Packing, Containerization and Local Drayage Services

Sources Sought Synopsis

This notice is for informational and planning purposes only to gauge interest from potential small business contractors for the Recompete DPM Local Moves Contract at Fort Benning, Georgia. The U.S. Government is seeking information to determine if a set-aside acquisition is possible, specifically for Service-Disabled Veteran-Owned (SDVOSB), Women-Owned Small Business (WOSB), or 8a small businesses. This is not a solicitation, and no contract will be awarded from this notice.

• NAICS Code: 484210 - Used Household and Office Goods Moving
• Size Standard: $34,000,000
• Submission Deadline: 1100 EST, Thursday, April 16, 2026
• Submission Method: Electronic submission via email to Valerie Peek (valerie.a.peek.civ@army.mil) and Jackie Peacock (jackie.d.peacock.civ@army.mil) in Microsoft Word or PDF format.
• Contact: Valerie Peek or Jackie Peacock.

Respondents are requested to provide:

• Firm name, point of contact, UEI number, CAGE code, and small business status (including certifications like SDVOSB, WOSB, 8a).

• Interest in competing as a prime contractor and any subcontracting/teaming plans.

• Percentage of work to be performed by the prime and subcontractors.

• Types/certifications of proposed subcontractors.

• Detailed information on previous experience (size, scope, complexity, timeframe, government/commercial, certifications) for similar requirements.

• Recommendations for structuring contract requirements to facilitate small business competition.

• Suggestions for improving the approach/specifications/draft PWS/PRS.

• Identification of any factors unnecessarily restricting competition, with rationale.

• Telephone inquiries will not be accepted.

• No feedback or evaluations will be provided.

• Submissions will not be returned.

• Not responding does not preclude future participation.

• Potential offerors are responsible for monitoring the Government-wide Point of Entry for future solicitations.

Form / Attachment / Pricing Sheet

This document, Attachment A-G7, outlines the procedures for the Direct Procurement Method (DPM) Electronic Bill Payment (EBP) using the Third Party Payment System (TPPS). It details the process for DPM contractors to submit invoices electronically for services rendered, aiming to improve payment visibility and reduce paper documentation.

• Introduction: Describes the DPM EBP and TPPS, emphasizing contractor self-invoicing and the automated creation of government orders upon invoice submission.
• Scope: Applies to all Services' and Coast Guard's Personal Property Shipping Offices (PPSOs) and participating commercial contractors with active contracts listing TPPS as the payer.
• Electronic Payment Process: Details the monthly invoicing cycle, the generation of summary invoices, PPSO certification, and the process for handling "Approval Required" and "Hold" statuses for invoices. It also notes that the prompt payment interest clock begins with the Notice of Service Completion (NOSC).
• Process Steps: Outlines key steps including establishing accounting data, contractor invoice creation (via EDI 859 or TPPS user interface), PPSO approval, and the generation of monthly summary invoices.
• Payment Flow: Illustrates the process from shipment award to DPM contractor payment via TPPS and DFAS.
• DPM Contract Inclusions: Specifies the inclusion of DFAR Clause 48 CFR 252.232-7003 and details for SF 1449 Block 18a regarding payment by the Third Party Payment System.
• Financial Payment Centers: Provides a table listing DFAS financial payment centers for various services (Army, Air Force, Navy, Marine Corps, Coast Guard).

This document is crucial for DPM contractors as it defines the mandatory electronic payment process through TPPS. Bidders must understand the invoicing procedures, required documentation (e.g., weight tickets, NOSC), approval timelines, and payment cycles to ensure timely reimbursement. Familiarity with this process is essential for participating in opportunities requiring DPM services paid via TPPS.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for packing, containerization, and local drayage of Direct Procurement Method (DPM) personal property shipments for Department of Defense (DoD) personnel.

• The contractor will provide all personnel, equipment, facilities, supplies, services, and materials (except Government-Owned Containers) for preparing personal property for shipment, drayage, and/or storage.

• Services include packing, containerization, stenciling, weighing, drayage, and decontainerization of inbound shipments.

• Specific tasks include premove surveys, weighing (using certified scales or constructive weight), preparation, packing, loading, containerization, tagging, inventorying, appliance servicing/unservicing, and marking of containers.

• The contractor must also handle inbound shipments, including delivery, unloading, and unpacking.

• No more than 3% of total shipments incorrectly packed/loaded/containerized per month.

• No more than 5% of total shipments with validated customer complaints for untimely pickup/delivery per month.

• 98% on-time return of completed, accurate, legible documentation to PPSO per month.

• 96% on-time pickup of documentation from PPSO per month.

• 98% error-free invoice submission rate per month.

• Less than 3 violations per quarter for inadequate facilities or unserviceable equipment.

