National Cemetery Administration - Quarterly Floor Cleaning - Willamette National Cemetery - S214
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs, National Cemetery Administration (NCA), is soliciting proposals for Quarterly Floor Cleaning Services at the Willamette National Cemetery in Happy Valley, OR. This is a Small Business Set-Aside opportunity. The contract will be a Firm-Fixed Price for a base year and two option years. Proposals are due March 5, 2026, at 10:00 AM CST.
Scope of Work
This requirement involves comprehensive quarterly hard floor maintenance (cleaning, scrubbing, stripping, sealing, waxing, polishing ceramic tile) and carpet restorative cleaning (deep cleaning, extraction) for the Admin Office Bldg (bldg. 1001) and Field Employees Breakroom/Offices (bldg. 3005). Services are to be performed quarterly in February, May, August, and November, on Saturdays between 8:00 AM - 4:30 PM, excluding Federal holidays. Performance standards require 95% compliance for cleaned areas, with 100% for safety and environmental regulations.
Key Requirements & Qualifications
Contractors must use Green Seal or EPA Safer Choice certified cleaning products. Required certifications include IICRC or equivalent, and OSHA 10/30 training for all staff. A minimum of three years of verifiable experience in large-scale commercial or government facilities is necessary. Key personnel, including a Contract Manager, Site Supervisor, and Lead Floor Technician, are required. A Quality Control Program (QCP) must be submitted within 10 days of award.
Contract Details
- Contract Type: Firm-Fixed Price
- Period of Performance: One (1) Base Year (04/01/2026 - 03/31/2027) and two (2) 12-month option years, extending through March 31, 2029.
- Set-Aside: Small Business
- NAICS Code: 561720 (Custodial Janitorial Services) with a size standard of $22M.
- Place of Performance: Willamette National Cemetery, 11800 SE Mt. Scott Blvd, Portland, OR 97086-6937.
Submission & Evaluation
- Questions Due: February 20, 2026, at 1:00 PM CST.
- Proposal Submission Deadline: March 5, 2026, at 10:00 AM CST.
- Submission Method: Via email to Stacey.Lewallen@va.gov, with the subject line:
36C78626Q50045_Company Name. - Evaluation Factors: Past Performance (most important), Technical Capability, and Price.
- Award Basis: Best value source selection using a tradeoff analysis.
Contact Information
For inquiries, contact Stacey Lewallen at stacey.lewallen@va.gov.