NSA Souda Bay Fire & Emergency Services Work Uniforms - Amendment 04

Amendment / Modification

This amendment (Amendment 04) updates the solicitation for the N6817126QG002 opportunity. Key changes include:

• Item Updates: CLINs A046, A047, and A048 have been updated. The original item "Gildan Heavy Blend(TM) Adult Open Bottom Sweatpants with Pockets" has been replaced with "Sport-Tek Open Bottom Sweatpant with Pockets." The CLIN structure has been adjusted accordingly.
• Brand Name/Equivalent Items: If quoting an equivalent item, vendors must provide the brand name and model number.
• Response Due Date Extension: The deadline for proposal submission has been extended from May 15, 2026, to May 22, 2026, at 0700 Eastern European Time.
• CLIN/SLIN/ELIN Modifications: Several CLINs/SLINs/ELINs have been modified, with changes in description and quantity. Notably, CLIN 0009 quantity increased by 22, CLIN 0010 quantity increased by 31, CLIN 0011 quantity increased by 7, CLIN 0012 quantity decreased by 52, CLIN 0013 quantity increased by 17, CLIN 0015 quantity increased by 5, and CLIN 0016 quantity decreased by 15. CLINs 0017 and 0018 have also been updated.
• Deleted CLIN/SLIN/ELIN: CLIN/SLIN/ELIN 0019 (Shipping and Handling) has been deleted.
• Attachments: "Exhibit A - Price Matrix-Schedule of Supplies_Amd 04" and "Performance Work Statement_18May2026" have been added. "Performance Work Statement_5May2026" has been deleted.

• Schedule of Supplies (CLINs A046, A047, A048, and others)

• Response Due Date

• Contract Documents, Exhibits, or Attachments

• Vendors must resubmit proposals acknowledging these changes.

• The proposal submission deadline has been extended to May 22, 2026.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for a one-time supply buy of work uniforms for the Fire Department at NSA Souda Bay. The requirement includes various uniform items such as trousers, shirts, belts, and caps in varying colors and sizes.

• A comprehensive list of specific uniform items is detailed in the "Schedule of Supplies/Services" and further specified in "Exhibit A - Price Matrix-Schedule of Supplies".

• Items include various types of shirts (short and long sleeve tees, polos, tactical shirts, station boots), pants (shorts, sweatpants, urban shorts, cargo pants), jackets, caps, and belts.

• The contractor shall provide all specified clothing items as a single, complete delivery.

• The contract type is not explicitly stated, but the solicitation is an RFQ for a one-time supply.

• Delivery is expected within 90 Calendar Days from the Date of Award.

• All deliveries are to be made to NAVSUPPACT NAVAL BASE SOUDA, CHANIA CRETE, GREECE.

• Offer Deadline: May 7th, 2026, at 07:00 AM Eastern European Time.

• Quotes must be submitted electronically via email to the points of contact listed.

• Quotes must use the attached Exhibit A - price matrix, including unit and total price for each item.

• Quotes must state if the item is the exact item requested or provide technical sheets for equivalent items.

• Evaluation will be based on Technical with Past Performance and Price.

• A technically acceptable proposal must provide pricing for all items and meet all requirements.

• The acquisition is listed as "UNRESTRICTED".

• NAICS Code: 315210 (Cut and Sew Apparel Manufacturing), Size Standard: 1,500 employees.

• The solicitation incorporates FAR clauses by reference, including 52.212-1 (Instructions to Offerors), 52.212-4 (Contract Terms and Conditions), and 52.212-5 (Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Products and Commercial Services).

• Attachment 01 is the Performance Work Statement.

• Attachment 02 is the Exhibit A - Price Matrix-Schedule of Supplies.

• Questions and answers will be posted as amendments. Offerors are responsible for monitoring SAM.gov for amendments.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing and schedule of supplies information, updated as Amendment 04. It details the CLINs, descriptions, quantities, and unit/total prices for various uniform items and related services. Bidders should use this as a reference for the specific items and quantities required for the opportunity.

