42--OLYMPIC MAYFIELD HOUSE FIRE SPRINKLER SYSTEM

Form / Attachment / Pricing Sheet

This document, "Attachment 2 – Terms, Provisions and Clauses," is a comprehensive compilation of the contractual terms, conditions, provisions, and clauses that will govern any contract awarded under Solicitation (RFQ) No. 140P8326Q0007. It serves as a critical component for bidders to understand their rights, responsibilities, and the legal framework of the potential contract.

This attachment is structured into several parts:

• Part I – The Schedule: Outlines the Solicitation/Contract Form, Supplies or Services and Prices (including Bid Schedule), Description/Specifications/Statement of Work, Packaging and Marking, and Inspection and Acceptance.
• Part II – Contract Clauses: Details various clauses incorporated by reference or in full text, covering areas such as Suspension of Work, Commencement/Completion of Work, Contractor's Daily Logs, Contract Administration, Authorities and Delegations, Release of Claims, Contractor Performance Assessment Reporting System, and Electronic Invoicing.
• Part III – List of Documents, Exhibits, and Other Attachments: Provides a table of contents for all associated attachments, including FAQs, Wage Rate Determinations, SOW, forms for submission, test forms, maps, and photos.
• Part IV – Representations and Instructions: Includes provisions related to Representations, Certifications, and Other Statements of Offerors, such as those concerning the Federal Acquisition Supply Chain Security Act and Annual Representations and Certifications.
• Section L – Instructions, Conditions, and Notices to Offerors: Contains provisions related to System for Award Management, voluntary surveys, type of contract, construction wage rates, Buy American requirements, site visits, and instructions for submitting quotations.
• Section M - Evaluation Factors for Award: Details the criteria the Government will use to evaluate quotations, including Price, Relevant Experience, Washington Contractor State License, Technical Approach, and Past Performance.

This document is essential for bidders as it defines the legal and operational requirements of the contract. Bidders must thoroughly review this attachment to understand:

• The specific scope of work and project specifications.
• All applicable clauses, terms, and conditions.
• Requirements for submission of proposals, including forms and certifications.
• Evaluation criteria that will be used to determine award.
• Contractual obligations regarding performance, payment, insurance, safety, and reporting.

Failure to understand and comply with the terms outlined in this attachment could lead to a non-responsive offer or contractual issues post-award.

Statement of Work (SOW) / Performance Work Statement (PWS)

To design and install an automatic dry-pipe National Fire Protection Association (NFPA) Standard 13D fire protection system in the Mayfield House at Olympic National Park.

• Design and installation of a dry-pipe fire protection system for a 2,600 sq ft, two-story Type V construction building used for park staff housing.

• System must comply with NFPA 13, International Building Code, and this scope of work.

• Includes aboveground distribution piping, sprinkler heads, and a water storage tank with water supply lines if required.

• Requires careful work to avoid damage to existing materials.

• "Hot work" requires a valid National Park Service hot work permit.

• Authority Having Jurisdiction (AHJ) is the National Park Service Pacific West Region Structural Fire Management Officer.

• Work to occur between April 01, 2026, and October 31, 2026, in an unoccupied structure.

• Exposed piping to be steel, painted to match walls and ceiling.

• Contractor must verify water supply size, well pump capacity, and need for a water storage tank.

• System must include cross-connection protection for the potable water system.

• System must provide minimum coverage mandated by NFPA 13R and NFPA 101.

• Sprinkler system discharge design criteria as specified in NFPA 13.

• Water flow switch activation must trigger a local alarm within 5 minutes of water flow.

• Alarm panel must be capable of transmitting signals to an approved central/remote station.

• All work to be performed in a professional manner in accordance with NFPA and NPS standards.

• Hydrostatic testing of all piping at system working pressure.

• Backflow prevention assembly to be forward flow tested.

• Location: 14 Viewpoint Lane, Amanda Park, WA 98520 on Lake Quinault.

• Work Period: April 01, 2026, to October 31, 2026.

• A site visit is REQUIRED and scheduled for February 17, 2026, from 11 am to 3 pm PT. Scheduling is required by February 13, 2026.

• Contractor qualifications: certified by manufacturer, minimum five years experience, successful installation of similar systems, and licensed by the state.

