Combined Solicitation Omaha National Cemetery Trash Services

Amendment / Modification

This amendment addresses questions and provides clarifications regarding solicitation 36C78626Q50089.

Key clarifications include:

• The Statement of Work (SOW) has been adjusted to specify that only one 20-yard open-top container is required, and a lid is not needed.

• This is a new requirement, and there is no incumbent contractor.

• The anticipated start date for the period of performance is April 3, 2026.

• The service involves one 20-yard container, with an average of 2.5 tons per month or 30 tons per year, and pickups occurring once per month.

• Statement of Work (SOW)

• No changes to proposal deadlines or submission requirements were indicated, beyond the clarification of the scope of work.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial services to provide trash services for the Omaha National Cemetery. It constitutes the only solicitation, and no written solicitation will be issued. The government anticipates awarding an Indefinite Delivery Indefinite Quantity (IDIQ) contract.

• The core requirement is trash services for the Omaha National Cemetery.

• Specific operational standards are detailed in Attachment B.

• The Statement of Work (Attachment A) provides a detailed description of the requirement.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ)

• Period of Performance: One (1) base year and four (4) one-year option periods, if exercised.

• Contract Minimum Value: $1,000

• Contract Maximum Aggregate Value: $35,000

• Task orders will not exceed twelve (12) months.

• Questions Due: March 23, 2026, 4:00 PM EST (email to April.Graves@va.gov)

• Quotes Due: March 27, 2026, 4:00 PM EST (email to April.Graves@va.gov)

• Evaluation: Lowest Price Technically Acceptable (LPTA) basis.

• Evaluation Factors:

  • Factor 1: Price (Lowest Price)
  • Factor 2: Technical Acceptability (Pass/Fail)
  • Factor 3: Past Performance (Acceptable/Not Acceptable)

• Submission Format: Quotes must be submitted via email in four (4) separate documents (Administrative, Technical Proposal, Past Performance, Pricing).

• Set Aside Type: Unrestricted

• NAICS Code: 562111 (Solid Waste Collection), with a business size standard of $47 million.

• A - Statement of Work

• B - Cemetery Operational Standards

• C - Dignity Clause

• D – SCA Wage Determination 2015-5005

• E - Past Performance Questionnaire

• F - Pricing Schedule (Excel)

Amendment / Modification

This amendment addresses additional solicitation questions and clarifies requirements for solicitation 36C78626Q50089.

Key clarifications include:

• The SOW has been adjusted to specify that only a 20-yard open-top container is required. A lid is not needed.

• This is a new requirement, and there is no incumbent contractor.

• The anticipated start date for the period of performance is April 3, 2026.

• Only one 20-yard container is required (not multiple recycling and refuse containers).

• Pickups will occur once per month.

• Solicitation requirements (specifically regarding container type and quantity).

• Period of Performance (start date clarified).

• Bidders should update their proposals to reflect the clarified requirements, particularly the single 20-yard open-top container and the absence of a lid. The anticipated start date is also confirmed.

Statement of Work (SOW) / Performance Work Statement (PWS)

To obtain the services of a qualified and experienced Contractor to perform refuse and recycling collection, transportation, and disposal of solid waste, as well as the proper handling and recycling of designated recyclable materials for Omaha National Cemetery (ONC).

• Collection, transportation, and disposal of solid waste.

• Proper handling and recycling of designated recyclable materials.

• Provision, delivery, maintenance, and removal of refuse and recycling containers (e.g., 20-yard general waste, headstones, and construction materials containers).

• Disposal of waste on a per-ton basis.

• On-call container delivery and pickup within 3 business days of notification.

• Services must be performed in a safe, timely, environmentally responsible, and compliant manner.

• Adherence to all applicable federal, state, and local regulations.

• Containers must be kept in proper repair, clean, washable, and free of holes, vermin, or foreign matter. They must not emit unpleasant odors.

• Containers must be painted a single uniform color distinguishing waste from recycling.

