NEWPORT RI POTS REPLACEMENT SOLUTION

Questions & Answers / Clarifications

This document provides clarification and answers to questions regarding the "NEWPORT RHODE ISLAND TELECOM SOLUTION" solicitation, specifically concerning PWS 2.3 Service Location Details.

• Building and User Count: Confirms approximately 54 separate buildings and 132 users are identified. The address for site 1295CP is unknown, and no documentation is available for it. Site 62CC is located at 76 SIMONPIETRI DR, NREPORT, RI 02841.
• Additional Sites/Users: There are no additional sites or users contemplated beyond those already identified.
• Line Requirements: Each of the 132 users will require one line with one telephone number.

This clarification provides specific details on locations and user requirements, which may impact a bidder's understanding of the scope and resource needs for the solicitation.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation (RFQ) for commercial items, issued by the Naval Computer and Telecommunications Area Master Station, Atlantic. The solicitation number is N7027226Q0007. It is being issued as a Request for Quotes (RFQ) and constitutes the only solicitation; no written solicitation will be issued.

• The solicitation references ANNEX A for the Performance Work Statement (PWS) and ANNEX B for Evaluation Factors. Offers must be submitted in accordance with PWS requirements.

• Pricing must be detailed by quantity and price to demonstrate extended pricing in ANNEX C.

• Requests for Clarification (RFC) must use the provided RFC template.

• The proposed Period of Performance (POP) is from April 1, 2026, to March 31, 2027.

• Shipping costs should be incorporated into item prices rather than listed separately.

• The government intends to award a Firm-Fixed Price contract.

• The required delivery and acceptance date is specified in ANNEX A PWS.

• Quotes Due: February 24, 2027, 11:00 AM EST.

• Requests for Clarification Due: February 22, 2026, 11:00 AM EST.

• Submission Method: Quotes may be emailed to robert.p.joas.civ@us.navy.mil or kathryn.l.santos.civ@us.navy.mil. Email quotes must be received in their entirety by the due date and time. Hand-delivered or mailed quotes are subject to delays and access restrictions.

• Evaluation Factors: Offers will be evaluated based on technical capability of the item to meet government requirements and price. Award will be made to the lowest priced technically acceptable offeror (LPTA).

• Required Documents: Offerors must include a White Paper or Company Letterhead Offer, Price Quote (identifying items, unit price inclusive of shipping, extended price, total firm fixed price, discount terms, estimated time of delivery), Technical Submission Requirements (description including part number/title for parts, or pre-award submission/certification for services), and a completed FAR 52.212-3, Offeror Representations and Certifications – Commercial Items.

• This procurement is a TOTAL SMALL BUSINESS SET-ASIDE.

• The small business size standard is 1,500.

• NAICS Code: 517111

• PSC Code: DG10

• FAR Provision 52.212-1, Instructions to Offerors – Commercial, applies and is amended by an addendum in the solicitation.

• FAR Clause 52.212-4, Contract Terms and Conditions – Commercial items, applies. Offerors must not submit their own standard commercial terms and conditions.

• FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies, along with numerous other FAR and DFARS clauses.

• Payment instructions are detailed, including the use of Wide Area WorkFlow (WAWF).

• Security requirements for contractor personnel accessing federal facilities and IT systems are outlined, including background investigations and Common Access Card (CAC) requirements.

Performance Work Statement (PWS)

To provide Plain Old Telephone Services (POTS) Replacement Service for Naval Computer and Telecommunications Area Master Station Atlantic (NCTAMS LANT) at Naval Station Newport, RI.

The contractor shall provide a secure and reliable digital connection using LTE Cellular data to replace existing POTS lines. This service must interface with existing analog telephones, modems, and alarm systems. Key features include voicemail with transcription, call blocking, call back, call forward, 3-way calling, caller ID blocking, local/long distance/toll-free/international calling, Enhanced 911 (e911) compliant with Kari's Law and Ray Baum's Act, 988 services, and station tracing for emergency personnel.

• Period of Performance: April 1, 2026, to March 31, 2027.

• Place of Performance: Naval Station Newport, RI.

• Redundancy: Dual LTE or 5G modems with carrier diversity, optional wireline interface.