• Design personnel must be a Fire Protection Engineer or NICET Level 3 Technician.

• Installation supervision requires qualified and experienced personnel.

• Submittals include shop drawings, product data, hydraulic calculations, record documents, and operations/maintenance data.

• Contractor must provide spare sprinkler heads and a metal cabinet for storage.

• Safety requirements include first aid, PPE, hazardous materials handling, and a Site-Specific Safety Plan.

• Excavation, filling, backfilling, compaction, and grading are included.

• Materials must meet specified standards (e.g., ASTM, WSDOT).

• Final cleanup and patching/painting to match existing conditions.

Form / Attachment / Pricing Sheet

This document provides floor plans for the Mayfield House, intended as a reference for the sprinkler installation project.

• First Floor Plan: Includes Living Room, Stairs, Master Bath, Master Bedroom, Bath, Kitchen, and Laundry areas.
• Second Floor Plan: Includes Bedroom, Stairs, Great Room, and Bathroom, along with multiple closets.
• Both plans are explicitly marked "NOT TO SCALE FOR REFERENCE ONLY".
• A scale of "1/8" = 1'" is indicated on both pages.

These floor plans are crucial for bidders to understand the layout and spatial considerations of the Mayfield House. They will inform the planning, design, and installation of the sprinkler system, helping bidders to accurately estimate labor, materials, and potential challenges associated with the project's scope.

Solicitation / RFP / RFQ

This solicitation is for the installation of a new sprinkler system at the Mayfield House, located at 14 Viewpoint Lane, Amanda Park, WA 98520 on Lake Quinault, within Olympic National Park. The work is to be performed in accordance with an attached Statement of Work (SOW).

• Installation of a new sprinkler system at the Mayfield House.

• Adherence to the attached Statement of Work (SOW).

• The contract type is not explicitly stated, but it is a "SEALED BID (IFB)" solicitation.

• Performance begins within 30 calendar days after notice to proceed.

• Completion is required within 120 calendar days after notice to proceed.

• Performance and Payment Bonds are required, with a 10-day timeframe after award.

• Offers must be valid for at least 60 calendar days after the due date.

• Offers are due by 12:00 PM (hour) local time on 03/04/2026.

• Sealed offers must be submitted to the address in Item 8.

• Sealed envelopes must be marked with the offeror's name and address, solicitation number, and due date/time.

• Offers will be publicly opened at the due date and time.

• Not specified in the provided pages.

• The period of performance is from 04/01/2026 to 10/31/2026.

• The solicitation number is 140P8326Q0007.

Form / Attachment / Pricing Sheet

This document is Attachment 3 to solicitation 140P8326Q0007, titled "OLYM Mayfield House Sprinkler Install." It provides the prevailing wage determination for various construction trades in Grays Harbor County, Washington, for building construction projects. This information is crucial for bidders to understand labor costs associated with the project.

• General Decision Number: WA20260027
• State: Washington
• County: Grays Harbor County
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories).
• Classifications and Rates: Lists specific trades (e.g., Asbestos Worker, Bricklayer, Carpenter, Electrician, Ironworker, Laborer, Painter, Pipefitter, Sprinkler Fitter, etc.) with their corresponding hourly wage rates and fringe benefits.
• Power Equipment Operators: Detailed classifications and rates for various heavy equipment operators.
• Zone Differential: Explains additional rates for projects based on distance from specific cities.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors).

Bidders must use these prevailing wage rates to accurately estimate labor costs when preparing their proposals. Failure to comply with these wage requirements can lead to bid disqualification or contract non-compliance. The document also outlines the process for wage determination appeals and provides contact information for the Department of Labor.

Questions & Answers / Clarifications

This document, "Frequently Asked Questions (FAQ)" (Attachment 1), reiterates and emphasizes information from the main Request for Quote (RFQ) package for the convenience of prospective offerors. It references other attachments for detailed requirements.