• No more than 2% of total Government-Owned Containers (GOCs) improperly protected per quarter.

• The contract period begins January 1 and ends December 31, inclusive, of each year.

• Work is performed within the contractor's facility and at customer residences or designated locations.

• Adherence to specific timeframes for pickup, delivery, and containerization.

• Use of specific forms and documentation (e.g., DD Form 1299, PPGBL/BL, TCMD).

• Compliance with material standards (e.g., Wood Packaging Materials - WPM).

• Maintenance of adequate facilities and serviceable equipment.

• Provision of cargo insurance and adherence to specific insurance coverage requirements.

• Proper identification and marking of all containers and shipments.

• Submission of various reports, including weekly reports, GOC reports, and on-hand reports.

Amendment / Modification

This amendment modifies Solicitation W911SF26QA003, dated 23 Feb 2026.

• Payment Method: Changed from 'Contractor' to 'Government'.

• Response Due Time: Extended from 10:00 AM to 11:00 AM.

• Response Due Date: Extended from 26 Feb 2026 to 03 Mar 2026.

• Item 11 (Solicitation Amendments)

• Item 14 (Description of Amendment/Modification)

Proposal deadlines and response times have been extended. Bidders should note the new Response Due Date of 03 Mar 2026 and the new Response Due Time of 11:00 AM.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" issued by the U.S. Department of Labor, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act in specific geographic areas. Bidders must use this document to understand the labor costs associated with the opportunity.

• Area: Alabama County of Russell, and Georgia Counties of Chattahoochee, Harris, Marion, Muscogee.
• Occupations: Lists numerous job titles with corresponding minimum hourly wage rates and footnotes.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific health and welfare rates are provided, including those related to Executive Orders 13706 and 13658.
• Executive Orders: Details requirements for paid sick leave (EO 13706) and minimum wage rates (EO 13658).
• Vacation and Holidays: Outlines standard paid vacation and holiday provisions.
• Conformance Process: Explains the procedure for classifying and determining wage rates for occupations not explicitly listed.

This document is critical for bidders to accurately estimate labor costs for their proposals. It establishes the minimum wages and benefits that must be paid to employees performing work under the contract. Failure to comply with these wage determinations can lead to contract violations. Bidders must ensure their proposed labor rates meet or exceed these requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for the contractor to provide services for the packing, containerization, and local drayage of Department of Defense (DoD) personnel's personal property shipments through the Direct Procurement Method (DPM).

• Furnish all personnel, equipment, facilities, supplies, and materials (except Government-furnished items) for preparing personal property for shipment, drayage, and/or storage.

• Includes tasks such as pre-move surveys, weighing, preparation, packing, loading, containerization, tagging, inventorying, appliance servicing, container management, marking, drayage, and unpacking.

• Contractor is responsible for all work in accomplishing containerization, including stenciling and cooperage.

• Services are to be performed in accordance with commercial standards and best business practices if specific requirements are not provided.

• Weighing: Scales must be certified by a state inspector. Weight tickets must be submitted in duplicate. Constructive weight may be used if scales are impractical, with prior written approval.

• Time Requirements: Services generally to be performed between 0800 and 1700 hours, with completion by 2100 hours unless otherwise approved. Specific timeframes for containerization, pickup, and delivery are detailed.

• Documentation: Accurate and legible documentation, including inventories and packing lists, must be provided within specified timeframes.

• Quality Control: A quality control program must be established, and monthly metrics measuring Service Delivery Performance Thresholds must be provided.

• Service Delivery Summary: Performance standards include: no more than 3% of shipments incorrectly packed/loaded/containerized; no more than 5% customer complaints for untimely pickup/delivery; 98% on-time return of documentation; 98% error-free invoice submission; less than 3 violations per quarter for inadequate facilities/equipment; and no more than 2% of GOCs improperly protected.

• Contract period: January 1st to December 31st, inclusive.

• Services are to be performed within the defined areas of performance, including the contractor's facility.

• Materials: Must use new or sound condition materials. All previous markings must be obliterated. Specific materials are required for different types of items (e.g., mattresses, clothing).

• Containers: Government-Owned Containers (GOCs) are to be used when available. Contractor-furnished containers must meet specific standards (e.g., ASTM, WPM compliance).

• Security Seals: Exterior containers must be sealed with accountable seals.

• Insurance: Contractor must provide Workmen's Compensation, Comprehensive General Liability, Automobile Liability, and Cargo Insurance.

• Subcontracting: Not permitted without prior written approval of the contracting officer.

• Claims: Full Replacement Value (FRV) is provided for lost or damaged items.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for "DPM Local Moves Recompete," a service contract for the transportation and handling of Household Goods (HHG) and Unaccompanied Baggage. The services encompass outbound and inbound moves, including packing, loading, drayage, transportation, unloading, unpacking, and placement of items.

