NMUSAF Custodial Contract

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing bid schedule and pricing information for custodial services at The National Museum of The Air Force, Wright-Patterson AFB. It details the estimated quantities, units of issue, and pricing for various services across a base year and four option years, plus a 6-month extension.

• Base Year (1 April 2026 - 31 March 2027): Includes line items for Facility, Restroom, and Lactation Room Cleaning (Area B), Daily Facility, Restroom, and Lactation Room Cleaning (Museum Campus), Picnic & Grounds Upkeep, Snow/Ice Removal, Quarterly Window Cleaning, and Annual Atrium Window Cleaning.
• Option Years 1-4 (1 April 2027 - 30 September 2031): Similar line items as the base year, with adjusted quantities for the 6-month extension period.
• Services: Primarily focused on custodial services, including cleaning of various areas, grounds upkeep, and snow/ice removal.
• Pricing: The spreadsheet outlines Contract QTY, Contract UNIT OF ISSUE, EST SF PER OCCURRENCE, Multiplier, EST MONTHLY SQ. FT.G., TOTAL EST SF, MONTHLY PRICE, and YEARLY PRICE FOR SERVICE. Note that the provided data shows 0.0 for monthly and yearly prices.

This document is critical for bidders to understand the scope and estimated volume of services required for the custodial contract. It provides the structure for pricing proposals. Bidders should carefully review the services, quantities, and units of issue to accurately prepare their pricing. The absence of explicit pricing in the provided data suggests that bidders will need to input their own pricing based on the provided service descriptions and quantities, referencing the Performance Work Statement dated 12 June 2025.

Form / Attachment / Pricing Sheet

This document contains floor plans and associated data for various buildings, likely related to a facilities maintenance or janitorial services contract. It provides a key for understanding symbols used on the floor plans and details specific areas within each building, such as restrooms, lactation rooms, and snow removal zones.

• Floor Plan Key: Defines symbols for Restroom (RR), Lactation Room (MR), No Service, and Snow Removal (SR).
• Building-Specific Data: For each building (e.g., 20001, 20005, 20004, 20489, 20487, 20494, 20495, 20497), the document lists:
  • Current status as of January 8, 2026.
  • Areas designated for specific services (e.g., Carpet/Hard Floor SF, Restroom Service SF, Lactation Room SF, Snow Removal SR).
  • Number of Emergency Exits.
  • Notes on contract scope (e.g., "Restroom is the only area on contract," "Open bay areas are not on contract except walkways identified above").
• Detailed Floor Plans: Visual representations of building layouts with labeled areas and dimensions.

This document is crucial for bidders to understand the physical scope of work for potential janitorial, maintenance, or snow removal services. It provides square footage for different areas, identifies specific service locations (like restrooms and lactation rooms), and outlines areas that are either included or excluded from contract services. The detailed floor plans and data will be essential for accurate bidding and resource allocation.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide custodial services at the National Museum of the United States Air Force (NMUSAF) at Wright Patterson Air Force Base, maintaining a satisfactory facility condition and a clean, neat, and professional appearance.

• Facility Cleaning Services: Includes maintenance of non-carpeted floors, carpeted floors, stairways/elevators, walk-off mats, and trash collection/removal. Specific attention is given to lactation rooms.

• Restroom/Locker Room Cleaning: Comprehensive cleaning and disinfection of all surfaces, stocking of supplies, and trash removal.

• Special Cleaning Services (Public Areas): Cleaning of glass, plexiglass, mirrors, dusting, strollers/wheelchairs/scooters, spot cleaning, display cleaning, and daytime upkeep in public-facing areas.

• Periodic Cleaning Services: Includes snow/ice removal, emergency cleanups, special events cleaning, interior/exterior window and elevator glass cleaning, atrium window service, grounds cleaning, and picnic area cleaning.

• Cleaning frequencies are detailed in Appendix A (Air Force Custodial Common Levels of Service Standards) and Appendix B (Museum Daily Cleaning Tasks).

