New Dental Instrument Kits and Supplies for Pawnee Indian Health Center

Quick Summary

The Indian Health Service (IHS), specifically the Pawnee Indian Health Center (PIHC), is soliciting proposals for New Dental Instrument Kits and Supplies. This acquisition aims to replace all current instruments to meet regulatory compliance and ensure high-quality care for Native American and Alaskan Native patients. This is a 100% Buy Indian Set-Aside opportunity. Proposals are due February 18, 2026, at 02:00 p.m. CDT.

Scope of Work

The requirement includes sixteen (16) line items for various dental instrument kits and supplies, such as Restorative, Oral Surgery, Endo, Exam, Handpiece, Forceps, Hygiene, Space Maintainer, Loose Instruments, and Pediatric kits. Key requirements include:

• Sterilization Compatibility: All instruments and cassettes must meet specific Instructions for Use (IFU) parameters for both Gravity Displacement Steam Sterilization (250°F/121°C for 30 min) and Dynamic-Air-Removal Steam Sterilization (270°F/132°C or 273°F/134°C for 4 minutes), with a maximum temperature not exceeding 350°F (177°C).
• No Substitutions: No substitutions for instrument or cassette type, size, handle diameter, or silicone rail color are permitted.
• Packaging: Instruments must be pre-packaged in cassettes upon delivery.
• Cassette Material: Cassettes must be made of electro-polished stainless steel with rounded corners and a single locking mechanism.
• Composite Instruments: Must have aluminum titanium nitride coating.
• Warranty: A lifetime warranty against manufacturing defects and workmanship is required for oral surgery forceps. A one-year warranty for defective workmanship or material is included for other items.
• Comparable Items: While Hu-Friedy part numbers are listed, comparable or equal items are acceptable, provided they meet the same IFU requirements.
• Support: Contractor to provide installation instructions, warranty documents, in-service support, and customer support with a readily available representative.

Contract & Timeline

• Contract Type: Firm-Fixed Price
• Period of Performance: 60 days After Receipt of Order (ARO)
• Place of Performance: Pawnee Indian Health Center, 1201 Heritage Circle, Pawnee, OK 74058
• Set-Aside: 100% Buy Indian Set-Aside (BICiv)
• Product Service Code (PSC): 6520 (Dental Instruments, Equipment, And Supplies)
• NAICS Code: 339114 (Manufacturing Dental Equipment and Supplies) with a size standard of 750 employees.
• Submission Deadline: February 18, 2026, 02:00 p.m. CDT
• Published Date: February 9, 2026

Submission & Evaluation

• Submission Method: Via email to amber.chavez@ihs.gov.
• Required Submissions: Completed Price Schedule, Completed Indian Economic Enterprise (IEE) Representation Form, Past Performances, and Additional Documents needed to determine technical ability.
• Evaluation Factors: Lowest Price Technically Acceptable (LPTA). Technical requirements are the most important, followed by Price (2nd important), and Past Performance (3rd important). Technical documentation must be sufficient; failure to provide may result in rejection.
• Eligibility: Offerors must be registered in the System for Award Management (SAM) and self-certify as an Indian Economic Enterprise (IEE) using the provided form.

Additional Notes

Contractor personnel must comply with HHSAR 304.1300(b) for non-routine contractor employees. The facility is tobacco/smoke-free, and contractors must adhere to security requirements and not disclose PIHC operations information. The government will not supply property, facilities, or services; the contractor must furnish all necessary resources.