New Dental Instrument Kits and Supplies for Pawnee Indian Health Center

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products, specifically New Dental Instruments kits and Supplies. The acquisition is a 100% BUY INDIAN set-aside. The government is procuring these items for the Pawnee Indian Health Center.

This RFQ contains sixteen (16) line items for various dental instruments and kits, including:

• Restorative Kit Cassettes
• Oral Surgery Kit Cassettes
• Endo Kit Cassettes
• Exam Kit Cassettes
• Handpiece Cassettes
• Various types of Forceps (specific models listed)
• High Definition Mirrors
• Plastic Test Sticks
• Anesthetic Syringes
• Space Maintainers
• Loose Instruments
• Pediatric Dental Kits (various types)
• Wrap & Tape Request
• Shipping and Handling

All instruments and cassettes must meet specific IFU parameters for sterilization (gravity displacement steam and dynamic-air-removal steam). Substitutions are not allowed for instruments or cassettes. Instruments must be prepackaged in cassettes, made of electro-polished stainless steel with rounded corners and a single locking mechanism. Composite instruments require aluminum titanium nitride coating. Oral surgery forceps require a lifetime warranty against manufacturing defects.

• Contract Type: Firm-Fixed Price

• Period of Performance: 60 days ARO (After Receipt of Order)

• Location: Pawnee Indian Health Center, Pawnee, OK 74058

• Submission Deadline: 02/24/2026, 02:00 p.m. CDT

• Submission Method: Via Email to Amber Chavez (amber.chavez@ihs.gov)

• Evaluation Factors: Lowest Price Technically Acceptable (LPTA). Technical factors are considered 1st important, followed by Price (2nd important), and Past Performance (3rd important).

• Required Submissions: Completed Price Schedule, Completed IEE Form, Past Performances, and additional technical documentation.

• 100% BUY INDIAN set-aside.

• Vendors must be registered in the System for Award Management (SAM).

• Vendors must provide comparable or equal to items, but all items must have the same IFU's.

• Full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

• No fax quotations will be accepted.

• Failure to provide sufficient technical details may result in rejection of your quote.

Solicitation / RFP / RFQ

This document outlines the requirements for the replacement of dental instruments at the Pawnee Indian Health Center (PIHC), Indian Health Services (IHS). The replacement is necessary to meet regulatory compliance and ensure the delivery of high-quality care to Native American and Alaskan Native patients.

• Sterilization Compatibility: All instruments and cassettes must meet specific Instructions for Use (IFU) parameters for both Gravity Displacement Steam Sterilization (250°F/121°C for 30 min) and Dynamic-Air-Removal Steam Sterilization (270°F/132°C or 273°F/134°C for 4 minutes), with a maximum temperature not exceeding 350°F (177°C).

• No Substitutions: No substitutions for instrument or cassette type, size, handle diameter, or silicone rail color are permitted.

• Packaging: Instruments must be pre-packaged in cassettes upon delivery.

• Cassette Material: Cassettes must be made of electro-polished stainless steel with rounded corners and a single locking mechanism.

• Composite Instruments: Must have aluminum titanium nitride coating.

• Warranty: A lifetime warranty against manufacturing defects and workmanship is required for oral surgery forceps.

• Part Numbers: While Hu-Friedy part numbers are listed, comparable or equal items are acceptable, provided they meet the same IFU requirements.

• Specific Kits: The document details the specific instruments required for various kits, including Restorative, Oral Surgery, Endo, Exam, Handpiece, Forceps, Hygiene, Space Maintainer, Loose Instruments, and Pediatric kits. Each kit specifies the exact instruments, quantities, and often part numbers.

• Period of Performance: 60 days ARO (After Receipt of Order).

• Level of Effort: Contractor to provide all products, installation instructions, warranty documents, and in-service support. Customer support with a readily available representative is required. A one-year warranty for defective workmanship or material is included.

• Delivery: Coordination with a designated government employee is required for delivery. Dock and building access will be provided. Deliveries must be completed by 4:15 pm.

• Point of Contact: A designated POC is required for coordination of supplies, delivery, and maintenance.