• Performance objectives and thresholds are outlined in the Service Summary (SS), with remedies for deficiencies (re-performance within 2 hours).

• Quality Control Plan (QCP) is required to monitor and control services.

• Services are to be performed at the National Museum of the United States Air Force, Wright Patterson Air Force Base.

• Specific building numbers and areas are detailed throughout the document.

• Contractor Provided Equipment and Supplies: Contractor must provide necessary equipment and vehicles. Specific restroom supplies (wax-coated liners, trash can liners) are to be furnished.

• Government Furnished: Government will provide office/storage space, restroom supplies (toilet paper, paper towels, hand soap, salt/ice melt, trash liners for centralized trash), utilities, and base/local telephone service.

• Safety and Security: Compliance with OSHA, base traffic laws, and specific security protocols is required. Hazardous material handling and reporting are detailed.

• Reporting: Contractor Manpower Reporting Requirements via SAM.gov, and submission of Safety and Health Plan and site safety checklist.

• Voluntary Protection Program (VPP): Contractor must ensure employees understand and comply with VPP requirements.

• Contractor Performance Assessment Reporting System (CPARS): Contractor performance will be assessed and reported.

• Combatting Trafficking in Persons (CTIP): Contractor must comply with DoD policy and report suspicious activity.

Amendment / Modification

This amendment modifies the solicitation FA860126R00010001, originally dated 17 Dec 2025, with an effective date of 09 Jan 2026.

Key changes include:

• Attachment 1 - Performance Work Statement: Replaced the version dated 17 Nov 2025 with a revised version dated 06 Jan 2026.

• Attachment 2 - Bid Schedule: Replaced the version dated 17 Nov 2025 with a revised version dated 06 Jan 2026.

• Attachment 3 - Combined Drawings: Replaced the version dated 10 Jan 2025 with a revised version dated 08 Jan 2026.

• Attachment 1 - Performance Work Statement

• Attachment 2 - Bid Schedule

• Attachment 3 - Combined Drawings

Bidders must acknowledge receipt of this amendment. The changes to the attachments may impact proposal preparation and submission. Bidders should review the revised attachments carefully. The solicitation's original receipt date for offers was 17 Dec 2025, and this amendment does not explicitly extend that date, but bidders should confirm any impact on deadlines.

Questions & Answers / Clarifications

This document contains questions submitted by potential offerors and the government's answers regarding Solicitation FA860126R0001 for services at Wright Patterson AFB, OH. It clarifies various aspects of the requirement, scope of work, and submission process.

• Contract Type: This is a follow-on contract, not a brand new requirement. The previous contract number is FA860121C0005.
• Scope of Work: Generally, there are no expected changes to the scope of work compared to the prior requirement. Parking lots are not included in snow removal. Specific areas for snow deposit are on grass areas off sidewalks. Hauling snow off-property is not included unless specifically requested. Pre-treatment of surfaces is at the contractor's discretion and cost.
• Past Performance: Offerors can provide monthly or annual totals for square footage cleaned in their proposals.
• Access & Facilities: Escorts are not required; personnel will be issued keys/key cards. Parking is provided for employees. On-site storage facilities for materials/equipment are detailed in Attachment 1.
• Submission Requirements: Proposals exceeding 15MB can be split into multiple emails, provided all are received before the deadline. SF 30 forms are only required if there is an amendment to the solicitation.
• Pricing: For snow removal, a flat monthly rate is to be billed at the end of each month. Square footage columns in the pricing sheet are for reference only; the monthly price is the evaluation metric.
• Building Numbers: Building #2009 was corrected to #20009 and republished. Attachment 2 was corrected regarding a multiplier for daily services.
• Financial Capability: While the FAR doesn't specify the method, DCMA requests specific financial documents for review. Offerors should provide as much information as possible to demonstrate financial status.
• Aircraft Cleaning: Exterior surfaces of display vehicles are included, except for specific cars in Hangar 3 that are open to the public. Interior cleaning of flight simulators is required, except for specific ones. Cleaning of aircraft wings and elevated aircraft surfaces is detailed in Attachment 1, Section 1.3.7.
• Special Events: 17 after-hours events per year are anticipated, with services including trash removal, restroom cleaning, and spill cleanup, billed under CLIN 0001.

