Personnel Life Support Services National Scout Jamboree

Solicitation

This solicitation, W912L826RA0020001, is for National Scout Jamboree Personnel Life Support Services. The government is procuring a comprehensive life support base and services for the National Scout Jamboree.

Services include:

• Site design, preparation, and maintenance (pre-, during, and post-award).

• Potable water delivery and distribution.

• Lodging for up to 375 personnel.

• HVAC, generated power, and lighting.

• Support tents (dining, operational command, etc.).

• Ice, latrines, black and grey water removal, and showers.

• Fuel for contracted support equipment.

• Sinks, dumpsters, trash cans, and trash removal.

• Interior lighting for tents and exterior generated tower sets.

• Food: delivery, preparation, and serving.

• Service Contract Reporting.

• Contract type is not explicitly stated but implied to be Firm Fixed Price based on item descriptions.

• Period of Performance: July 14, 2026 to August 02, 2026.

• Applicable Wage Determination: No. 2015-4295, dated 12/03/2025.

• NAICS Code: 561210, Size Standard: $41,500,000.00.

• Offer Due Date: March 20, 2026, 04:00 PM Local Time.

• Proposals must be submitted electronically.

• Evaluation factors include Technical Capability, Past Performance, and Price.

• A site visit is scheduled for March 5th, 2026, at 11 AM EDT. RSVP required by March 4th, 2026.

• This acquisition is set aside for Small Business.

• The solicitation includes numerous FAR and DFARS clauses, including those related to Service Contract Act, wage determinations, and electronic invoicing via WAWF.

Amendment / Modification

• Site Visit Information: A site visit is scheduled for Thursday, March 5th, 2026, at 11 AM EDT. Offerors must RSVP by email to eric.r.davis63.civ@army.mil by 4 PM on Wednesday, March 4th, 2026. The meeting location is 409 Wood Mountain Rd, Glen Jean, WV 25846. Attendees will travel to the site as a group.

• Addendum to 52.212-1: The "Instructions to Offerors - Commercial Products and Commercial Services" section has been modified.

• PPQ Submission Date: The PPQ submission date in Addendum to 52.212-1 Paragraph 6.7 has been updated.

• New Attachments: A PPQ template and a Q&A sheet have been added to address offeror questions.

• Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

• Paragraph 6.7 (PPQ Submission Date)

• The amendment provides updated information regarding a site visit and includes new templates/documents for offerors. It also updates a deadline related to PPQ submission.

Form / Attachment / Pricing Sheet

This document is a "Performance Assessment Questionnaire" sent to offerors in support of Request for Quotation (RFQ) W912L8-26-R-A002 for BSA Personnel Life Support Services. Its purpose is to gather factual, accurate, and complete information about the offeror's past performance on similar government or commercial contracts to aid in the competitive source selection process.

• Rating Definitions: Provides definitions for "Substantial Confidence," "Satisfactory Confidence," "Limited Confidence," and "No Confidence" to guide the evaluation.
• Part I: To be completed by the Offeror: Collects identification details of the contract being assessed.
• Part II: Evaluation (To be completed by Point of Contact – Respondent): This section requires the respondent to evaluate the offeror's performance in several areas, including:
  • Compliance of Products, Services, Documents, and Related Deliverables to Specification Requirements and Standards of Good Workmanship
  • Effectiveness of Project Management (including use and control of subcontractors)
  • Timeliness of Performance for Services and Product Deliverables
  • Effectiveness in Forecasting and Controlling Estimated Costs (for Cost Reimbursement Type Contracts Only)
  • Commitment to Customer Satisfaction and Business-like Concern for its Customers' Interest
  • General Comments
  • Other Information Sources
• Part III: Return Information: Instructions for returning the completed questionnaire.

This questionnaire is critical for potential bidders as it outlines the specific criteria and areas of past performance that the government will evaluate. The responses provided by past clients will directly influence the offeror's past performance score, a key factor in the source selection for the RFQ. Bidders should ensure they understand these evaluation areas and encourage their past clients to provide thorough and accurate assessments.

Questions & Answers / Clarifications

This document contains questions submitted by potential offerors regarding Solicitation No. W912L8-26-R-A002, "Personnel Life Support Services for the National Scout Jamboree," and the government's responses.

• Incumbent/Recompete: This is a new requirement. A contract for similar services (W912L823P0014) was awarded in 2023.
• Past Performance (Subcontractor Role): The government will only evaluate past performance references where the offeror acted as the prime contractor. Performance in a subcontractor role will not be considered.
• Site Visit: A site visit is scheduled for Thursday, March 5th, 2026, at 11 AM EDT. Offerors must RSVP by email to eric.r.davis63.civ@army.mil by 4 PM on Wednesday, March 4th, 2026. The meeting location is 409 Wood Mountain Rd, Glen Jean, WV 25846. All attendees must arrive by 11 AM EDT and will travel to the site as a group.
• Past Performance Questionnaire (PPQ): The PPQ, referenced in Section 6.7, is now available as an attachment in the SAM.gov solicitation posting.

This Q&A document clarifies evaluation criteria for past performance and provides essential details for the mandatory site visit, including RSVP instructions and deadlines. It also confirms the availability of the Past Performance Questionnaire.