Sheet 1: Pricing

• Lists Contract Line Item Numbers (CLINs) from 0001 to 0018.
• Includes descriptions of items such as t-shirts, uniform shirts, polos, job shirts, sweatshirts, shorts, pants, parkas, caps, hats, boots, and belts.
• Specifies Unit of Issue (EA for Each, LOT for a group of items).
• Provides Total Quantity for each CLIN.
• Includes columns for Unit Price and Total Price, which are currently listed as 0.0, indicating these are to be filled in by the bidder.
• Includes a line item for "Shipping and Handling."
• Grand Total is listed as 0.0.

Sheet 2: Schedule of Supplies

• Details individual items by their End Item Line Item Numbers (ELINs).
• Specifies Color, Size, and Quantity for each item.
• Includes columns for "Current staff," "Annual quantity," "New employees," and "N.E. issuance," which may relate to demand forecasting or issuance planning.

This document is crucial for bidders to understand the specific uniform items, quantities, and sizes required. Bidders must use this information to prepare their pricing proposals, ensuring they accurately quote prices for each CLIN and ELIN as specified. The "Schedule of Supplies" sheet provides granular detail on item variations (color, size) and quantities, which is essential for accurate cost estimation and fulfillment planning.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing work uniforms for the NSA SOUDA BAY Fire & Emergency Services (F&ES) department for FY26.

• The contractor shall provide a complete set of uniforms, categorized by position, rank, and name, for each employee.

• All specified clothing items are to be delivered as a single, complete delivery.

• Shipping costs are to be included in the contract price, and a tracking number must be provided.

• Defective items must be returned and replaced at the contractor's expense.

• All products must comply with the NFPA 1975 standard for Emergency Services Work Apparel.

• Embroidery, silkscreen printing, and patchwork must be of superior quality, devoid of defects.

• Artwork for embroidery and silkscreen must be approved by a department representative prior to printing.

• Font color, size, and style for all embroidered and silkscreen items must be consistent.

• The department reserves the right to request non-returnable samples for technical evaluation.

• The complete and final delivery of all items must occur within 90 days after contract award.

• The PWS is for NSA SOUDA BAY F&ES.

• Uniforms are required for both male and female firefighters.

• Specific details regarding logos, embroidery, and silkscreening are provided, including placement and color requirements (e.g., full-color logo on left chest, name/rank on right chest for polos/job shirts, silkscreen on hoodies/t-shirts, red embroidered logo on hats/beanies).

• Specific item specifications (material, color, features) are detailed for various uniform items including polo shirts, job shirts, jackets, t-shirts, hoodies, shorts, sweatpants, urban shorts, cargo pants, parkas, caps, boots, and belts.

• NFPA 1975 compliance is mandatory.

• The Installation Fire Chief (IFC) is the lead customer.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing and schedule of supplies information, updated as Amendment 03. It details the CLINs, descriptions, quantities, and unit/total prices for various uniform items and related supplies. Bidders should use this as a reference for the specific items and quantities required for the opportunity.

Sheet 1: Pricing

• Lists 19 CLINs covering various apparel items (t-shirts, uniform shirts, polos, sweatshirts, pants, shorts, jackets, caps, boots, belts) and a "Shipping and Handling" line item.
• Includes columns for Description, Unit of Issue, Total Quantity, Unit Price, and Total Price.
• The "Total Price" column is currently populated with 0.0 for all items, indicating that pricing is to be determined or provided by bidders.

Sheet 2: Schedule of Supplies

• Details specific items by ELIN (Estimated Line Item Number).
• Includes columns for Description, Color, Size, Quantity, Current Staff, Annual Quantity, New Employees, and N.E. Issuance.
• Provides granular information on the types, colors, and sizes of apparel required, along with quantities associated with current staff, annual needs, and new employee issuances.

This document is crucial for bidders to understand the specific uniform items, quantities, and sizes required. It serves as the basis for preparing pricing proposals. Bidders must carefully review the "Schedule of Supplies" to ensure they can meet the specified requirements and accurately price each CLIN based on the provided quantities and item descriptions.

