NVARNG AASF Fuel Farm Pump and Motor Repair

Questions & Answers / Clarifications

This document provides responses to Requests for Information (RFIs) related to a potential procurement, likely concerning pumping units.

• RFI 1: Identifies the pumping unit as a Gorman-Rupp Pumps Model No. RD3A31 BAR.
• RFI 2: Provides detailed specifications for the motor, including:
  • H.P.: 40
  • VOLTS: 460
  • AMPS: 44
  • R.P.M.: 3545
  • HZ: 60
  • PH: 3
  • CLASS: H
  • NEMA NOM EFF: 92.4%
  • PF: 91%
• RFI 3: Confirms the unit is installed at a fixed refueling rack location.
• RFI 4: States the drive configuration is a coupled system.
• RFI 6: Includes additional pictures of the equipment, specifically a Veeder-Root 7889 Meter Preset and a Veeder-Root Ticket Printer.

This Q&A document provides specific make, model, and technical details for equipment, which bidders should consider when preparing proposals or assessing their ability to meet potential requirements.

Solicitation / RFP / RFQ

This solicitation, W9124X26QA004, issued by the USPFO NV ARNG, is for services related to fuel farm maintenance. Specifically, it covers motor replacement, fuel pump rebuild, and fuel farm meter repair. The acquisition is set aside for Small Business.

• Fuel pump rebuild

• Fuel farm motor replacement

• Fuel farm meter repair

• Contract Type: Not explicitly stated, but pricing arrangement is "Firm Fixed Price" for each item.

• Period of Performance: Each item has a period of performance from 01 June 2026 to 12 June 2026.

• Estimated Value: NAICS code 811310 (Commercial and Other Repair and Maintenance) has a size standard of $12,500,000.00.

• Offer Due Date: 05 May 2026, 11:30 PM Local Time.

• Evaluation Factors: Price, Conformance to Technical Requirements, and Past Performance.

• Submission Instructions: Vendors must be registered in the System for Award Management (SAM) at the time of submission. Quotes must include completed representations and certifications (FAR 52.212-3). Past performance information is not required but may be checked.

• This acquisition is set aside for Small Business.

• NAICS Code: 811310

• Size Standard: $12,500,000.00

• A site visit is offered on 16 April 2026 at 11:00 AM PST at Harry Reid Training Center, 20000 Army Aviation Drive, Reno, NV 89506. Attendance is not mandatory to submit a quotation.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, labor standards, and small business concerns.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for non-personal services to provide repairs to the Fuel Farm at the Nevada Army Aviation Support Facility.

• Replacement of the fuel farm Motor.

• Rebuilding of the Pump.

• Repair of the fuel meter.

• Mobilization of equipment and personnel to the project site.

• Provision of labor, equipment, and tools for the F-24 Motor, Pump, and Meter service.

• System check for leaks and clean-up.

• Ensuring the system is functioning properly.

• Demobilization from the site.

• Period of Performance: Base Year - 2-eight Hour work days.

• Place of Performance: The Nevada Army National Guard AASF, 20000 Army Aviation Dr., Reno, NV 89506.

• Repairs must return the fuel farm Motor, pump, and meter to full working order.

• 100% Inspection of fuel samples required daily.

• Monitoring of motor, pump, and meter operation during refueling.

• Contract Type: Firm Fixed Price Contract.

• Security: Contractor personnel must have a valid local background check and complete specific training (AT level 1, iWATCH, OPSEC).

• Key Control: Contractor must establish procedures for managing issued keys/key cards and report any loss or duplication.

• Lock Combinations: Contractor must ensure combinations are not revealed to unauthorized persons and are changed when necessary.

• Special Qualifications: Employees must possess and maintain current appropriate training and professional certification.

• Key Personnel: A contract manager and an alternate must be designated.

• Identification of Contractor Employees: Personnel must identify themselves as contractors when their status is not obvious.

• Organizational Conflict of Interest (OCI): Contractor must notify the Contracting Officer of any potential OCI and submit a mitigation plan.

• Government Furnished Items: The Government will provide access to the fuel farm area and may provide ground power access upon request. The Government will not provide additional services, equipment, or materials.

• Contractor Furnished Items: The Contractor shall furnish all supplies, equipment, services, and materials not provided by the Government, including those required for repairs and meeting PWS requirements.