Photocopier Supplies and Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, U.S. Embassy Bangkok, has issued a Request for Quotations (RFQ) for Photocopier Supplies and Services. The government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. This acquisition is UNRESTRICTED.
Scope of Work
This opportunity requires the provision of photocopier supplies and services on a firm fixed-price (cost per copy) basis. The contractor will furnish services and supplies on an indefinite quantity basis, with machines remaining in place for the contract's duration and ownership retained by the contractor. Services include usage charges, insurance, consumables (excluding paper), unlimited repair services, and operator training. Copier specifications include minimum copy speed, mobile cabinet bases, adjustable paper trays, reduction/enlargement modes, platen size, bin sorter capacity, automatic document feeders, book copying capabilities, and front-loading paper storage. Maintenance requirements include preventive maintenance at least twice per year and response to service calls within 24 hours, with replacement machines provided if repairs exceed 48 hours.
Contract & Timeline
- Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ) Contract.
- Period of Performance: A 12-month base period from contract award, with four (4) one-year option periods.
- Estimated Value: Not explicitly stated in monetary terms, but minimum order is 10,000 copies and maximum is 350,000 copies per performance period.
- Pricing: Cost per copy basis, payable in Thai Baht. VAT is not applicable.
- Questions Deadline: January 20, 2026, 16:00 hours (Bangkok local time).
- Quotations Due: February 24, 2026, 16:00 p.m. (Bangkok local time).
- Published Date: December 16, 2025.
Eligibility & Set-Aside
- Offerors must be registered in the SAM (System for Award Management) database at SAM.gov prior to submitting their offer.
- The acquisition is currently UNRESTRICTED.
Submission & Evaluation
Quotations must be submitted electronically via email to soontare@state.gov, using a specific subject line as detailed in the solicitation. Proposals must be in English. Required documents include the SF-1449, Section 1 (Pricing), and additional information as specified in Section 3 of the solicitation. Evaluation will involve a Compliance Review, Technical Acceptability (including past performance and experience), Price Evaluation, and Responsibility Determination. The government intends to award based on initial quotations at the lowest price, without necessarily holding discussions.
Additional Notes
Incomplete proposals will not be accepted. Electronic submissions have a file size limit of 30MB; larger submissions must be split into multiple emails.