36C78626Q50139 Memorial Day Rentals - NMCA -- W071

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for clients to evaluate a contractor's performance on a previous project. Bidders are expected to provide this form to their clients to complete and submit as part of their proposal, demonstrating their past performance.

• Contractor Information: Fields for the firm's name, CAGE code, address, UEI number, contact details, and the percentage of work performed.
• Work Performed As: Specifies whether the contractor acted as a prime, subcontractor, joint venture, or other.
• Contract Information: Details about the previous contract, including number, type, title, location, award and completion dates, original and final prices, and explanations for any differences.
• Project Description: A section for the client to describe the project and its relevance to the current opportunity.
• Client Information: Fields for the client's name, title, contact details, and their role in the project.
• Adjective Ratings: A standardized rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) with definitions for evaluating performance across various categories.
• Performance Categories: The questionnaire prompts ratings for Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, and General aspects of the contractor's performance.
• Remarks: A section for detailed comments, strengths, weaknesses, deficiencies, and an overall rating.

Bidders must ensure this questionnaire is accurately completed by their clients for relevant past projects. The ratings and comments provided by clients will be a critical factor in the government's evaluation of the bidder's past performance, directly impacting the assessment of performance risk for the current opportunity.

Amendment / Modification

This amendment modifies the solicitation to address questions and provide clarifications. Key changes include:

• A map has been added to clarify the event layout, attendee footprint, and main stage location.

• Clause 852.219-76 is replaced with 852.219-75, as this procurement is for services.

• In the Statement of Work, Section 4.3, the requirement for microphones has been updated to specify 2 wireless microphones and 4 wired microphones.

• Section 4.3 of the Statement of Work

• Contract clauses (852.219-76 replaced by 852.219-75)

• Attachments (a map has been added)

• The closing date for receipt of offers remains 04/20/2026 at 12:00 PM (America/Ojinaga).

Form / Attachment / Pricing Sheet

This document provides a visual representation and key measurements for a "Seating Area" and "Main Stage" in relation to an aerial view of a location. It is likely an attachment to a solicitation or SOW/PWS to define the physical space for an event or performance.

• Seating Area: Outlined in green with yellow markers.
  • Perimeter: 542 ft
  • Area: 19,840 sq.ft
• Main Stage: Labeled and depicted.
• Distance: A measurement of 48ft is indicated between the seating area and the main stage.

This attachment is crucial for bidders to understand the physical layout and spatial requirements of the performance area. It provides specific dimensions for the seating capacity and the proximity of the stage, which may be relevant for planning event logistics, setup, sound, and lighting requirements.

Amendment / Modification

This modification addresses Questions & Answers and provides two clarifications:

• A map has been added to illustrate the event layout, attendee footprint, and main stage location.

• Clause 852.219-76 is replaced with 852.219-75, as this procurement is for services.

• In Statement of Work, Section 4.3, the requirement for microphones has been updated to specify 2 wireless and 4 wired microphones.

• Statement of Work (Section 4.3)

• Contract Clauses (852.219-76 replaced by 852.219-75)

• Attachments (New map added)

• The closing date/time for offers remains 04/20/2026 at 12:00 PM America/Ojinaga.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (2015-5469, Revision 29) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing contract work in the Arizona Counties of Maricopa and Pinal.

• Lists specific occupational codes and titles.
• Provides the corresponding minimum hourly wage rate for each occupation.
• Specifies required fringe benefits, including Health & Welfare rates.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage).
• Outlines the process for requesting additional classifications and wage rates (Conformance Process) using Standard Form 1444.

This document is crucial for bidders to understand the labor costs associated with performing services under a contract in the specified geographic area. It directly impacts the pricing of proposals by defining the minimum wages and benefits that must be paid to employees. Bidders must ensure their proposed wages meet or exceed these requirements to be compliant.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide rental, delivery, setup, and removal of equipment and sanitation facilities for the National Memorial Cemetery of Arizona's annual Memorial Day Ceremony.