• Security: VLAN capable, voice encryption.

• Fax Capability: Compatible with analog fax devices, high-quality transmission/reception, store-and-forward, HIPAA compliant, end-to-end encryption.

• Power: Battery backup for at least 8 hours usage and 24 hours standby, with audible/visible low-charge alerts.

• Compliance: HIPAA, FirstNet certified.

• Monitoring: Web-based portal for real-time monitoring of device status, call detail, and fax transmissions, with notifications for network status, power loss, battery, and environmental conditions.

• Response Times: Routine outage: next business day; Emergency outage: within 2 hours.

• Contractor must conduct a site survey post-award.

• Contractor is responsible for equipment installation and providing an overview.

• Contractor is responsible for porting existing numbers if required, coordinating with the site manager.

• Contractor is responsible for obtaining all necessary approvals and permits.

• Contractor must provide detailed invoices by the 15th of each billing cycle.

• Contractor furnishes all materials and equipment.

• Contractor is responsible for all maintenance and replacement parts.

• Contractor personnel must adhere to standards of behavior, including Navy's no-smoking policy, and are subject to removal by the Government for misconduct or security reasons.

• Contractor must comply with all government rules, regulations, and laws, including drug policies.

Form / Attachment / Pricing Sheet

This document outlines the technical evaluation factors that will be applied to assess a contractor's technical offer for the RFQ. It details the specific requirements derived from the PWS/SOW that will be used to determine the acceptability of a vendor's solution.

• Requirement 1: Does the solution meet the list of required Services/features? (Referencing PWS paragraph 2.4.1)
• Requirement 2: Does the solution meet the required technical requirements? (Referencing PWS paragraph 2.5)
• Requirement 3: Does the vendor acknowledge a site survey will be conducted? (Referencing PWS paragraph 2.6)
• Requirement 4: Does the vendor acknowledge they will install the equipment? (Referencing PWS paragraph 2.7)
• Requirement 5: Does the vendor discuss porting procedures, if applicable? (Referencing PWS paragraph 2.8)

Bidders must ensure their technical proposals directly address each of these five evaluation factors. Failure to meet any of these requirements may result in an unacceptable rating. This document is critical for understanding how the technical aspects of the proposal will be judged against the PWS/SOW.

Form / Attachment / Pricing Sheet

This document, "26Q0007 ANNEX C PRICING.xlsx", is an optional pricing sheet (Annex C) intended to assist bidders in developing their proposals. It contains two sheets: "TOTAL" and "CFM". The document is editable, allowing bidders to add, remove, or modify items as needed. Calculations are incorporated within the sheet.

• TOTAL Sheet: Includes categories for Airfare, Lodging, M&I, Transportation, Labor, Travel, OT/Holiday, and Equipment. All listed items currently have a price of 0.0. A subtotal and grand total are present.
• CFM Sheet: This sheet is intended for "Cost for Material" (CFM) calculations if inventory can be identified. It includes columns for Line, Part Number, Item Description, Qty., UOM, Price, and Extended Price. All entries currently show 0.0.

Bidders should use this annex as a template for developing their pricing. They can modify it to reflect their specific costs for labor, travel, and equipment. The CFM tab should be utilized if specific inventory items can be identified. The flexibility to edit items and incorporated calculations aims to streamline the proposal pricing process.

Form / Attachment / Pricing Sheet

This document is a template for requesting clarification on specifications related to a government contract opportunity. It is designed for contractors to formally submit questions to the government regarding specific items or sections of a solicitation.

• Contractor Name: Field to identify the requesting party.
• Specification Item No.: Field to specify the particular item number being questioned.
• Paragraph / Section No.: Field to reference the exact section or paragraph in the solicitation.
• Title: Field for a brief description of the topic.
• Question: A dedicated space for the contractor to articulate their specific question.
• Answer: A space intended for the government to provide a formal response.

This template is crucial for bidders who need to understand specific technical requirements, contractual terms, or other details within the solicitation. By using this form, bidders can obtain official answers from the government, ensuring clarity and accuracy in their proposals and reducing the risk of non-compliance or misunderstandings. It facilitates a structured communication process for resolving ambiguities before proposal submission.