Solicitation / RFP / RFQ

This solicitation, W912L826RA002, is for "National Scout Jamboree Personnel Life Support Services." The government is procuring services to provide a self-sustaining base at Combat Trains Command Post (CTCP) Victory in Fayette County, WV, and additional support tentage at Raleigh County Memorial Airport (RCMA). The services encompass site design, preparation, and maintenance; potable water delivery and distribution; lodging for up to 375 personnel; HVAC; generated power; lighting; cots; support tents; ice; latrines; black and grey water removal; showers; fuel for contracted equipment; sinks; dumpsters; trash removal; interior lighting for tents; and exterior generated tower sets.

• Site design, preparation, and maintenance (pre-, during, and post-award).

• Potable water delivery and distribution.

• Lodging for up to 375 personnel.

• HVAC, generated power, and lighting.

• Provision of cots and support tents (dining, operational command, etc.).

• Ice, latrine services, and black/grey water removal.

• Shower facilities.

• Fuel for all contracted support equipment.

• Sink facilities, dumpsters, and trash removal.

• Interior lighting for tents and exterior generated tower sets.

• Food: delivery, preparation, and serving.

• The contract is set aside for Small Business.

• NAICS Code: 561210 (Facilities Support Services)

• Size Standard: $41,500,000.00

• Pricing Arrangement: Firm Fixed Price for all listed items.

• Offer Due Date: March 20, 2026, 04:00 PM Local Time.

• Proposals must be submitted electronically to the Contracting Officer.

• Evaluation factors: Technical Capability, Past Performance, and Price.

• NIST SP 800-171 Assessment is required for contractor network security.

• This acquisition is set aside for Small Business.

• The period of performance for Item 0001 is from July 14, 2026, to August 02, 2026.

• Applicable Wage Determination: No. 2015-4295, dated 12/03/2025.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference and in full text.

Performance Work Statement (PWS)

This PWS outlines the requirements for providing BSA Personnel Life Support Services for a Self-Sustaining Base Camp, similar to those provided for previous national scout jamborees. The services are for the West Virginia Army National Guard.

The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary for the Self-Sustaining Base Camp. Key services include:

• Food Services: Preparation and serving of meals (breakfast, lunch, dinner, midnight meals) for approximately 375 personnel daily at Combat Trains Command Post (CTCP) Victory. This includes providing dining tents, kitchen equipment, and adhering to food safety standards.

• Lodging: Provision of sleeping tents with specified square footage per person, fire extinguishers, smoke detectors, lighting, HVAC, and power outlets. Tents must withstand 75 mph winds and include flooring.

• Support Facilities: Erection and maintenance of various support tents, including dining facilities, isolation tents, service member tents, office tents, and maintenance tents, all equipped with HVAC, lighting, and power.

• Utilities & Sanitation: Provision of potable drinking water, portable shower units, sink units, latrines, and industrial wash units. Maintenance and daily servicing of latrines are required.

• Waste Management: Removal of wastewater from all operations and provision of covered, animal-resistant dumpsters and trash receptacles, with daily emptying.

• Logistics & Infrastructure: Provision of refrigeration containers for food and ice, ice supply, portable guard shacks, traffic barriers, portable light tower sets, and dust suppression trucks.

• Morale, Welfare, and Recreation (MWR): Provision of workout and fitness equipment, and MWR lounge equipment and furniture.

• Laundry Services: Provision of laundry cleaning trailers with washers and dryers.

• Connectivity: Adequate Wi-Fi coverage in key areas.

• Contractor must develop and maintain an effective Quality Control Plan (QCP).

• Government will evaluate performance using a Quality Assurance Surveillance Plan (QASP).

• Specific performance standards are detailed in Technical Exhibit 1, including zero deviation for food, sleeping tents, daily drinking water, latrines, and mobilization.

• Period of Performance: July 14, 2026, to August 02, 2026 (20 Days).

• Place of Performance: CTCP Victory (south region of Summit Bechtel Reserve, Fayette County, WV) and additional support tentage at Raleigh County Memorial Airport (RCMA).

• Security: Compliance with all installation access and security policies, including background checks, AT Level 1 training, and iWATCH training.

• Information Assurance: Compliance with COMSEC/IT security regulations, including IA training and potential background investigations.

• Personnel: Contractor employees must identify themselves as contractors and wear distinguishing badges. A Contract Manager (CM) must be designated.

• Mobilization/Demobilization: Site setup by July 12, 2026, and site restoration to original condition by August 11, 2026.

• Reporting: Service Contract Reporting (SCR) is required annually.

• Data Rights: Government has unlimited rights to all documents/materials produced.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4295, Revision No. 30) for the Service Contract Act, applicable to the West Virginia counties of Fayette and Raleigh. It lists various occupational classifications with their corresponding minimum hourly wage rates and required fringe benefits.

This wage determination is crucial for any bidder responding to a solicitation that requires services covered by the Service Contract Act in the specified geographic area. Bidders must ensure their proposed labor costs and wage rates comply with this determination to be considered compliant. Key information includes:

• Occupational Wage Rates: A comprehensive list of job titles and their minimum pay rates.
• Fringe Benefits: Details on Health & Welfare benefits ($5.55/hour or $222.00/week), paid vacation (based on years of service), and paid holidays (11 per year).
• Executive Orders: Notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), including specific hourly rates and conditions for their application.
• Hazardous Pay: Information on differentials for working with ordnance, explosives, and incendiary materials (8% for high hazard, 4% for low hazard).
• Uniform Allowance: Guidance on contractor responsibilities for providing and maintaining uniforms.
• Conformance Process: Instructions for requesting authorization for additional classifications and wage rates not listed in the determination, using Standard Form 1444 (SF-1444).