• Procurement Type: Solicited as a 100% Small Business Set-Aside.
• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19 million average annual gross receipts.
• Estimated Value: Between $25,000 and $100,000.
• Contract Type: Single firm-fixed-price construction contract.
• Mandatory Site Visit: Scheduled for Tuesday, February 17, 2026, from 11 am to 3 pm PT at 14 Viewpoint Lane, Amanda Park, WA 98520. RSVP required via email to keith_robinson@nps.gov by Friday, February 13, 2026, 5 pm PT. Phone calls are not accepted.
• Period of Performance (POP): Anticipated from 4/1/2026 to 10/31/2026. Award is anticipated mid-to-late March 2026. Work commencement is within 30 days of notice to proceed, with completion required no later than 120 days after commencement.
• Bonds and Insurance: Bid bond and Performance bond are NOT REQUIRED. Alternative Payment Protections and Liability Insurance (DIAR clause 1452.228-70) ARE REQUIRED.
• SAM Registration: Active registration in the System for Award Management (SAM.gov) is required for eligibility. No fee is associated with registration.
• Proposal Submission: Quotes must be submitted via email to michael_abner@nps.gov. Hard copies are not accepted.
• Quote Due Date: Unless extended by amendment, the due date is specified in Item 13 of the Standard Form 1442.
• Questions Due Date: Questions must be submitted via email to michael_abner@nps.gov no later than Wednesday, February 25, 2026, at NOON PT.

This FAQ document clarifies key aspects of the solicitation, including participation requirements, contract details, and submission procedures. Amendments will be posted on SAM.gov to communicate any changes or answers to questions.

Form / Attachment / Pricing Sheet

This document contains several forms and sections that bidders must complete and return with their quote. It includes a Price Schedule, sections for Relevant Experience, and a Technical Approach template. It also contains a representation regarding telecommunications and video surveillance services or equipment.

• Price Schedule: Requires bidders to provide a lump sum price for the installation of a sprinkler system at Mayfield House. Bidders must fill in the total price, business name, address, SAM UEI, phone number, and submission details.
• Relevant Experience: Bidders must list 3-5 similar construction projects performed in the past five years. For each project, details such as project name, location, contract number, agency/owner, owner contact information, project value, dates of construction, scope of work, and performance remarks are required. This information will be used to evaluate past performance.
• Technical Approach: Bidders must provide a brief work plan demonstrating their understanding of the requirements and their capabilities. This should include details like the number of workers, tentative work schedule, and equipment to be used. A restatement of SOW requirements is not acceptable.
• K.252.204-24 Representation: Bidders must represent whether they will provide or use covered telecommunications equipment or services, or if they use such equipment/services. Specific disclosures are required if the representation is affirmative.

Completing and submitting these forms accurately is crucial for quote eligibility and evaluation. The Price Schedule directly impacts the award decision. The Relevant Experience and Technical Approach sections are key components of the evaluation criteria. The telecommunications representation is a mandatory compliance requirement.

Form / Attachment / Pricing Sheet

This document is the Contractor's Material and Test Certificate for Underground Piping (Form AS-4). It is used to document the inspection and testing of underground piping systems upon completion of work.

• Procedure: Outlines the process for inspection and testing, requiring contractor and Contracting Officer signatures. It clarifies that the Contracting Officer's signature does not waive claims for faulty work.
• Plans: Requires confirmation that installation conforms to accepted plans and that equipment used is approved.
• Instructions: Verifies that personnel in charge of fire equipment have been instructed on control valves and maintenance, and that appropriate instruction copies have been left on premises.
• Underground Pipes and Joints: Details requirements for pipe and fittings conforming to standards, and proper clamping, strapping, or blocking of joints.
• Test Description: Specifies procedures and standards for Flushing (including flow rates based on pipe diameter), Hydrostatic testing (pressure and duration), and Leakage testing (allowable leakage rates for various components).
• Testing Data: Sections to record results for Flushing, Hydrostatic, and Leakage tests.
• Hydrants & Control Valves: Fields to confirm hydrant installation, operation, control valve status, and interchangeability of fire department connections.
• Signatures: Requires signatures from the Sprinkler Contractor and the Regional Structural Fire Management Officer (or designee), along with business details.

Bidders must understand this form as it dictates the acceptance criteria and testing procedures for underground piping. It specifies the required tests (flushing, hydrostatic, leakage), the standards to be met, and the documentation required for acceptance. Contractors will need to be prepared to perform these tests and complete this certificate as part of their contractual obligations.

