NRS Rhinelander Vinyl Flooring Replacement

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding the NRS Rhinelander Vinyl Floor Replacement opportunity.

• Flooring Quantity Discrepancy: A question was raised regarding the discrepancy between the stated 2400 SF of flooring and the bid worksheet's call for 250 boxes, which would equate to 7,500 - 11,250 SF. The answer clarifies that bidders should ignore all references to the number of boxes for quantities. The approximate quantity of 2400 SF should be used. All bidders are instructed to field verify all measurements.

Bidders should rely on the 2400 SF figure for flooring quantity and conduct their own site verification of measurements. The clarification addresses a potential confusion point regarding material quantities.

Amendment / Modification

• Extends the due date for quotes to 3/24/2026.

• Adds a site visit on the 17th.

• The due date for quotes has been extended.

• The deadline for submitting quotes has been extended to 3/24/2026.

• A site visit has been added for the 17th.

Forms / Attachments / Pricing Sheets

This document contains the specifications for the "NRS Rhinelander 1st Floor - Flooring Replacement" project. It outlines the detailed requirements for various aspects of the flooring work, including general project information, submittal procedures, construction waste management, selective demolition, resilient base and accessories, and resilient tile flooring.

• Section 011000 - Summary: Provides project identification, location, owner information, contract type, and outlines contractor's use of the site, coordination with occupants, and work restrictions.
• Section 013300 - Submittal Procedures: Details the administrative and procedural requirements for submitting product data, shop drawings, qualification data, and other required documentation.
• Section 017419 - Construction Waste Management and Disposal: Outlines requirements for the disposal of nonhazardous construction and demolition waste, emphasizing salvage and recycling.
• Section 024119 - Selective Demolition: Specifies the procedures for demolishing and removing selected portions of the building structure and site elements, including material ownership and disposal.
• Section 096513 - Resilient Base and Accessories: Details the requirements for vinyl base and associated molding accessories, including product standards, installation, and warranty.
• Section 096519 - Resilient Tile Flooring: Outlines the specifications for vinyl composition flooring, including product standards, installation materials, and execution.

This document is critical for bidders as it contains the technical specifications and requirements for the flooring replacement project. Vendors must review these specifications thoroughly to understand the scope of work, materials, installation methods, waste management, and submittal processes to accurately prepare their proposals and ensure compliance if awarded the contract.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for Wisconsin, specifically for "Building Construction Projects" (excluding residential construction up to 4 stories). It provides prevailing wage rates and fringe benefits for various construction trades across numerous counties in Wisconsin. This information is crucial for contractors to understand labor costs when bidding on federal or federally funded construction projects in the specified areas.

• General Decision Number: WI20260011, effective 01/02/2026.
• Applicable Construction Type: Building Construction Projects.
• Geographic Scope: Covers all counties in Wisconsin.
• Trades Included: Lists prevailing wage rates and fringe benefits for various trades, including Asbestos Workers/Insulator, Boilermaker, Bricklayer, Carpenter, Cement Mason/Concrete Finisher, Electrician, Ironworker, Laborer, Landscape Laborer, Millwright, Plumber/Pipefitter, Plasterer, Sheet Metal Worker, Truck Driver, and Welders.
• Effective Dates: Wage determinations are listed with specific effective dates, often updated annually.
• Executive Orders: Mentions applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals. Failure to comply with these wage requirements can lead to bid disqualification or contract non-compliance. The document details specific rates for different trades and their corresponding fringe benefits, broken down by county or region within Wisconsin, allowing for precise cost calculations.

Solicitation / RFP / RFQ

This solicitation is for the NRS Rhinelander 13 Vinyl Flooring Replacement project. The work involves preparing existing concrete and installing new vinyl flooring, including select baseboards and associated trim.

• Preparation of existing concrete.

• Installation of new vinyl flooring.

• Installation of select baseboards and associated trim.

• Anticipated Award Type: Firm Fixed Price Purchase Order.

• The government intends to make one award.

• Submission Deadline: March 16, 2026, by 5:00 P.M. (Eastern).

• Questions Deadline: March 6, 2026, by 2:00 PM Eastern Time.

• Quote Submission: Email completed quotes to cassandra.potts@usda.gov.

• Offer Acceptance Period: 90 calendar days from the specified receipt date.

• Evaluation Criteria: Quotes will be evaluated based on Price. Offerors must provide pricing for all items as requested in Attachment 02 - Schedule of Items. Failure to do so may result in exclusion. The evaluation will determine if the price is fair and reasonable per FAR 12.204.

• Performance Period: 60 Days after the Notice to Proceed (NTP). Early completion is accepted.

• The document references various small business provisions and set-asides, including "Notice of Total Small Business Aside" (52.219-6) and "Utilization of Small Business Concerns" (52.219-8), suggesting potential small business considerations.

• The solicitation incorporates numerous FAR and AGAR clauses by reference. Full text is available upon request or electronically via the provided URL.

• Key attachments referenced include: "Attachment 1 - Solicitation Terms and Conditions," "Attachment 02 - Schedule of Items," "SOW," and "Specifications."

Form / Attachment / Pricing Sheet

This document is a 'Schedule of Items' spreadsheet, specifically 'Table 1', detailing the items required for the 'Luxury Vinyl Plank Flooring' project at 'NRS 13 Science lab' in Rhinelander, WI. It serves as a pricing sheet for potential bidders.

• Flooring Prep (0001): Includes Mobilization and filling floor cracks.
• Flooring Installation (0002): Includes Mobilization, Luxury Vinyl Plank (Rustic wood grain), Mocha base board, underlayment sheeting, and glue.
• Quantities: Estimated quantities are provided for each pay item.
• Pricing: Fields for Unit Price and Total are included, with all initial values set to 0.0.
• Contractor Information: Blank fields are provided for Contractor Name, UEI, Email, and Phone.

This document outlines the specific materials and quantities needed for the flooring project. Bidders will need to use this schedule to determine their unit pricing and calculate the total cost for their proposal. The provided quantities are estimates, and bidders should consider these when formulating their bids.

Statement of Work (SOW) / Performance Work Statement (PWS)

To prepare the existing concrete floor and install new luxury vinyl tile, select baseboards, and associated trim on the 1st floor of the NRS Rhinelander Laboratory.

• Preparation of the existing concrete subfloor and adjacent walls according to luxury vinyl flooring and cove manufacturer requirements.

• Installation of approximately 2400 sq. ft. of new luxury vinyl tile.

• Installation of select baseboard cove and necessary trim and accessories.

• Repair and recoat any damage to adjacent finishings (walls, trim, flooring).

• Moving office contents to their original location is incidental to the mobilization and installation tasks.

• The work must be completed to a professional installation standard.

• The installation must tie in with adjacent rooms.

• The period of performance for all key deliverables is 60 days from the Notice to Proceed.

• The location is the NRS Rhinelander Laboratory, 5985 County Highway K, Rhinelander, WI.

• Government access to the site will be provided between 8:00 AM – 4:30 PM on weekdays, excluding Federal Holidays. Access outside these hours requires COR permission.

• Contractor must be experienced in Luxury Vinyl Flooring installation.

• Contractor must be licensed in the state of Wisconsin for construction.

• Contractor must be fully insured.

• The document includes photos illustrating the project area, hallways, stairwell landings, cleanout covers, drains, and specific rooms.