Patient Hotel Room Accomodations
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Institutes of Health (NIH), Clinical Center, is seeking proposals for Patient Hotel Room Accommodations Services. The Government intends to award up to three (3) Indefinite Delivery/Indefinite Quantity (IDIQ) contracts to provide lodging for NIH patients and their authorized family members/guardians receiving treatment at the NIH Clinical Center. Hotels must be located within a seven (7) mile radius of the NIH Clinical Center in Bethesda, MD. This is a Full and Open Competition. Proposals are due May 22, 2026, at 10:30 AM EST.
Scope of Work
Contractors will provide fully furnished hotel rooms, including utilities, local telephone service, and basic cable TV. Rooms must comply with all applicable building codes, fire safety regulations, and the Americans with Disabilities Act (ADA), including handicap accessible features. Specific requirements include smoke-free rooms (unless requested), refrigeration for medications, daily housekeeping, 24/7 front desk coverage, available parking, and proximity to full-service restaurants. The fixed room rate must be at or below the GSA per diem lodging rate for zip code 20892.
Performance standards include addressing maintenance issues within 60 minutes, providing a pest prevention plan, and a customer service resolution plan. Contractors must respond to customer complaints within 60 minutes and notify the COR within 24 hours.
Contract & Timeline
- Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ), up to three awards.
- Set-Aside: Full and Open Competition
- NAICS Code: 721110 – Hotels (except Casino Hotels) and Motels
- Period of Performance: One Base Year (June 1, 2026 – May 31, 2027) and four (4) Option Years, totaling five years.
- Questions Due: May 15, 2026, at 10:30 AM EST
- Proposal Due: May 22, 2026, at 10:30 AM EST
- Published: May 7, 2026
Evaluation Factors
Award will be made to the responsible Offeror(s) whose proposal represents the best value to the Government. Technical factors, when combined, are significantly more important than price. Evaluation factors include:
- Technical Qualifications: Demonstrated understanding, capability, and approach to lodging services, including project capabilities (hotel accommodations, reservation processes, customer service, emergency procedures, room maintenance, facility requirements, performance monitoring), key personnel experience (Contract Manager, On-Site Hotel Manager), and active SAM registration.
- Past Performance: Minimum of three (3) recent and relevant references (within past five years) similar in size, scope, and complexity. Offerors without relevant history will receive a Neutral/Acceptable rating.
- Price: Evaluation of total evaluated price for the Base Year and all Option Years, assessing reasonableness, completeness, and balanced pricing.
The Government intends to award without discussions but reserves the right to conduct them.
Submission Instructions
Proposals must be submitted electronically via email to Shasheshe Goolsby (shasheshe.goolsby@nih.gov) by the due date. The solicitation number RFQ-OALM-26-000171 must be included in the email subject line. Questions must also be submitted via email to the same contact by the questions due date. Offerors must complete annual representations and certifications electronically through SAM.gov. Invoicing will follow specific NIH instructions, requiring electronic submission via the Department of Treasury's IPP.