Form / Attachment / Pricing Sheet

This document is the Contractor’s Material and Test Certificate for Aboveground Piping (Form AS-5). It is used to document the inspection, testing, and acceptance of aboveground piping systems upon completion of work.

• Procedure: Outlines the process for inspection and testing by contractor representatives and witnessed by the Contracting Officer or designee.
• Acceptance: Includes fields for Contracting Officer acceptance, confirmation of conformance to plans, and equipment approval.
• Instructions: Verifies that personnel have been instructed on equipment location, care, and maintenance, and that relevant documentation has been left on premises.
• System Details: Sections for recording information on sprinklers, pipe fittings, alarm valves, dry pipe systems, backflow prevention devices, deluge and pre-action valves.
• Test Results: Fields to record results of hydrostatic and pneumatic tests, including pressures, durations, and leakage.
• Welding Certification: Certifications related to welding procedures, welder qualifications, and quality control for retrieved cutouts.
• Signatures: Requires signatures from the Sprinkler Contractor and the Regional Structural Fire Management Officer (or designee).

Bidders must understand this form as it dictates the required testing and certification procedures for aboveground piping. It outlines the specific data points and tests that need to be performed and documented to demonstrate compliance with contract requirements. Completion and acceptance of this form are likely a prerequisite for final payment or project acceptance.

Form / Attachment / Pricing Sheet

This document is a standardized form (BF-1) for recording the testing and maintenance of Backflow Prevention Assemblies. Bidders may be required to use this form to document compliance with backflow prevention requirements as part of their proposal or contract performance.

• General Information: Includes fields for the assembly's address, installation date, manufacturer, model, serial number, size, and type (RP, RP Detector, DC Detector, PVB).
• Tests and Repairs Information: Details the results of initial and final tests, including pressure readings for check valves and relief valves. It also provides space to list any repairs or corrections made.
• Approvals: Sections for the technician's name, company, contact information, certificate number, gauge number, signature, and date, as well as approval by a Regional Structural Fire Management Officer.

Bidders should review this form to understand the specific requirements for documenting backflow prevention assembly testing and maintenance. This may be a required submission as part of the technical proposal or a deliverable under the resulting contract. Familiarity with this form will help in accurately preparing proposals and fulfilling contractual obligations related to facility maintenance and safety.

Form / Attachment / Pricing Sheet

This document, "Attachment 9 OLYM Mayfield House Sprinkler Install," provides a map and site overview for the project location. It is intended to help bidders visualize and understand the physical site where the sprinkler installation will take place.

• Project Location Map: A map showing the general area of Mayfield House, including its proximity to Olympic National Park and major roadways. It also provides the specific address: 14 Viewpoint Lane, Amanda Park, WA 98520, and GPS coordinates (47.479730, -123.896477).
• Site Overview Image: An aerial view of the specific site, labeling key structures such as the "House," "Garage," and "Pump House." It also indicates "Viewpoint Ln" as the access road.

This attachment is crucial for bidders to understand the geographical context and the immediate surroundings of the work site. It aids in site assessment, logistical planning, and understanding the physical layout relevant to the sprinkler installation project.

Form / Attachment / Pricing Sheet

This document provides photographic evidence of the existing conditions at the Mayfield House property, related to the "OLYM Mayfield House Sprinkler Install" opportunity. It serves as a visual reference for potential bidders to understand the site and structures involved.

• Pump House: Exterior view (East elevation) and interior views showing equipment (water tanks, filtration system) and usable space (8'x8').
• Garage: Exterior view (West elevation) and interior view (empty).
• Home: Exterior views (South and North elevations) and interior views of the living room, kitchen, laundry room, 1st-floor bedroom, master bedroom, stairwell, great room, and upstairs bedroom.
• Crawl Space: View of the crawl space showing a 3/4" Type M Copper water supply stub-up in the SW corner.
• Yard: Image of a 6' gate opening into the backyard.

These photos are crucial for bidders to assess the scope of work for the sprinkler installation project. They provide a visual understanding of the existing structures, their condition, and the surrounding environment, which will inform project planning, resource allocation, and proposal development.