36C78626Q50072 Admin Office Supplies Riverside NC -- 7510

Statement of Need

This document outlines the National Cemetery Administration's (NCA) requirement for a recurring supply of office supplies and printer consumables to support the day-to-day operations of Riverside National Cemetery (RNC). The goal is to ensure uninterrupted operations and printing capabilities across various departments.

• Gravesite and Temporary Tags: Requires REVLAR Permanent Label with Firm Liner (casket tags), Premium Green Color Pastel for gravesite tags, and Premium White Color Pastel for temporary tags. These must be nonbiodegradable, waterproof, tear-resistant, and adhere to various surfaces. Brand name or equal products are acceptable if they meet or exceed specified characteristics.

• Printer Consumables: Requires Original Equipment Manufacturer (OEM) or OEM-equivalent toner and ink cartridges for specified HP, Xerox, Dell, and Lexmark printer/copier models. Equivalents must be fully compatible, meet or exceed OEM quality and yield standards, and be warranted.

• Contract Type: Indefinite Delivery, Indefinite Quantity (IDIQ).

• Period of Performance: One (1) base year with up to four (4) one-year option periods, not to exceed five (5) years total.

• Quarterly Deliveries: REVLAR labels and tags.

• Semi-Annual Deliveries: Toner and ink cartridges for various printer models.

• Delivery Location: Riverside National Cemetery, 22495 Van Buren Blvd, Riverside, CA 92518.

• Delivery Hours: Monday through Friday, 8:00 AM to 2:30 PM, excluding Federal Holidays.

• Acceptance Criteria: Items must be brand-new, unopened, and match SKUs exactly. Damaged or incorrect items must be replaced within 5 business days at the contractor's expense. Deliveries not meeting specifications will be rejected.

• Receipt of Order: RNC will verify orders upon receipt. Wrong or damaged items will be reported to the COR within two working days. The contractor must provide a return label for incorrect/damaged items, which RNC will return within 5 working days.

• Fulfillment: Orders must be fulfilled within 7 working days after receipt.

• Invoicing: Contractor must submit invoices within 10 working days of delivery.

• All toner cartridges and consumables must be OEM and come with a standard manufacturer's warranty. No refurbished or third-party alternatives are permitted.

Form / Attachment / Pricing Sheet

This document specifies the guaranteed minimum and maximum aggregate value for the contract.

• Guaranteed minimum amount: $5,000.00
• Maximum aggregate value (inclusive of five one-year ordering periods): $250,000.00

This information is crucial for bidders to understand the potential financial scope of the contract. It clarifies that while a minimum amount is guaranteed, the government does not commit to ordering beyond this minimum. Bidders should consider these values when assessing the opportunity's potential and preparing their proposals.

Solicitation / RFP / RFQ

This solicitation is for the procurement of administrative office supplies for the National Cemetery Administration (NCA) to support day-to-day operations at Riverside National Cemetery (RNC). The goal is to establish a recurring replenishment of critical inventory, including REVLAR Permanent Labels, Premium Green and White Color Pastels for tags, and associated consumables for existing HP, Xerox, Dell, and Lexmark printing devices.

• Office Supplies: Specifically, REVLAR Permanent Labels, Premium Green Color Pastel tags (gravesite), and Premium White Color Pastel tags (temporary).

• Printer/Copier Consumables: Color copier and printer ink cartridges/toner for HP, Xerox, Dell, and Lexmark devices.

• Brand Name or Equal: Offers for equivalent products are acceptable if they meet or exceed specified salient characteristics. Descriptive literature/specifications and samples must be submitted for evaluation.

• Salient Characteristics:

  • Casket, Gravesite, and Temporary Tags: Must be nonbiodegradable, waterproof, tear-resistant, and have strong self-adhesive backing. Gravesite tags must be differentiated from temporary tags by color (not white).
  • Toner and Ink Cartridges: Must be Original Equipment Manufacturer (OEM) or OEM-equivalent, fully compatible, meet or exceed OEM quality and yield standards, and be warranted against defects. OEM-equivalent toner must not void the manufacturer's warranty.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ) contract.