Amendment / Modification

This amendment (Amendment 03) modifies the solicitation N6817126QG002, originally dated April 24, 2026. The primary changes involve updates to the schedule of supplies, including adjustments to quantities and item descriptions for various apparel items (e.g., Next Level Cotton Short Sleeve Tees, Cornerstone Long Sleeve Polos, Softstyle Hooded Sweatshirts by Gildan). Sleeve length specifications have also been added or updated for several items.

• Schedule of Supplies: Numerous line items (A002, A003, A006, A007, A010, A012, A016, A017, A018, A025, A026, A033, A034, A035, A036, A037, A038, A057, A070, A071) have been updated.

• Attachments: Exhibit A - Price Matrix-Schedule of Supplies_Amd 03 has been added.

• The proposal response due date has been extended from May 12, 2026, to May 15, 2026, at 0700 Eastern European Time.

• Vendors are required to resubmit proposals acknowledging these changes.

Solicitation / RFP / RFQ

This solicitation is for the purchase of work uniforms for the Fire Department at NSA Souda Bay. The requirement includes various uniform items such as trousers, shirts, belts, and caps in varying colors and sizes.

• The contractor shall provide specified clothing items as listed in the schedule of supplies.

• Items include, but are not limited to: short sleeve tees, short and long sleeve uniform shirts, polo shirts, job shirts, hooded sweatshirts, tactical shorts, sweatpants, parkas, caps, and boots.

• Offerors must state if the quoted item is the exact item requested. If an equivalent item is quoted, a technical sheet must be provided.

• Contract type is not explicitly stated, but the document is a Request for Quotation (RFQ) for a one-time supply buy.

• Delivery is expected within 90 calendar days from the Date of Award.

• All deliveries are to be made to NAVSUPPACT NAVAL BASE SOUDA, CHANIA CRETE, GREECE.

• Offer Submission Deadline: May 15th, 2026, at 07:00 AM Eastern European Time.

• Quotes must be submitted electronically via email to the points of contact listed.

• Evaluation will be based on Technical with Past Performance and Price.

• A technically acceptable proposal must provide pricing for every item and meet all requirements.

• Past performance will be evaluated using internal databases and other available sources.

• The acquisition is marked as "UNRESTRICTED".

• The solicitation number is N6817126QG0020003.

• Key points of contact for questions and clarifications are Kelly N. McFarlin and Eric D. Contreras.

• All amendments will be posted to SAM.gov and it is the offeror's responsibility to monitor and acknowledge them.

• The document references Attachment 01 for the Performance Work Statement and Exhibit A for the Price Matrix-Schedule of Supplies.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing station work uniforms for the NSA SOUDA BAY Fire & Emergency Services (F&ES) for Fiscal Year 2026.

• The contractor shall provide a complete delivery of specified clothing items, with quantities fixed as per the schedule of supplies.

• Uniforms are to be categorized by position, rank, and name for each employee.

• All shipping costs are included in the contract price, and the contractor must provide a tracking number.

• Defective items must be returned and replaced at the contractor's expense.

• All products must comply with the NFPA 1975 standard for Emergency Services Work Apparel.

• Embroidery, silkscreen printing, and patchwork must be of superior quality and devoid of defects.

• Artwork for embroidery and silkscreen requires approval from a department representative prior to printing.

• Complete and final delivery of all items must occur within 90 days after contract award.

• The delivery address is NSA SOUDA BAY FIRE DEPT, PSC 814 BOX 10, FPO AE 09266 USA.

• Embroidery/Silkscreen:

  • Polos, job shirts, and jackets: Full-color logo on the left chest. Name/rank on the right chest (polo and job shirts only).
  • Lettering for Firefighters and Captains: White. Lettering for Assistant Chiefs and above: Yellow or gold.
  • Hats and beanies: Department logo embroidered in red.
  • T-shirts and Hoodies: Silkscreen printing on the left chest and back.
  • Font color, size, and style must be consistent for all embroidered and silkscreen items.

• Uniform Specifications: Detailed specifications are provided for various items including short and long sleeve tees, uniform shirts, polos, job shirts, hooded sweatshirts, shorts, sweatpants, urban shorts, cargo pants, parkas, caps, hats, boots, and belts. Specific colors and materials are listed for each item.