• Phone Numbers: A toll-free number for service calls, answered during business hours (8:00 am - 4:30 pm, Monday-Friday), must be provided.

• Changes to Specifications: Any changes must be authorized by the Contracting Officer in writing.

• Not explicitly stated in the provided text, but the document is issued by the Indian Health Service, suggesting potential considerations for Native American-owned businesses or specific socio-economic programs.

• Contractor personnel must comply with HHSAR 304.1300(b) for non-routine contractor employees, including obtaining visitor passes.

• The facility is a tobacco/smoke-free environment.

• Security requirements include contacting a designated POC upon arrival and adhering to all applicable rules and regulations.

• Contractor must not disclose any information concerning PIHC operations.

• Government will not supply property, facilities, or services. Contractor must furnish all necessary personnel, materials, supplies, and equipment.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products, specifically New Dental Instruments kits and Supplies. The acquisition is a 100% BUY INDIAN set-aside. The solicitation incorporates provisions and clauses by reference. The Product Service Code (PSC) is 6520 Dental Instruments, Equipment, and Supplies, and the North American Industry Classification System (NAICS) code is 339114 Manufacturing Dental Equipment and Supplies, with a size standard of 750 employees.

This RFQ contains sixteen (16) line items, including:

• Restorative Kit Cassettes
• Oral Surgery Kit Cassettes
• Endo Kit Cassettes
• Exam Kit Cassettes
• Handpiece Cassettes
• Forceps (specific models listed, with a requirement for comparable or equal items having the same IFUs)
• MIR5DSHD High Definition Mirror
• PTS Plastic Test Stick
• SYRCW Anesthetic Syringe
• Space Maintainer
• Loose Instruments
• Pediatric Kit Cassettes
• Pediatric Oral Surgery Kit Cassettes
• Pediatric OS 2 Kit Cassettes
• Wrap & Tape Request
• Shipping and Handling

All instruments and cassettes must meet specific Instructions for Use (IFU) parameters for steam sterilization (gravity displacement and dynamic-air-removal) including temperature and dry time. Substitutions of instruments or cassettes are not allowed, including size or color. Instruments must be prepackaged in cassettes, made of electro-polished stainless steel with rounded corners and a single locking mechanism. Composite instruments require aluminum titanium nitride coating. A lifetime warranty is required for oral surgery forceps against manufacturing defects and workmanship.

• Contract Type: Firm-Fixed Price

• Period of Performance: 60 days ARO (After Receipt of Order)

• Location: Pawnee Indian Health Center 1201 Heritage Circle, Pawnee, OK 74058

• Submission Deadline: February 18, 2026, 02:00 p.m. CDT

• Submission Method: Via email to amber.chavez@ihs.gov

• Required Submissions: Completed Price Schedule, Completed IEE Form, Past Performances, and Additional Documents needed to determine technical ability.

• Evaluation Factors: Lowest Price Technically Acceptable (LPTA). Technical requirements are the most important, followed by Price (2nd important), and Past Performance (3rd important).

• Offerors must be registered in the System for Award Management (SAM).

• 100% BUY INDIAN set-aside.

• NAICS code 339114 has a size standard of 750 employees.

• Vendors must represent their small business status for NAICS code 339114.

• Part numbers listed are Hu-Friedy; vendors may provide comparable or equal items, but all items must have the same IFUs.

• Technical documentation must be sufficient to determine technical acceptability; failure to provide may result in rejection.

• No fax quotations will be accepted.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It requires offerors to self-certify their eligibility as an "Indian Economic Enterprise" in accordance with the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Self-certification statement regarding meeting the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Requirements for the enterprise to meet this definition at the time of offer, contract award, and throughout the contract performance period.
• Fields for the Offeror to provide:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% owner of IEE Firm
  • Business Name
  • Certifying Signature
  • UEI Number
  • Print Name

Bidders responding to solicitations under the Buy Indian Act must complete and submit this form to represent their eligibility. Failure to meet the definition or provide accurate information can lead to disqualification or penalties. Offerors must also be registered with the System of Award Management (SAM).