• Tents: Provide and install six (6) 20 ft x 20 ft tents, properly secured and in good condition.

• Seating: Provide and set up 1,800 commercial-grade folding chairs, arranged in rows.

• Public Address (PA) System: Provide and install an outdoor audio system with sufficient coverage for approximately 34,000 sq ft, including wireless and wired microphones, speakers, mixer/amplification, and technician support.

• Portable Restroom Facilities: Provide and set up eight (8) standard portable toilets, two (2) ADA portable toilets, and two (2) portable handwashing stations with foot pumps at designated locations.

• Place: National Memorial Cemetery of Arizona, 2929 E. Pinnacle Peak Road, Phoenix, AZ 85024.

• Delivery and Setup: May 24, 2026.

• Ceremony: May 25, 2026 (starting 8 AM).

• Tear Down and Removal: May 26, 2026.

• Provide all labor, supervision, transportation, materials, and equipment.

• Coordinate setup locations and delivery access with the Contracting Officer’s Representative (COR).

• Ensure all equipment is safe, properly secured, and compliant with safety regulations.

• Maintain a clean worksite and remove all debris.

• Restore the site to its original condition after removal.

• Equipment must be delivered and installed on schedule.

• All equipment must be clean and operational.

• Audio system must provide clear sound coverage with no major failures.

• Site must be restored to its original condition with 100% debris removal.

• Coordination with the COR for specific times and locations is required.

• Attachments include a Quality Assurance Surveillance Plan (QASP) and a map for portable restroom locations.

Solicitation / RFP / RFQ

This document provides instructions for offerors responding to a competitive solicitation for commercial items. It outlines the requirements for proposal submission and the evaluation process.

• Proposals must be complete and compliant with all solicitation instructions.

• Offerors must thoroughly review and understand the specifications.

• Failure to comply with instructions may result in proposal rejection.

• Offers must be held firm for sixty (60) calendar days from the solicitation closing date.

• Submission Method: Via email to Stacey.Lewallen@va.gov

• Subject Line: 36C78626Q50139 _[Company Name]

• Proposal Due Date: April 20, 2026, at 10:00 AM CST

• Questions Period: April 9, 2026, through April 13, 2026, at 1:00 PM CST. A Q&A will be published.

• Evaluation Basis: Lowest price, reasonable price, and technical acceptability (Lowest Price Technically Acceptable - LPTA).

• Technical Capability Evaluation: Requires a short written confirmation of ability to furnish items and meet dates, and two references for similar scope of work.

• Award: Intended for the responsible offeror representing the best value to the Government, based on LPTA.

• Discussions: The Government may conduct discussions if deemed in their interest, but intends to award without them.

• Not specified in this document.

• Offerors must complete and sign form 1449, the Price Schedule, and acknowledge any amendments.

• Do not alter solicitation files or formats without prior written consent.

• It is the offeror's responsibility to ensure submissions are complete, viewable, and arrive by the deadline.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (2015-5469, Revision 29) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in Arizona Counties of Maricopa and Pinal.

• Lists numerous occupational codes and titles, ranging from administrative support and clerical to technical, health, and service occupations.
• For each occupation, it specifies a minimum hourly wage rate.
• It also mandates that "Fringe Benefits Required Follow the Occupational Listing," indicating that specific fringe benefits apply to these listed occupations.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage for federal contractors), outlining their applicability and requirements.
• Details general benefits such as vacation, holidays, and health & welfare contributions.
• Provides information on the conformance process for unlisted classifications.

This wage determination is crucial for bidders responding to solicitations that are subject to the Service Contract Act in the specified geographic areas. Bidders must ensure their proposed labor costs and wage rates meet or exceed these minimums to be compliant. It directly impacts the cost of labor for the contract and is a key factor in proposal pricing and evaluation.

Statement of Work (SOW)

To provide rental, delivery, setup, and removal of equipment and services for the National Memorial Cemetery of Arizona's annual Memorial Day Ceremony.

