AMENDMENT __ NDARNG- Onsite Medical Equipment Inspection/Calibration

Amendment / Modification

• Amendment 1:

  • PWS - Medical Equipment Inspection: Added a sentence clarifying that the inspection only needs to be completed once per year.
  • RFQ - Onsite Medical Equipment Inspection: Added sentences instructing bidders to break out the total price by year, including the base year and two option years.

• Amendment 2:

  • PWS - Technical Exhibit 1 - 5.4 Calibration Services: Erroneous information has been updated and removed.

• PWS - Medical Equipment Inspection

• RFQ - Onsite Medical Equipment Inspection

• PWS - Technical Exhibit 1 - 5.4 Calibration Services

Amendment 1 modifies pricing breakdown requirements for the RFQ. Amendment 2 corrects information within a PWS technical exhibit.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide inspection, maintenance, and calibration services for medical equipment for the North Dakota Army National Guard (NDARNG) at various locations.

• Provide all necessary personnel, equipment, tools, materials, supervision, and quality control for inspection and maintenance services.

• Services include inspection, testing, calibration, and corrective maintenance for medical equipment.

• Corrective maintenance aims to bring equipment back to original manufacturer specifications.

• Any equipment found in need of repairs during inspection must be immediately reported.

• The contractor shall not alter the original design or functional capabilities of the equipment.

• Period of Performance: 1 Base Year of 12 months, with two 12-month option years.

• Services are to be performed at NDARNG armory locations in Grand Forks, Fargo, Devils Lake, Minot, and Bismarck, ND.

• Performance hours are Monday through Friday, 0800 - 1600, excluding recognized US holidays or when the facility is closed.

• Inspection and Testing Services: 97% Accuracy.

• Calibration Services: 97% Accuracy.

• Service Event Documentation: 97% Accuracy.

• Service reports must be submitted within 72 hours of completion and detail all problems addressed, devices checked, parts replaced/repaired, and issues resolved.

• Contractor must provide all testing and calibration equipment.

• Employees must possess all required licenses for operating testing and calibration equipment.

• Contractor must develop and maintain an effective Quality Control Plan (QCP).

• Compliance with all applicable installation/facility access, local security policies, and procedures is required.

• Awareness Training (AT) Level 1 must be completed by all personnel requiring access within 30 days of contract start date or new employee commencement.

• COMSEC/IT security protocols must be followed.

• Protection of Personally Identifiable Information (PII) is required per DFARS and DoD directives.

• Physical security of Government property must be maintained.

• Combating Trafficking in Persons policy must be adhered to.

• Government has unlimited rights to all documents/materials produced under this contract.

• Organizational Conflicts of Interest (OCI) must be identified and mitigated.

• Deliverables include AT Level 1 Awareness Training Certificates, OPSEC Training Certificates, and Preventative Maintenance and Calibration Documents, submitted electronically.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide inspection, maintenance, and calibration services for medical equipment for the North Dakota Army National Guard (NDARNG).

• Provide all necessary personnel, equipment, tools, materials, supervision, and quality control for inspection and maintenance services.

• Services to be performed at NDARNG locations in Grand Forks, Fargo, Devils Lake, Minot, and Bismarck, ND.

• Inspection involves visual examination to verify operating condition and check for physical damage.

• Testing involves procedures to determine system status through physical checks.

• Calibration involves mechanical and electronic adjustments to ensure consistent performance.

• Corrective maintenance to bring units back to original manufacturer specifications.

• Service event documentation, including a written outline of faults and corrective actions, is required.

• Marking and identification of serviced equipment with calibration stickers.

• 97% Accuracy for Inspection and Testing services.

• 97% Accuracy for Calibration services.

• 97% Accuracy for Service Event Documentation.

• Corrective maintenance actions require review and approval by the NDARNG point of contact.

• Any equipment found in need of repairs upon initial inspection must be immediately reported.

• Period of Performance: 1 Base Year of 12 months, with two 12-month option years.

• Place of Performance: NDARNG armory locations.

• Service Hours: Monday through Friday, 0800 - 1600, excluding recognized US holidays or facility closures.

• Contractor employees must comply with all installation regulations, including fire, traffic, safety, and security.

• Contractor employees require background checks and may be subject to searches.

• Awareness Training (AT) Level 1 must be completed within 30 days of contract start and for new employees.

• COMSEC/IT security protocols must be followed.

• Protection of Personally Identifiable Information (PII) is required.

• Contractor shall safeguard all Government property.

• Employees must possess all required licenses for testing and calibration equipment.

• A Contract Manager (CM) must be designated.

• Zero tolerance policy for trafficking in persons.

• Government owns all documents and materials produced under the contract.

• Organizational Conflicts of Interest (OCI) must be managed and reported.

• Contractor is responsible for providing all testing and calibration equipment.

• Utilities will be available for contractor use; conservation practices are expected.

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) is for medical equipment inspection and calibration services required by the North Dakota Army National Guard. Services are to be performed at Grand Forks, Fargo, Devils Lake, Minot, and Bismarck, North Dakota. Specific details are provided in an attached Performance Work Statement.

• Medical equipment inspection and calibration services.

• Performance locations: Grand Forks, Fargo, Devils Lake, Minot, and Bismarck, ND.

• Specific requirements are detailed in the attached Performance Work Statement.

• The Government will award a Firm-Fixed Price Purchase Order.

• Quotes are due no later than 5:00 PM CST on Friday, 1 May 2026.

• Evaluation factors: Technical acceptability and price.

• Past performance may be considered as part of the technical acceptability evaluation.

• A copy of the quote must be included with the reply.

• This requirement is a small business set-aside.

• Only small businesses under NAICS 811210 or similar are eligible to submit a quote.

• Offerors must have current registration in the System for Award Management (SAM).

• Invoices must be submitted through the Wide Area Workflow (WAWF) System.

• The Government reserves the right to make no award.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for services related to Electronic and Precision Equipment Repair and Maintenance in Grand Forks, Fargo, Devils Lake, Minot, and Bismarck, ND. The government is seeking quotes for a Firm-Fixed Price Purchase Order.

• The requirement is detailed in an attached Performance Work Statement (PWS).

• Applicable clauses include FAR 52.212-1 (Instructions to Offerors), 52.212-2 (Evaluation-Commercial Items), and 52.212-3 (Offerors Reps and Certs), along with clause 52.212-4 (Contract Terms and Conditions).

• Contract Type: Firm-Fixed Price Purchase Order.

• Period of Performance: Not explicitly stated, but the solicitation is effective through Federal Acquisition Circular FAC 2026-01 on 13 May 2026.

• Quotes are due by 5:00 PM CST on Friday, 1 May 2026.

• Submission Method: Via email to devin.a.moos.civ@army.mil and johm.m.norway2.civ@army.mil.

• Evaluation Factors: Technical acceptability and price. Past performance may be considered as part of the technical acceptability evaluation on a pass/fail basis.

• This requirement is a Small Business Set Aside.

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance).

• All offerors must be registered in the System for Award Management (SAM) and Wide Area Work Flow (WAWF). Lack of registration will make an offeror ineligible for award.

• This announcement constitutes the only solicitation; a written solicitation will not be issued.

• Point of Contact: Devin Moos, 701-333-2054.