NCCCWA Fire System Upgrades, Kearneysville, WV

Amendment / Modification

• Amendment 0003 extends the solicitation response due date and establishes a final question submission window.

• The solicitation response due date has been extended.

• A final window for submitting questions has been established.

• Questions must be submitted via email to osvaldo.rodriguez@usda.gov by June 3, 2026, at 10:00 AM Eastern Time.

• No further extensions, site visits, or questions will be accepted after this amendment.

• The solicitation response due date has been extended, with the new date to be confirmed.

Questions & Answers / Clarifications

This document contains responses to Requests for Information (RFIs) submitted by potential bidders regarding the Fire Systems Upgrades project.

• Weldolet Replacement: Weldolets will be replaced as required after inspection for each sprinkler and armover/sprig. Branchlines are connected through couplings, and contractors must follow threading and pipe schedule requirements.
• Fire Watch: Fire watch criteria will follow IFC and NFPA 241, along with specific notes on outage limitations. Systems must be kept operational as much as possible, and outages must be coordinated with the Contracting Officer's Representative.
• Corroded Sprigs/Hangers: Demolition drawings indicate existing sprinklers with notes for replacement. New sprinklers should be installed in the same locations, and new hangers provided as needed.
• Simultaneous Outages: Outages must follow biocontrol procedures for sprinkler drawings and specifications. Coordination with the client is required for zone outages. Overnight outages across two zones are not permitted.
• Fire Pump Replacement: The base bid includes the existing fire pump to remain as a backup, with a new primary fire pump to be provided. An alternate price for replacing the existing fire pump should be provided.
• Fire Department Connection (FDC) Piping: The existing 4-inch FDC sprinkler pipe is to remain. The 2-inch line shown on as-built drawings is a connection to the inspector test connection and is to remain. The existing FDC inside the extended outdoor fish tank area is to be demolished.
• Backflow Preventer: The existing 6" Ames 2000SE backflow preventer is to be reused and is listed for vertical installation.
• Fire Pump Controller: The existing fire pump controller is obsolete and will need to be replaced with the same manufacturer as the new fire pump controller to allow for lead-lag interface and interlock.
• Piping Schedule: Schedule 10 pipe is permitted for wet pipe black steel pipe for sizes 2-1/2" and larger.
• Disinfection Materials: Disinfection requirements typically apply to new underground piping. This project does not include new underground pipe changes.
• Generator Capacity: The existing generator has been evaluated and can provide power, but contractors must program the two fire pumps to never run simultaneously. Electrical wiring must interlock the two pumps to prevent simultaneous operation.
• Buy American / Domestic Content: Waivers for long-lead equipment will not be considered. Contractors must provide a schedule indicating long-lead items and required schedule adjustments.

These responses clarify technical requirements, material specifications, and installation procedures, impacting how bidders should prepare their proposals and price their work. Several specifications and drawings have been revised based on these RFIs.

Amendment / Modification

This amendment (0002) to solicitation 1232SA26Q0485 makes the following changes:

• Provides RFI responses with updated specifications and drawings.

• Extends the solicitation response due date.

• Establishes a date and time for a second site visit.

• Updated specifications and drawings (details not provided in this amendment).

• Solicitation response due date (extended).

• Site visit details.

• The proposal response due date has been extended. Specific new date not provided in this amendment.

• A second site visit has been scheduled for May 27, 2026, at 10:00 AM ET.

• No further questions will be accepted.

• Date: May 27, 2026

• Time: 10:00 AM ET (local time)

• Location: USDA, ARS, NCCCWA, 11861 Leetown Rd, Kearneysville, WV 25430. Main Lobby (Enter through front Main Entrance).

• Registration: Email osvaldo.rodriguez@usda.gov and shawn.thomas@usda.gov with the subject "1232SA26Q0485 Site Visit Registration" including the names and company information of attendees.

• Deadline: Registration deadline is May 25, 2026. Late registrations will not be accepted.

• Attendance Policy: Attendees should be employed by the prime contractor. Subcontractors may attend and must identify the prime contractor they are representing. Prime contractors cannot send multiple subcontractors to represent them. Proxy subcontractors must clearly identify the prime contractor they represent. Failure to do so may result in the prime contractor not receiving credit for attending the site visit.

Amendment / Modification

• Amendment 0001 extends the response deadline to provide sufficient time for addressing submitted questions.

• All other terms and conditions remain unchanged.

• Quotes due date changed from 05-MAY-26 to 21-MAY-26.

• The proposal deadline has been extended to May 21, 2026.

Forms / Attachments / Pricing Sheets

This document contains design drawings for the NCCCWA Fire System Upgrades project. It includes cover sheets, sheet lists, symbols, abbreviations, and detailed plans for fire alarm and fire suppression systems across various buildings at the National Center for Cool and Cold Water Aquaculture.

• Cover Sheet (G-001): Project title, location, and drawing index.
• Sheet List (G-002): Comprehensive list of all drawings included in the set.
• Symbols & Abbreviations (FA001, FX001): Definitions for graphical symbols and technical abbreviations used throughout the drawings.
• Fire Alarm Plans (FA101-FA104, FA601): Detailed layouts and diagrams for the fire alarm system, including device locations, wiring, and riser diagrams.
• Fire Suppression Plans (FD101-FD104, FD601, FD111-FD113, FD401, FX101-FX103, FX401): Plans detailing the demolition and installation of sprinkler systems, including pipe routing, sprinkler head locations, and fire pump details.
• Electrical Plans (E-001, E-101, E-102, E-401, E-402, E-403, E-601): Electrical system layouts, panel schedules, single-line diagrams, and details for power distribution, lighting, and fire alarm/suppression system power.