• Tents: Six (6) 20 ft x 20 ft tents, properly secured and in good condition.

• Seating: 1,800 commercial-grade folding chairs, clean, uniform, and arranged in rows.

• Public Address (PA) System: Outdoor audio system covering approximately 34,000 sq ft, including microphones, speakers, mixer/amplification, and technician support.

• Portable Restroom Facilities: Eight (8) standard portable toilets, two (2) ADA portable toilets, and two (2) portable handwashing stations with foot pump.

• Delivery and Setup: All equipment to be delivered and set up by May 24, 2026.

• Tear Down and Removal: All equipment to be removed by May 26, 2026, restoring the site to its original condition.

• Equipment must be delivered and installed on schedule.

• All equipment must be clean and operational.

• Audio system must provide clear sound coverage.

• Site must be restored to its original condition with 100% debris removal.

• Period: Setup by May 24, 2026; Ceremony on May 25, 2026; Removal by May 26, 2026.

• Place: National Memorial Cemetery of Arizona, 2929 E. Pinnacle Peak Road, Phoenix, AZ 85024.

• Contractor must provide all labor, supervision, transportation, materials, and equipment.

• Coordination with the Contracting Officer’s Representative (COR) for setup locations, delivery access, and specific times.

• Compliance with all federal, state, and local safety regulations.

• Maintenance of a clean worksite.

• Attachments include a Quality Assurance Surveillance Plan (QASP) and a Portable Restroom Locations Map.

Solicitation / RFP / RFQ

This document provides instructions for offerors responding to a competitive solicitation for commercial items. It outlines the requirements for proposal submission and the evaluation process.

• Proposals must be compliant with all solicitation requirements.

• Offerors must thoroughly review specifications and understand contract requirements.

• Incomplete packages may lead to proposals being deemed unacceptable.

• Award will be made to the responsible offeror representing the best value to the Government.

• Prices in the offer must be held firm for sixty (60) calendar days from the solicitation closing date.

• Submission Method: Via email to Stacey.Lewallen@va.gov.

• Subject Line: 36C78626Q50139 _[Company Name]

• Solicitation Due Date: April 20, 2026, at 10:00 AM CST.

• Questions Period: April 9, 2026, through April 13, 2026, at 1:00 PM CST.

• Evaluation Basis: Lowest-priced, reasonable, and technically acceptable offer.

• Evaluation Factors:

  • Factor 1: Technical Capability
    • Subfactor 1a: Written confirmation of ability to furnish items and meet delivery/setup dates.
    • Subfactor 2b: Two references for same or similar scope of work.

• The Government intends to award without discussions but reserves the right to conduct them.

• Not specified in this document.

• Offerors must complete and return all required items, including the SF 1449 and Price Schedule.

• Acknowledge any amendments.

• Do not alter solicitation files or formats without prior written consent.

• It is the offeror's responsibility to ensure submissions are complete, viewable, and arrive on time.

• Points of Contact for questions: Stacey Lewallen, Contracting Officer, Stacey.Lewallen@va.gov.

Solicitation / RFP / RFQ

This solicitation is for the rental, delivery, setup, and removal of equipment and facilities for the National Memorial Cemetery of Arizona's annual Memorial Day Ceremony. The event requires tents, seating, audio equipment, and sanitation facilities.

• Six (6) 20 ft x 20 ft tents, properly secured.

• 1,800 commercial-grade folding chairs, arranged in rows.

• Outdoor audio system covering approximately 34,000 sq ft, including wireless and wired microphones, speakers, and technician support.

• Eight (8) standard portable toilets, two (2) ADA portable toilets, and two (2) portable handwashing stations.

• Delivery and setup of all equipment by May 24, 2026.

• Tear down and removal of all equipment by May 26, 2026, restoring the site to its original condition.

• Compliance with all federal, state, and local safety regulations.

• Period of Performance: May 24, 2026 - May 26, 2026.

• Contract Type: Firm Fixed Price - Purchase Order contemplated.