• Graffiti containing profanity or offensive material is unacceptable.

• All spills must be reported promptly.

• Quality Assurance surveillance will be conducted by the Government.

• The contract is for an indefinite-quantity, indefinite-delivery period.

• Services are to be performed at Omaha National Cemetery, 14250 Schram Road, Omaha, NE 68138.

• Work will be performed during ONC hours of operation (0800-1630 hrs, Monday-Friday), with specific service hours from 0830-1600 hrs.

• Contractor must observe Federal Government Holidays and coordinate service schedules accordingly.

• Contractor must provide management, labor, equipment, tools, supplies, vehicles, transportation, and necessary licenses/permits.

• Contractor personnel must communicate effectively in English, be fully trained, and possess required safety certifications (e.g., OSHA).

• Drivers must possess a valid Commercial Driver's License (CDL) with appropriate endorsements.

• Contractor personnel must wear distinctive, clearly identifiable uniforms.

• Contractor vehicles must be in good repair, clean, and properly marked.

• Contractor must obtain and maintain all applicable licenses, permits, and certifications.

• Contractor must submit monthly itemized invoices via the Tungsten e-Invoice Network.

• Contractor must have a minimum of one (1) year of prior experience in recycling and waste management services.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure services for refuse and recycling collection, transportation, and disposal for Omaha National Cemetery (ONC).

• Collection, transportation, and disposal of solid waste.

• Proper handling and recycling of designated recyclable materials.

• Services to be performed safely, timely, environmentally responsibly, and in compliance with federal, state, and local regulations.

• Contractor shall provide, deliver, maintain, and remove refuse and recycling containers as requested.

• On-call services for general waste, headstones, and construction materials containers (20-yard capacity).

• Disposal fee per ton for general waste, headstones, and construction materials.

• Containers must be kept in proper repair, painted uniformly, and free of graffiti, vermin, or foreign matter.

• Containers must not emit unpleasant odors.

• On-call container delivery and pickup within 3 business days of notification.

• Substitute containers must be provided within 1 business day for critical areas.

• Hazardous waste spills must be cleaned up immediately, properly disposed of, and reported.

• All operations must comply with environmental protection regulations.

• Location: Omaha National Cemetery, 14250 Schram Road, Omaha, NE 68138.

• Work hours: 0830-1600 hrs (8:30 a.m. - 4:00 p.m.) Monday through Friday.

• Services will not be performed on Federal Government holidays, with arrangements for pickup on preceding or following business days.

• Contractor must have a minimum of one (1) year of prior experience in recycling and waste management services.

• Personnel must communicate effectively in English, be fully trained, and possess required licenses (e.g., CDL).

• Contractor personnel must wear identifiable uniforms.

• Contractor vehicles must be in good repair, clean, and clearly marked with the company name.

• Vehicles used for waste transport must be covered to prevent spillage.

• Contractor is responsible for any damage caused by its operations and for immediate cleanup of spills.

• Contractor must obtain all necessary licenses, permits, and certifications.

• Invoices to be submitted monthly via Tungsten e-Invoice Network (payment terms: net 30).

Form / Attachment / Pricing Sheet

This document is Attachment B: Past Performance Questionnaire. It is designed to collect information about a contractor's previous relevant experience for evaluation purposes.

• Instructions: Contractors must list at least three (3) previous federal, state, local government, or private contracts comparable in size, complexity, and scope to the contract being evaluated. Contracts must be completed or current within the last five (5) years. National Cemetery Administration (NCA) contracts should be listed first, followed by non-NCA contracts.
• Questionnaire Fields:
  • Contract Number
  • Contractor (Name, Address, Zip Code)
  • Telephone Number
  • Email Address
  • Type of Contract
  • Contract Dollar Value
  • Date of Award (or status if not completed)
  • Type/Extent of Subcontracting
  • Percentage of Work completed by the Contractor
  • Description of Supply/Services provided, location & relevancy of work
  • Address, Telephone Number & Email of the Contact Person and Position

Bidders must complete this form to provide details on their past performance, which will be used by the government to evaluate their experience and capability for the opportunity. This directly impacts the evaluation of proposals.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing information for the opportunity. It is provided in the requested format for potential contractors to submit their best and final pricing. Bidders are responsible for ensuring the accuracy of their pricing submissions.