These drawings are critical for bidders to understand the scope of work for the fire system upgrades. They provide the detailed technical specifications, layouts, and requirements for both the fire alarm and fire suppression systems, including demolition of existing systems and installation of new components. Bidders must use these drawings to accurately estimate costs, plan installation, and ensure compliance with all specified codes and standards.

Form / Attachment / Pricing Sheet

This document is a Submittal Register for the "NCCCWA Fire System Upgrades" project. It serves as a comprehensive log of all required submittals, including their descriptions, relevant specification sections, and approval authorities.

• Project Title: NCCCWA Fire System Upgrades
• Contract Number: 12305B24F0185
• Submittal Register: Lists various submittal items categorized by type (SD-01 Preconstruction Submittals, SD-02 Shop Drawings, SD-03 Product Data, SD-04 Samples, SD-05 Design Data, SD-06 Test Reports, SD-07 Certificates, SD-08 Manufacturer's Instructions, SD-10 Operation and Maintenance Data, SD-11 Closeout Submittals).
• Classification: Indicates "G" for Government approval required.
• Columns: Includes fields for contractor submission details, approval authority actions, dates, and remarks.

This register is crucial for bidders to understand the specific documentation and submittals required for the "NCCCWA Fire System Upgrades" project. It outlines the types of submittals, their corresponding specification sections, and the approval process, ensuring compliance and timely submission of all necessary project documentation.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet labeled 'Attachment 4 - Schedule of Pricing'. It is intended for bidders to provide their pricing for the CLINs associated with the opportunity. Bidders are instructed to round the offer price for each CLIN to the nearest dollar amount, excluding cents.

• CLIN 0001: Description includes 'Construction services to upgrade fire systems (sprinkler, fire pump & fire alarm) at three buildings (Main Building, Brookstock Building & Tank Building) to meet current codes.'
• Unit of Issue: Dollars
• Unit Price: To be provided by bidder.
• Amount: To be calculated by bidder (Unit Price x Quantity).
• Contract Total with All Options: To be calculated by bidder.

This attachment is critical for bidders to complete their proposal. It requires the submission of detailed pricing for the specified construction services. Adherence to the rounding instruction (nearest dollar amount) is mandatory.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (WV20260037) for building construction projects in Jefferson County, West Virginia. It specifies the prevailing wage rates and fringe benefits required for various labor classifications under the Davis-Bacon Act. This information is crucial for contractors to understand labor cost requirements when bidding on federal or federally funded construction projects in the specified area.

• General Decision Number: WV20260037
• Superseded Decision Number: WV20250037
• State: West Virginia
• County: Jefferson County
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories)
• Effective Date: 01/02/2026 (Publication Date)
• Labor Classifications and Rates: Includes detailed hourly rates and fringe benefits for various trades such as Asbestos Worker, Firestopper, Boilermaker, Tile Setter, Bricklayer, Mason, Tile Finisher, Carpenter, Millwright, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Laborer, Cement Mason/Concrete Finisher, Plumber, Roofer, Sheet Metal Worker, Truck Drivers, Glazier, and others.
• Paid Holidays: Specifies paid holidays for several classifications (e.g., New Year's Day, Memorial Day, Labor Day, Veterans' Day, Thanksgiving Day, Christmas Day).
• Vacations: Details vacation pay credit based on years of service for Elevator Mechanics.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Federal Contractor Minimum Wage).

Bidders must use these prevailing wage rates and fringe benefits when calculating their labor costs for proposals. Failure to comply with these wage requirements can lead to bid disqualification or contract violations. The document also provides contact information for wage determination appeals and clarifications.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically a Request for Quotation (RFQ) for the NCCCWA Fire System Upgrades project in Kearneysville, WV. The government is procuring construction services to upgrade fire systems (sprinkler, fire pump, and fire alarm) at three buildings: Main Building, Brookstock Building, and Tank Building, to meet current codes.

• Upgrade fire systems (sprinkler, fire pump, and fire alarm) at three specified buildings.

• Work must meet current codes.

• Delivery is 240 days after award.

• Technical data and supporting documentation are available as attachments, including 100% Design Drawings, 100% Design Specifications, and Wage Determination.

• Anticipated award type: Firm-Fixed-Price.

• Period of Performance: 240 calendar days after notice to proceed.

• Estimated Value: Not explicitly stated, but the small business size standard is $19M.

• Proposals must be submitted via email to osvaldo.rodriguez@usda.gov by the closing date.

• Closing Date: May 5, 2026, 10:00 AM local time.

• Evaluation Methodology: Lowest Priced Technically Acceptable (LPTA).

• Technical Acceptability requires a feasible technical approach, qualified key personnel, a feasible construction schedule, and positive past performance.

• Mandatory Site Visit: April 29, 2026, 9:00 AM ET at USDA, ARS, NCCCWA, Kearneysville, WV. Registration is required by April 27, 2026.

• Questions are due by April 30, 2026, 10:00 AM ET.

• This acquisition is set-aside for Total Small Business.

• Applicable NAICS code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors.

• Offerors must be registered in the System for Award Management (SAM) at the time of solicitation closing.

• This solicitation incorporates provisions and clauses by reference. Full text may be accessed electronically.

• Offerors must submit pricing for all items for consideration.

• Failure to submit all required documents or acknowledge amendments will result in a non-responsive offer.