Ogden Waste Services

Memorandum / Directive

This memorandum provides procedural direction for implementing Acquisition Procedures Update (APU) No. 26-01, which mandates the inclusion of a staffing plan and a monthly workforce report for all service acquisitions set aside under FAR Part 19 Small Business, with exceptions for contracts expiring within 30 days. The goal is to ensure consistent and enforceable implementation across Treasury bureaus.

• New and Existing Contracts: All new and existing solicitations and awards must include the "Monthly Workforce Report Post Award Contract Deliverable" as a recurring deliverable.

• Contract Modifications: Bureaus must complete required contract modifications within 60 days of this directive's effective date.

• Submission of Deliverables: Contractors will submit deliverables as attachments to invoices or via the Invoice Processing Platform (IPP). In rare cases, direct submission to the Contracting Officer (CO) and Contracting Officer Representative (COR) may be permitted with approval.

• Expiring Contracts: Contracts expiring within 30 days of the directive's date are exempt.

• Solicitation Requirements: For new solicitations, offerors must include an "Initial Staffing Plan" with their technical proposal. The "Monthly Workforce Report" is required post-award, submitted monthly regardless of the billing cycle.

• Initial Staffing Plan: Required with the technical proposal, detailing proposed labor mix, prime/subcontractor roles, labor hours, and cost by category for base and option periods.

• Monthly Workforce Report: A recurring deliverable, submitted monthly, including a certification by an authorized company officer affirming small business prime and similarly situated subcontractors collectively performed at least 51% of the total contract cost for personnel (15% for construction, 25% for special trade contracts).

• Data Limitations: Reports should not include unnecessary Personally Identifiable Information (PII) and must be marked "CUI//SP-PRVCY" if PII is included.

• Contract modifications must be completed within 60 days.

• Contractors must provide an initial staffing plan within 30 days of modification issuance.

• Monthly reports are due with the monthly invoice.

• Deliverables must be accurate and timely; deficiencies may result in standard remedies.

• Romeo Merenov (Romeo.Merenov@treasury.gov) is the TCSC Acquisition Services Point of Contact.

Amendment / Modification

• This amendment adds a requirement for offerors to submit a staffing plan and a monthly workforce report.

• Offerors must comply with Treasury APU 26-01.

• The Initial Staffing Plan (APU 26-01 attachment 1) must be included with the submission.

• Upon award, a Monthly Workforce Report (APU 26-01 Attachment 2) is required with the monthly invoice.

• Submission of the Monthly Workforce Report is required monthly, regardless of the award's billing cycle.

• This amendment introduces new submission requirements related to staffing plans and workforce reports.

• Offerors must now include the Initial Staffing Plan with their submission.

• Post-award, a monthly workforce report will be required.

Solicitation / RFP / RFQ

This Request for Quote (RFQ) is for the acquisition of waste removal services for the Internal Revenue Service (IRS) in Ogden, UT. The requirement is specifically set aside for small businesses.

• Collection and disposal of non-confidential solid waste (trash) from two Government-owned compactors at the main IRS building, 1160 West 1200 South, Ogden, UT 84201.

• Transportation of waste to the Weber County Transfer Station - Solid Waste Recycling facility.

• Provision of all necessary non-personal labor, supervision, management, materials, equipment, and transportation.

• Specific pick-up schedules for Main Dock (Monday, Wednesday, Friday) and Cafeteria Dock (Monday, Tuesday, Wednesday, Thursday).

• Provision of a 24-hour emergency contact number.

• Maintenance and repair of Government-furnished compactors (Marathon RJ 250SC-34 and Marathon Vert-I-Pack).

• Contractor must furnish all supplies, parts, materials, equipment, and labor.

• Contractor vehicles must be insured and registered.

• Contract Type: Not explicitly stated, but implied to be a firm-fixed-price contract based on the pricing structure.

• Period of Performance: Base Year (04/01/2026 - 03/31/2031) with four option years.

• Estimated Value: Not stated.

• Award will be made to the lowest priced/technically acceptable (LPTA) quote.

• The government intends to evaluate quotes and make award(s) without exchange with offerors, but reserves the right to conduct exchanges if necessary.

• Quotes must include a pricing worksheet.

• Responses should be sent to katie.r.marrette@irs.gov.

• Closing Date: March 17, 2026, at 12:00 pm EST.

• This requirement is reserved for small business.

• NAICS Code: 562111

• Funds are not presently available for the base year, and the obligation is contingent upon the availability of appropriated funds.

• The solicitation incorporates FAR clauses by reference, including those related to Service Contract Act wage determinations and paid sick leave.