This Q&A document clarifies requirements and provides updated information that offerors must consider when preparing their proposals. Several attachments (Attachment 1, 2) have been corrected and republished based on these clarifications.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for custodial services at the National Museum of the United States Air Force (NMUSAF) located at Wright Patterson Air Force Base. The primary objective is to maintain a satisfactory facility condition and present a clean, neat, and professional appearance.

The contractor shall provide all management, tools, equipment, and labor necessary for custodial services. This includes, but is not limited to:

• Facility Cleaning Services: Non-carpeted floors, carpeted floors, stairways/elevators/accessible lifts, walk-off mats, trash collection/removal, and lactation rooms.
• Restroom/Locker Room Cleaning Services: Cleaning and disinfecting all surfaces, floor care, stocking restroom supplies, cleaning drinking fountains, and restroom trash removal.
• Special Cleaning Services (Areas Open to the Public): Cleaning of glass, plexiglass, mirrors, dusting, strollers/wheelchairs/battery-powered scooters, spot cleaning, display cleaning, daytime custodial upkeep, aircraft/wheeled vehicle dusting and spot cleaning, and display walls/partitions/floors cleaning.
• Periodic Cleaning Services: Snow and/or ice removal, emergency cleanups, special events cleaning, interior/exterior window/elevator glass cleaning, atrium window service, grounds cleaning, and picnic area cleaning.

Cleaning frequencies and levels of service are established in Appendix A (Air Force Custodial Common Levels of Service Standards) and Appendix B (Museum Daily Cleaning Tasks). Performance thresholds are detailed in Section 2.1, including maximum defects per month and required re-performance within 2 hours for deficiencies.

The PWS applies to the National Museum of the United States Air Force at Wright Patterson Air Force Base. Specific buildings and areas are detailed throughout the document and in appendices.

• Contractor Provided Equipment and Supplies: The contractor must provide and maintain all necessary equipment and vehicles. They will also furnish wax-coated liners for sanitary napkin receptacles and trash can liners for restrooms.
• Government Furnished Property and Services: The government will provide office and storage space, janitorial closets, certain supplies (toilet paper, paper towels, hand soap, salt/ice melt, trash liners/bags), electricity, water, sewage services, telephone service (local/base), security, fire, and medical services, and solid waste collection/disposal.
• Safety and Reporting: Contractors must comply with OSHA requirements, submit a Safety and Health Plan, and report accidents and hazards. Hazardous material handling and identification are also specified.
• Personnel: Employees must present a neat appearance and be recognizable. Background checks and identification are required.
• Quality Control: A Quality Control Plan is required to monitor compliance and correct violations.

Form / Attachment / Pricing Sheet

This document provides floor plans and keys for various buildings, indicating areas for restroom (RR), snow removal (SR), emergency exits (X), and daily service (AD). It serves as a visual reference for facility maintenance and service operations.

• Floor Plan Key: Defines symbols for Restroom (RR), Level 1, Level 2, No Service, Snow Removal (SR), Daily Service (AD), and Emergency Exits (X).
• Building-Specific Plans: Detailed layouts for Buildings 20001, 20004 (1st Floor & Mezzanine), 20005 (1st Floor & Mezzanine), 20009, 20485, 20487 (Hanger 2), 20489 (Hanger 1, Second Floor), 20494 (Hanger 3), 20495 (Missile Silo 1st Floor & Mezzanine), and 20497 (Hanger 4).
• Service Areas & Dimensions: Identifies specific areas within each building designated for service (e.g., restrooms, walkways) and provides their square footage or dimensions.
• Service Dates: Indicates the "Current As Of" date for the floor plans, with most dated January 8, 2025.