• Proposals are due April 20, 2026, at 10:00 AM CST.

• Questions are accepted from April 9, 2026, through April 13, 2026, at 1:00 PM CST.

• Award will be made to the responsible offeror representing the best value to the Government, based on lowest-priced, technically acceptable quote.

• Evaluation factors include Technical Capability (ability to furnish items and meet dates, references) and Price.

• Offerors must complete and return the entire package, including the SF 1449 and Price Schedule.

• This acquisition is a competitive solicitation.

• NAICS Code: 532289, Size Standard: $9M.

• Set Aside: Small Business (100.00%).

• The Statement of Work (SOW) is included and details the scope of services.

• Attachments include a Quality Assurance Surveillance Plan (QASP) and a map of portable restroom locations.

• Wage Determinations are provided for applicable labor categories.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for clients to evaluate a contractor's performance on a previous project. It is used to gather information that will assist the government in assessing a contractor's ability to perform on a new contract.

• Contractor Information: Fields for the contractor's firm name, CAGE code, address, UEI number, contact details, and information about the work performed (prime, subcontractor, etc.).
• Contract Information: Details about the previous contract, including contract number, type, title, location, award and completion dates, original and final prices, and explanations for any differences.
• Project Description: A section for the contractor to describe the project and its relevance to the current opportunity.
• Client Information: Fields for the client's name, title, contact details, and their role in the project.
• Performance Ratings: A detailed rating system (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) for various aspects of performance, including:
  • Quality (technical data, standards, problem resolution, quality control)
  • Schedule/Timeliness of Performance (delivery, resource utilization)
  • Customer Satisfaction (end-user satisfaction, contractor cooperation, overall satisfaction)
  • Management/Personnel/Labor (on-site management, workforce, property control, personnel expertise, small business utilization, managing multiple projects, adapting to changes, overall management)
  • Cost/Financial Management (meeting price terms, cost reduction proposals, invoicing, accounting system adequacy, contract terminations, financial problems)
  • Safety/Security (safety environment, security compliance)
  • General (emergency response, compliance, likelihood to rehire, overall rating)
• Remarks: A section for additional comments, strengths, weaknesses, or deficiencies.

Bidders should be aware that this form will likely be sent to their past clients as part of the government's evaluation process for this opportunity. Understanding the questions asked and the rating criteria can help bidders prepare for potential past performance discussions and ensure their clients are aware of the information that may be requested.

Statement of Work (SOW)

To provide rental, delivery, setup, and removal of equipment and sanitation facilities for the National Memorial Cemetery of Arizona's annual Memorial Day Ceremony.

• Tents: Provide and install six (6) 20 ft x 20 ft tents, properly secured, clean, and in good condition.

• Seating: Provide and set up 1,800 commercial-grade, clean, uniform folding chairs arranged in rows.

• Public Address (PA) System: Provide and install an outdoor audio system covering approximately 34,000 sq ft, including microphones, speakers, mixer/amplification equipment, and technician support.

• Portable Restroom Facilities: Provide and set up eight (8) standard portable toilets, two (2) ADA portable toilets, and two (2) portable handwashing stations with foot pumps at designated locations.

• Place: National Memorial Cemetery of Arizona, 2929 E. Pinnacle Peak Road, Phoenix, AZ 85024.

• Delivery and Setup: May 24, 2026.

• Ceremony: May 25, 2026 (starting 8 AM).

• Tear Down and Removal: May 26, 2026.

• Contractor must provide all labor, supervision, transportation, materials, tools, and equipment.

• All equipment must be installed at designated outdoor main stage ceremony areas as directed by the Contracting Officer’s Representative (COR).

• Contractor must coordinate delivery access routes and staging with the COR.

• Site must be restored to its original condition after removal, with all debris removed.

• Contractor must comply with all federal, state, and local safety regulations.

• Attachment 1: Quality Assurance Surveillance Plan (QASP)

• Attachment 2: Portable restroom locations map