• The spreadsheet contains line items for "20 Yard Roll-Off Dumpster Monthly service" and "Billing For Tonnage of 20yd".
• Pricing is broken down by Base Year and Option Years 1 through 4.
• Each sheet (BASE, OY1, OY2, OY3, OY4) details estimated quantities, units, unit prices, and extended prices for these services.
• All listed unit prices and extended prices are currently $0.0.

Bidders must use this template to provide their pricing. It is crucial to accurately fill in the unit prices for each service and year, as the government requires pricing in this Excel format. The aggregated total for the Base Year through Option Year 4 will be a key component of the bid.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically trash services for the Omaha National Cemetery. The government intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) contract with a base year and four one-year option periods. This announcement serves as the only solicitation; no separate written solicitation will be issued.

• The core requirement is trash collection services as detailed in the Statement of Work (Attachment A).

• The contract includes specific operational standards (Attachment B) and a Dignity Clause (Attachment C).

• Pricing must be all-inclusive of supervision, labor, equipment, materials, and supplies, and will be FOB Destination.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ)

• Period of Performance: One (1) base year with four (4) one-year options, if exercised.

• Estimated Value: The minimum guaranteed amount for the life of the contract is $1,000. The maximum aggregate value, including all options, is $35,000.

• Task orders will not exceed twelve (12) months.

• Questions Due: March 23, 2026, 4:00 PM EST. Submit via email to April.Graves@va.gov.

• Quotes Due: March 27, 2026, 4:00 PM EST. Submit via email to April.Graves@va.gov.

• Evaluation: Quotes will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis, considering Price, Technical Qualifications, and Past Performance.

• Submission Format: Quotes must be submitted in four separate documents: Volume A (Administrative), Volume B (Technical Proposal), Volume C (Past Performance), and Volume D (Pricing).

• NAICS Code: 562111 (Solid Waste Collection) with a business size standard of $47 million.

• Set Aside Type: Unrestricted.

• Registration: Offerors must be registered in the System for Award Management (SAM) and complete online representations and certifications.

• Attachments include: Statement of Work, Cemetery Operational Standards, Dignity Clause, SCA Wage Determination, Past Performance Questionnaire, and Pricing Schedule (Excel).

• No pre-bid site visits are scheduled; offerors may tour the cemetery during operating hours at their own leisure.

• Failure to follow submission guidelines or include required documentation may result in a non-responsive quote.

Other / Unclassified

This document is NCA Directive 3000, titled "Operational Standards and Measures for VA National Cemeteries." It establishes and updates policies and procedures for operational standards and performance measures across all VA national cemeteries. The directive incorporates the current organizational structure, revises roles and responsibilities, and references numerous related publications and standard operating procedures.

This directive is relevant to potential bidders as it outlines the operational standards and performance measures that VA national cemeteries are expected to adhere to. While not a solicitation, it provides insight into the operational requirements and compliance expectations that may influence future solicitations for services related to cemetery operations, maintenance, and management. It also details the responsibilities of various NCA offices in establishing, evaluating, and updating these standards, including the "NCA Operational Standards and Measures Guidebook" which is accessible internally.

• Purpose: To update policy and procedures for operational standards and measures for VA national cemeteries.
• Changes: Updates references, incorporates current organizational structure, and revises roles and responsibilities.
• Authority: Codified in Section 2404 of Title 38, United States Code.
• Scope: Applies to all VA national cemeteries and VA grant-funded Veterans cemeteries.
• Guidebook: NCA's Operational Standards and Measures are published in the "NCA Operational Standards and Measures Guidebook," accessible on the NCA intranet.
• Supersedes: This version supersedes the previous version dated January 4, 2010.
• Recertification: Scheduled for on or before September 19, 2029.