This document is crucial for bidders to understand the physical layout and service requirements of the facilities. It provides specific details on the locations and sizes of areas requiring maintenance, such as restrooms and snow removal zones, which directly inform the scope of work, resource allocation, and pricing for any related service contracts.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work in specific geographic areas. This document is crucial for bidders to understand labor cost implications.

• Geographic Area: Ohio Counties of Greene, Miami, Montgomery.
• Occupational Listings: Includes a comprehensive list of occupations with corresponding wage rates and footnotes.
• Fringe Benefits: States that "Fringe Benefits Required Follow the Occupational Listing." Specific benefits like Health & Welfare are detailed at the end, including rates per hour and per week/month.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage), outlining specific requirements and minimum hourly rates for 2025.
• Vacation and Holidays: Details paid vacation accrual based on years of service and a minimum of twelve paid holidays per year.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

Bidders must review this document to accurately estimate labor costs for their proposals. The listed wage rates and fringe benefits are the minimums that must be paid to employees performing work under the contract. Failure to comply can lead to penalties. Bidders should pay close attention to the specific occupations relevant to the opportunity and ensure their proposed wages meet or exceed these requirements. The document also clarifies how to handle unlisted occupations through the conformance process.

Form / Attachment / Pricing Sheet

This document, "Attachment 6 - Evaluation Criteria," outlines the factors and methodology the Government will use to evaluate proposals submitted in response to the solicitation. It details how technical capability and price will be assessed to determine the awardee.

• Evaluation Factors: Proposals will be evaluated based on Technical Capability and Price.
• Technical Capability: Assessed as either "Acceptable" or "Unacceptable." A proposal rated "Unacceptable" in this factor will not be considered for award, regardless of price. This factor includes five subfactors:
  • Quality Control Plan
  • Key Control
  • Scheduling/Staffing Methodologies
  • Equipment and Supplies
  • Prior Experience (requiring at least 3 contracts within the last five years, with one reference comparable in square footage to the contract requirement).
• Price: Evaluated for completeness, unbalanced pricing, fair and reasonableness, and Total Evaluated Price (TEP). The TEP is calculated by summing the prices for the base period and all option periods, including a proration for the FAR 52.217-8 Option to Extend Services.
• Evaluation Process: The Government will conduct a concurrent evaluation of all factors. Discussions may be held if deficiencies are rectifiable. The Government reserves the right to award without discussions or to create a competitive range.

This document is critical for bidders as it defines the criteria against which their proposals will be judged. Understanding these evaluation factors, subfactors, and the scoring methodology is essential for developing a compliant and competitive proposal. Bidders must ensure their proposals adequately address each technical subfactor and present a clear, reasonable, and complete pricing structure.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for custodial services at the National Museum of the United States Air Force (NMUSAF). The government is procuring these services and will award to the responsible offeror who submits a proposal that conforms to the requirements, receives an "Acceptable" rating on the Technical Capability evaluation factor, and submits the lowest total evaluated price (TEP), provided the TEP is not unbalanced and is fair and reasonable. The government reserves the right to award without discussions or make no award.

• Custodial Services at the National Museum of the United States Air Force.

• A detailed description of the requirement, including a draft contract with line items, delivery schedule, period of performance, inspection and acceptance information, other terms and conditions, provisions and clauses, representations and certifications, specific instructions for submission of proposals, an explanation of how proposals will be evaluated, and a performance work statement are provided in the attached documents.

• Solicitation Number: FA8601-26-R-0001

• NAICS Code: 561720

• Small Business Size Standard: $22 Million

• Set-Aside: Yes, 100% Small Business Set-aside

• Contract type is implied to be Firm Fixed Price based on the "Pricing Arrangement: Firm Fixed Price" noted in the pricing details.

• Synopsitation Closing Date: Proposals must be received not later than 4:00PM Eastern, 23 Jan 2026.

