S--PAO & PG HVAC MAINTENANCE

Amendment / Modification

This amendment (0001) to solicitation 140R4026Q0024, originally dated 02/24/2026, incorporates information from a site visit and addresses a vendor question.

• Site Visit: A site visit was held on March 3, 2026. Holbrook was the only contractor in attendance.

• Question 1: The amendment clarifies that the contractor will not be responsible for glycol and water treatment, as this is covered under a separate contract.

• The amendment does not explicitly state changes to proposal deadlines or submission requirements. However, bidders should note the information regarding the site visit and the clarification on the glycol and water treatment task.

• The period of performance is stated as 06/01/2026 to 05/31/2031.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically for facilities maintenance and emergency calls at the Provo Area Office (PAO) and Pleasant Grove Maintenance Building (PGMB) in Utah. The Bureau of Reclamation is procuring these services to ensure operational efficiency and occupant comfort.

• Scope of Work: The contract covers preventive maintenance and performance verification of HVAC, lighting, and related systems. It includes maintaining heating, cooling, ventilation, HVAC plumbing, electrical, solar, and lighting components at both locations.

• Specific Tasks: The Performance Work Statement (PWS) details extensive weekly, monthly, quarterly, semi-annual, annual, and seasonal tasks for both the Provo Area Office and Pleasant Grove Maintenance Building. These tasks include checks on boilers, chillers, VAV boxes, pumps, fans, lighting systems, and PV solar systems, among others.

• Exclusions: The contract strictly covers preventive maintenance; corrective repairs, replacements, upgrades, or modifications are excluded and would require separate contractual action.

• Contract Type: Request for Quotation (RFQ).

• Period of Performance: A 5-year period, with a Base Year (June 1, 2026 - May 31, 2027) and four Option Years, plus a six-month option. The PWS outlines specific start and end dates for each period.

• Estimated Value: Not explicitly stated, but the NAICS code is 561210 with a small business size standard of $47 Million.

• Quote Due Date: March 24, 2026, at 11:00 am Mountain Time.

• Submission Method: Quotes must be submitted via email to tleff@usbr.gov.

• Required Documents: Quotes must include the solicitation number in the subject line, a completed Schedule B Continuation page with pricing, and three prior work experience contracts with specific details.

• Evaluation: The government intends to evaluate quotes and award without discussions, based on the offeror's best technical and price standpoint. The government reserves the right to conduct discussions if necessary and may reject any or all quotes.

• Questions Deadline: March 10, 2026, at 11:00 am Mountain Time, submitted via email to lvance@usbr.gov.

• Set-Aside: This requirement is a 100% Small Business Set-Aside.

• Eligibility: Only qualified contractors may submit a quote.

• Site Visit: A pre-award site visit is scheduled for March 3, 2026, at 8:00 am Mountain Time. Pre-registration is required.

• Representations and Certifications: Offerors must submit these in accordance with FAR 52.204-8. Registration in the System for Award Management (SAM) is required for award.

• Clauses: The solicitation incorporates FAR clauses by reference, accessible at acquisition.gov/far.