• The contract shall provide uniforms for both male and female firefighters.

Amendment / Modification

This amendment (Amendment 02) modifies the solicitation N6817126QG0020002. Key changes include:

• Addition of an updated Performance Work Statement (PWS) with specifications for specific clothing items.

• Inclusion of specifications for "Gildan Heavy Blend(TM) Adult Open Bottom Sweatpants with Pockets" and "Flexfit V-flexfit(r) Cotton Twill Cap Style 5001 - ball cap".

• Update to section 2.2(4) of the "52.212-1 Instruction to Offerors".

• Extension of the proposal response due date.

• Performance Work Statement (updated and re-added).

• Section 2.2(4) of the "52.212-1, Instructions to Offerors - Commercial Products and Commercial Services".

• The proposal response due date has been extended from 07 May 2026 to 12 May 2026 at 0700 Eastern European Time.

Amendment / Modification

This amendment (Amendment 01) to Solicitation N6817126QG002 has been issued to incorporate responses to industry questions.

• An attachment titled "RFI - Questions from Industry" has been added.

• The document details modifications to numerous CLINs (Contract Line Item Numbers) for various clothing and accessory items. Each CLIN's description has been updated to include "or equivalent" and references "ATTACHMENT 02 EXHIBIT A-PRICE MATRIX-SCHEDULE of SUPPLIES TAB 2" for quantity by color and size.

• The due date for proposals remains May 7th, 2026, at 0700 Eastern European Time.

Questions & Answers / Clarifications

This document provides clarifications regarding proposal submission, shipping, and Value Added Tax (VAT).

• Proposal Submission: Offers are to be submitted via email to Kelly N. McFarlin (Contracting Officer) and Eric D. Contreras (Contract Specialist). Specific email addresses are provided: kelly.n.mcfarlin.civ@us.navy.mil and eric.d.contreras2.civ@us.navy.mil. Further details are outlined in sections 1.1 and 1.2 of the Solicitation Description.
• Shipping Address: Supplies will be shipped to NSA SOUDA BAY FIRE DEPT, PSC 814 BOX 10, FPO, AE 09266 USA.
• Value Added Tax (VAT): VAT shall not be included in the total cost of materials.

This clarification provides specific instructions for proposal submission and clarifies the handling of VAT, which bidders should incorporate into their pricing and submission strategies.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing work uniforms for the NSA SOUDA BAY Fire & Emergency Services (F&ES) for FY26.

• The contractor shall provide a complete set of uniforms, categorized by position, rank, and name, for each employee.

• All items are to be delivered as a single, complete delivery within 90 days after contract award.

• The contract covers uniforms for both male and female firefighters.

• All products must comply with the NFPA 1975 standard for Emergency Services Work Apparel.

• Embroidery, silkscreen printing, and patchwork must be of superior quality, devoid of defects.

• Items must be fade- and shrink-resistant and maintain appearance over time.

• Defective clothing articles must be returned at the contractor's expense and replaced promptly.

• Delivery is required within 90 days after contract award.

• The delivery address is NSA SOUDA BAY FIRE DEPT, PSC 814 BOX 10, FPO AE 09266 USA.

• Customization:

  • Polo shirts, job shirts, and jackets require a full-color logo embroidered on the left chest.
  • Name/rank to be embroidered on the right chest of polo and job shirts only.
  • Lettering for Firefighters and Captains must be white; Assistant Chiefs and above must be yellow or gold.
  • Hats and beanies require the department logo embroidered on them.
  • T-shirts and Hoodies require silkscreen printing on the front left chest and back.
  • Font color, size, and style must be consistent for all embroidered and silkscreen items.
  • All required artwork must be approved by a department representative prior to printing.

• Item Specifications: Detailed specifications are provided for various items including T-shirts, uniform shirts (short and long sleeve), polos (short and long sleeve), job shirts, hooded sweatshirts, shorts, sweatpants, pants, parkas, caps, knitted hats, boots, and belts. Specific colors and materials are listed for each item.

