement of sprinkler heads, control points, and associated piping throughout Quadrant A.
• Coordinate Data: Includes grid coordinates (N, E, Z) for specific points on the plan.
• General Notes: Provides important information regarding survey methods, utility verification, and excavation safety requirements in Tennessee.
• Project Information: Identifies the project as "PRELIMINARY" for the Nashville National Cemetery, including location and project number.

This plan is crucial for bidders to understand the existing or proposed layout of the sprinkler system in a specific quadrant of the cemetery. It provides essential spatial information for planning, estimating, and executing any work related to the sprinkler system in this area. Bidders should use this to visualize the scope and complexity of the installation or maintenance required.

Solicitation / RFP / RFQ

This is a presolicitation notice for the "Nashville National Cemetery, National Shrine Irrigation Project" at Nashville National Cemetery. The Department of Veterans Affairs, National Cemetery Administration intends to issue a solicitation for lawn irrigation repairs.

• The work involves lawn irrigation repairs.

• The full solicitation, statement of work, specifications, and drawings will be posted on Federal Contract Opportunities at sam.gov.

• The acquisition type is an Invitation for Bid (IFB).

• The estimated construction magnitude is between $2,000,000 and $5,000,000.

• The NAICS code is 238220 – Plumbing, Heating, and Irrigation Contractors.

• The small business size standard is $19.0 Million.

• Bids will be due 30 calendar days after the solicitation is published.

• This requirement is a total SDVOSB (Service-Disabled Veteran-Owned Small Business) set-aside.

• All responsible SDVOSB sources may submit a bid.

• The solicitation is anticipated to include a base bid and one bid option.

• The solicitation is expected to be issued on or about April 27, 2026, unless further notice is given.

• One or more items are subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.