• Period of Performance: Base ordering period of one (1) year with up to four (4) one-year option periods, not to exceed five (5) years in total.

• Guaranteed Minimum: $5,000.00 for the life of the contract.

• Maximum Aggregate Value: $250,000.00.

• Solicitation Number: 36C78626Q50072

• Offer Due Date: January 30, 2026, 10:00 AM Local Time.

• Submission Instructions: Proposals must be submitted via email to Stacey.Lewallen@va.gov with the subject line: "36C78626Q50072 _Company Name".

• Evaluation: Award will be made to the offeror representing the best value to the Government, based on an overall assessment of evaluation factors, primarily Price.

• Offer Acceptance Period: Sixty (60) calendar days from the closing date of the solicitation.

• The acquisition is set aside for Small Business.

• NAICS Code: 339940, Size Standard: 750.

• Deliveries are required quarterly and semi-annually.

• Delivery Location: Riverside National Cemetery, 22495 Van Buren Blvd, Riverside, CA 92518.

• Orders must be fulfilled within 7 working days of receipt.

• Invoices must be submitted within 10 working days of delivery.

• Packaging and labeling requirements are detailed in the document.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price schedule for administrative office supplies, specifically for an opportunity located in Riverside, NC. It details various items, quantities, and pricing information.

• Items: Includes REVLAR Casket Tags, REVLAR Temp Tags, and various printer toners (HP, Xerox, Dell, Lexmark).
• Quantities: Specified for each item (e.g., 8 PH for REVLAR Casket Tags, 52 EA for HP LaserJet 89X Toner).
• Period of Performance (PoP): The schedule outlines pricing for a base period (03/01/2026 - 02/28/2027) and four option periods, each lasting one year.
• Pricing: Unit prices are listed as 0.0 for all items, indicating that pricing may be determined separately or is to be filled in by the bidder.
• Currency: All prices are in USD.

This pricing sheet is crucial for bidders to understand the specific administrative office supplies required and to prepare their pricing proposals. Bidders must review the listed items, quantities, and the defined periods of performance to accurately quote their costs. The zero unit prices suggest that bidders will need to provide their own pricing for these items as part of their proposal submission.

Solicitation / RFP / RFQ

This document provides addenda to FAR 52.212-1, "Instructions to Offerors – Commercial Items," and includes FAR 52.212-2, "Evaluation – Commercial Items." It outlines the instructions for submitting proposals for a competitive solicitation where the award will be made to the offeror representing the best value to the Government.

• Offerors must submit a complete proposal package in accordance with the instructions.

• Proposals must be compliant with all solicitation requirements.

• Failure to understand contract requirements will not relieve the offeror from performance obligations.

• This is a competitive solicitation.

• Award will be made to the offeror representing the best value to the Government.

• Offerors must hold prices firm for sixty (60) calendar days from the solicitation closing date.

• Submission Deadline: January 30, 2026.

• Submission Method: Via email to Stacey.Lewallen@va.gov.

• Email Subject Line: 36C78626Q50072 _[Company Name].

• Evaluation Factors: Offers will be evaluated based on Price and other factors as listed in FAR Part 12.203. The Government intends to award a single contract.

• Proposal Checklist: Ensure completion and signature of Form 1449, completion of the Price Schedule (solicitation and Excel), acknowledgment of amendments, and inclusion of requested non-price and price evaluation factor information.

• Prohibited Actions: Do not make changes to solicitation files or formats without prior written consent from the Contracting Officer (CO).

• Contracting Officer: Stacey Lewallen

• Email: Stacey.Lewallen@va.gov

• Offerors are responsible for ensuring submissions are complete, viewable/readable, and arrive by the specified deadline.

• Option prices will be evaluated by adding them to the total price for the basic requirement. Unbalanced option prices or prices exceeding available funding may result in an unacceptable proposal.