• Submission Method: Submit electronic proposals via e-mail to alyssa.williams.10@us.af.mil and ladaia.lumpkin@us.af.mil.

• E-mail Subject Line: "Synopsitation FA8601-26-R-0001"

• Proposal Size Limit: Entire proposal must be contained in a single e-mail not exceeding 15 megabytes.

• Prohibited Attachments: Compressed files (.zip, .exe) are not permitted. Only .pdf, .doc, .docx, .xls or .xlsx documents are sent.

• Questions Submission: Address questions via e-mail to ladaia.lumpkin@us.af.mil and alyssa.williams.10@us.af.mil.

• Evaluation Criteria: Proposals will be evaluated based on Technical Capability (rated "Acceptable") and Lowest Total Evaluated Price (TEP).

• This solicitation is a 100% Small Business Set-aside.

• The document references attached documents for detailed requirements, contract terms, and performance work statement.

• Provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-05.

Form / Attachment / Pricing Sheet

This document is a pricing schedule (bid schedule) for custodial services at The National Museum of The Air Force, Wright-Patterson AFB. It outlines the estimated quantities, units of issue, and pricing structure for various services across the base year and four option years, plus a 6-month extension.

• Services: Includes daily cleaning of facilities, restrooms, and lactation rooms (Area B and Museum Campus), picnic & grounds upkeep, snow/ice removal, quarterly window cleaning, and annual atrium window cleaning.
• Period of Performance: Covers a base year (April 1, 2026 - March 31, 2027) and four option years (April 1, 2027 - March 31, 2031), with a 6-month extension (April 1, 2031 - September 30, 2031).
• Quantities & Units: Specifies contract quantities (e.g., 12 MO for monthly services, 4 EA for quarterly services) and estimated square footage or occurrences.
• Pricing: Provides columns for monthly and yearly prices for services, though all values are listed as 0.0 in the provided data, indicating this is a template for bidders to fill in.

Bidders must use this schedule to provide their pricing for each line item of custodial services. It details the scope of work and the structure for financial proposals. The estimated square footage and quantities provide a basis for calculating costs. Bidders need to carefully review the services and periods of performance to accurately complete their pricing.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 - Additional Instructions to Offerors," provides specific guidance and requirements for preparing and submitting offers in response to the solicitation FA8601-26-R-0001. It supplements the standard instructions found in FAR 52.212-1.

• Offer Detail: Offers must be clear, concise, and provide rationale for meeting requirements, assuming no prior government knowledge of the offeror's capabilities.
• Offer Acceptance Period: The offeror agrees to hold prices firm for 90 days after the proposal due date.
• Point of Contact: Provides contact information for the POC (SrA Ladaia Lumpkin) and Contracting Officer (Alyssa Williams).
• Offer Format: Offers must be submitted in two volumes: Technical Capability Proposal (50 pages max) and Price & Offer Documentation (75 pages max). Pricing information is restricted to Volume II.
• Submission: Electronic copies are required in PDF format, with the Pricing Exhibit/Attachment also provided in Microsoft Excel format (not read-only).
• Technical Proposal: Must demonstrate capability to meet PWS requirements, detailing the actual method proposed, not just reiterating the PWS.
• Price Proposal: Must include a cover letter with CAGE, DUNS, Tax ID, authorized negotiator contact information, and a statement of offer validity for 90 days. Signed SF 30s for amendments, and completed Provisions, Representations, Certifications, Acknowledgements, and Other Statements of Offerors are required.
• Financial Capability: Offerors must submit extensive financial documentation, including financial statements, sales backlog, sales forecasts, cash flow schedules, bank statements, aging reports, and details on lines of credit and any bankruptcy filings or lawsuits.

This document is critical for bidders as it outlines the specific format, content, and submission requirements for their proposals. It details what information is needed, how it should be presented, and the evaluation criteria, particularly regarding technical capability and financial responsibility. Failure to adhere to these instructions may result in an offer being ineligible for award.