• Schedule I - Outbound Services: Covers various outbound HHG services, including complete service, overflow articles, oversized articles, and unaccompanied baggage. Specific services include premove surveys, disassembly of furniture, packing, inventorying, tagging, wrapping, padding, bracing, containerization, weighing, marking, strapping, and drayage.

• Schedule II - Inbound Services: Covers inbound HHG services, including complete service, contractor facility services, expensive and valuable items, storage, containers, remarking, coopering, assembly/disassembly, drayage beyond contract area, attempted pickup/delivery, and reweighing.

• Schedule III - Intra-City/Area Moves: Covers complete service for intra-city and intra-area moves, including premove surveys, packing, loading, drayage, unloading, unpacking, and placement of articles.

• Standards: Services must adhere to Commercial Spec ASTM-D4169-14 and SDDC Pamphlet 55-12, and other specified standards.

• Contract Type: Firm Fixed Price (FFP) for all listed items.

• Period of Performance: March 1, 2026, to February 28, 2031.

• NAICS Code: 484210 (Moving Services).

• Size Standard: $34,000,000.00.

• Solicitation Issue Date: February 23, 2026.

• Offer Due Date: February 26, 2026, at 10:00 AM.

• Method of Solicitation: Request for Quote (RFQ).

• Set-Aside: This acquisition is set aside for Small Business.

• This acquisition is a total small business set-aside.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-4, and 52.212-5.

• Inspection and acceptance locations are primarily "Both" and "Destination," with specific details provided in the PWS.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Packing, Containerization and Local Drayage Services" RFP (W911SF-26-Q-A003).

• Incumbent Contract Volume: Average annual CWT processed is 19,000 CWT. Weekly/monthly data is unavailable due to fluctuations, but average monthly requirements range from 0-3. Packing/containerization jobs average 0-3 per month.
• Storage: Storage volume (CWT or cubic feet) and duration are not authorized under the current scope (N/A Not Authorized SIT).
• Drayage: Approximately 0-3 packing/containerization jobs are performed per month. Shipments are primarily Household Goods Only. Local drayage is required within a 50-mile radius of the Area of Responsibility (AOR).
• Warehouse Requirement: A local warehouse is not required. However, if a warehouse facility is utilized for repacking/packaging, it must be within 100 miles of Fort Benning, GA, and capable of servicing shipments within 48 hours of notification.
• Weighing Services: Contractor-owned certified scales are not required; third-party certified weighing services are acceptable.
• Pricing Evaluation: Pricing will be evaluated using government-provided estimated quantities, not historical usage assumptions.
• Proposal Due Date: Proposals are due no later than 48 hours for acceptance.

This Q&A document clarifies key operational details, requirements for warehouse utilization, and pricing evaluation methods. It also confirms that a "final" RFP will be issued. The proposal due date is specified as NLT 48HRS.

Form / Attachment / Pricing Sheet

This document is a pricing schedule that details various line items for outbound and inbound moving services (HHG - Household Goods). It outlines specific services, quantities, units of measure, and unit prices, which bidders will need to complete for their proposals.

• Schedule I - Outbound Services: Covers a wide range of outbound services including complete service, handling of overflow/oversized items, non-temporary storage, container services, remarking, coopering, assembly/disassembly, and drayage beyond the contract area.
• Schedule II - Inbound Services: Details inbound services such as complete service, contractor facility services, expensive and valuable items handling, storage, remarking, coopering, assembly/disassembly, attempted delivery, and reweighing.
• Schedule III - Intra-City and Intra-Area Moves: Addresses complete services for moves within a city or area, including attempted pickup or delivery.
• Item Numbers: Each service is assigned a unique item number (e.g., 0001, 0002, 0015, 0020, 0030).
• Units: Services are primarily measured in Hundred Pounds (CWT).
• FOB: Most items are FOB Destination.

This pricing schedule is critical for bidders to understand the scope of services required and to accurately prepare their cost proposals. Bidders must fill in the unit prices for each line item to reflect their proposed costs for performing these moving and logistics services.

Amendment / Modification

This amendment modifies Solicitation W911SF26QA003, dated 23 FEB 2026.

Specifically, it clarifies questions and answers related to the solicitation.

• The "List of Contract Documents, Exhibits, or Attachments" table has been updated.
• The following documents were previously listed and remain:
  • PWS DPM Local Moves_2 0260128 (Performance Work Statement)
  • Wage Determinations_20260122 (Wage Determination)
• The following document was added:
  • Questions and Answers-W911SF-26-Q-A003_20260225 (Q & A Document)
• Document page counts were changed.

This amendment does not appear to extend the proposal deadline or alter submission requirements beyond acknowledging the amendment. Bidders should review the added Q&A document for any impact on their proposals.