• Logo/Artwork: The department will provide all necessary information for embroidery, silkscreen, and patches at the time of award. The department reserves the right to request non-returnable samples for evaluation.

• Shipping: All shipping costs for the one-time delivery are included in the contract price. A tracking number must be provided.

Solicitation / RFP / RFQ

This solicitation is for the purchase of work uniforms for the Fire Department at NSA Souda Bay. The requirement includes various uniform items such as trousers, shirts, belts, and caps in different colors and sizes.

• Various uniform items including:

  • Unisex Cotton Short Sleeve Tees
  • Flying Cross FX Flex Class B Short Sleeve and Long Sleeve Uniform Shirts
  • Cornerstone Lightweight snag-proof Short Sleeve and Long Sleeve Polos
  • 5.11 Job-shirts and Fast-Tac Urban Uniform Shorts and Pants
  • Softstyle Hooded Sweatshirts
  • Under Armour tactical Academy 9" Shorts
  • Sport-Tek Open Bottom Sweatpants
  • Flexfit Cotton Twill Caps
  • Beechfield Eco-Friendly Coolmax Mesh Trucker Caps
  • Thinsulate knitted hats
  • Redback Blue Tongue Station Boots
  • Perfect fit Garrison Belts
  • 5.11 3-in-1 Parkas

• The contractor shall provide all specified clothing items as a single, complete delivery.

• Inspection and acceptance will be at the destination (NAVAL SUPPORT ACTIVITY SOUDA BAY, FPO AE 09266, UNITED STATES).

• Contract Type: Not explicitly stated, but implied to be Firm Fixed Price based on "Pricing Arrangement: Firm Fixed Price" for all items.

• Period of Performance: Delivery is expected within 90 Calendar Days from the Date of Award for all items.

• Estimated Value: Not stated in this document.

• Offer Submission: Quotes must be submitted electronically via email to the points of contact listed.

• Offer Deadline: May 7th, 2026, at 07:00 AM Eastern European Time.

• Evaluation Criteria: The Government will award to the responsible offeror whose offer is most advantageous, considering price and past performance. Technical acceptability and completeness of pricing are required. Past performance will be evaluated using available systems and databases.

• Pricing: Offerors must include unit price and total price for each clothing item, using the attached Exhibit A - Price Matrix.

• The acquisition is marked as "UNRESTRICTED".

• NAICS Code: 315210 (Cut and Sew Apparel Manufacturing) with a size standard of 1400 employees.

• This is a Request for Quotation (RFQ) for a one-time supply buy.

• The solicitation includes numerous FAR and DFARS clauses, including those related to payment via Wide Area WorkFlow (WAWF), child labor certifications, and evaluation factors.

• Attachment 01: Performance Work Statement

• Attachment 02: Exhibit A - Price Matrix-Schedule of Supplies

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price matrix and schedule of supplies for the opportunity. It details the CLINs, descriptions of items, units of issue, quantities, unit prices, and total prices. It also provides a detailed breakdown of specific items by ELIN, including color, size, and quantity.

Sheet 1: Pricing

• Lists 19 CLINs covering various apparel items (t-shirts, uniform shirts, polos, job shirts, sweatshirts, shorts, pants, parka) and accessories (caps, boots, belts).
• Includes quantities and unit/total prices (currently listed as 0.0 for all items, indicating these are placeholders or to be filled in by bidders).
• A 'Shipping and Handling' line item is included.

Sheet 2: Schedule of Supplies

• Breaks down specific items by ELIN, detailing color, size, and quantity.
• Provides columns for 'Current staff', 'Annual quantity', 'New employees', and 'N.E. issuance', which may be used for estimating or forecasting needs.

Bidders must use this document to understand the specific items and quantities required. They will need to populate the 'Unit Price' and 'Total Price' fields in the 'Pricing' sheet and potentially use the 'Schedule of Supplies' to ensure they can meet the specified sizes and colors. The 'Current staff', 'Annual quantity', 'New employees', and 'N.E. issuance' columns may inform bidders about the scale and potential future needs of the requirement.