Form / Attachment / Pricing Sheet

This document, titled "DIGNITY CLAUSE," outlines specific requirements for handling headstones and markers in National Cemeteries. It emphasizes the need for contractor personnel to act with special care, reverence, dignity, and respect when working at these sites.

• Handling of Markers and Headstones: Contractors must be aware of the remains buried in the grounds and treat them with utmost care.
• Prohibited Actions: Contractors cannot walk, stand, lean, sit, or drive over headstones or markers. Tools, equipment, or other items must not be placed or leaned on headstones or markers.
• Damage Prevention: Extreme care must be taken to avoid scratching or damaging markers.
• Responsibility for Damage: The contractor is responsible for replacing damaged headstones and markers, as well as restoring any damaged turf.
• Exposure/Damage to Remains: If any activity results in the exposure or damage to remains or burial containers, the contractor must immediately contact the COR, Director/Assistant Director, or Contracting Officer (CO).
• Guidance: Any doubts regarding proper procedures should be brought to the attention of the COR, Director/Assistant Director, or CO. The contractor is required to discuss this guidance with employees and subcontractors.

This clause is critical for any bidder whose work may involve or be in proximity to national cemetery grounds. It highlights specific operational constraints and responsibilities related to the preservation and respect of gravesites, which could impact project planning, execution, and cost.

Wage Determination

This document, Wage Determination No. 2015-5005, Revision No. 27, establishes the minimum wage rates and fringe benefits required for various occupations performing contract work in Iowa (Counties of Harrison, Mills, Pottawattamie) and Nebraska (Counties of Cass, Douglas, Sarpy, Saunders, Washington).

• Occupational Wage Rates: The document lists numerous job titles with corresponding minimum hourly wage rates. This is crucial for contractors to understand labor costs associated with the opportunity.
• Fringe Benefits: All listed occupations are entitled to specific fringe benefits, detailed on page 10, including Health & Welfare ($5.55/hour or $5.09/hour under EO 13706) and paid sick leave.
• Vacation and Holidays: Contractors must provide paid vacation (ranging from 2 to 5 weeks based on service length) and a minimum of eleven paid holidays per year.
• Executive Orders: The document references Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments), which may impact contract requirements.
• Conformance Process: It outlines the process for classifying and determining wage rates for occupations not explicitly listed in the determination, requiring a Standard Form 1444 (SF-1444).
• Exemptions: Specific notes address exemptions for certain computer employees and details regarding night pay and Sunday premiums for air traffic controllers and weather observers.

Sources Sought Announcement

This is a Sources Sought Announcement for market research purposes to identify potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) capable of providing recurring trash pick-up services for the Omaha National Cemetery. This is not a solicitation, and the government is not obligated to award a contract.

• Furnish one (1) 20-yard roll-off container for general waste, building materials, landscape materials, and damaged marble headstones.

• Hazardous waste removal is NOT included.

• Monthly recurring trash pick-up service for the container.

• Deadline: January 27, 2026, by 4:00 PM EST.

• Submission Method: Email to April.Graves@va.gov with the subject line: "36C78626Q50089 Omaha National Cemetery".

• Required Information:

  • Company name, address, point of contact, phone, fax, email.
  • DUNS number / UIE number.
  • Business type (e.g., SDVOSB, VOSB).
  • Capability statement addressing qualifications, years of experience, and ability to perform.
  • Relevant FSS, NAC, GSA Contract vehicles, and if items are available on schedule/contract.
  • Feedback or suggestions on salient characteristics (or N/A).
  • Available options to meet needs.
  • Questions about the statement of work.
  • Sample pricing of each deliverable (if available).

• NAICS Code: 562111 – Solid Waste Collection.

• Location: Omaha National Cemetery, 14250 Schram Road, Omaha NE 68138.

• Interested in identifying Service-Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses.

• Responses should include documentation of technical expertise in sufficient detail for the Government to determine capability.