Photocopier Supplies and Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, US Embassy Bangkok, has issued a Request for Quotations (RFQ) for Photocopier Supplies and Services. This Unrestricted opportunity seeks a contractor to provide 42 photocopiers, associated supplies, and comprehensive maintenance. The government intends to award a contract based on the lowest priced, technically acceptable offer. Quotations are due by February 24, 2026, at 16:00 (Bangkok time).
Scope of Work
The contractor will provide 42 photocopiers to the U.S. Embassy Bangkok, meeting specific minimum capabilities including a speed of 25 letter/A4 copies per minute, mobile cabinet bases, adjustable paper trays, reduction/enlargement modes, 11"x17" platens, 3-5 bin sorters, automatic document feeders, book copying, and front-loading paper storage. Services include furnishing all consumable supplies (excluding paper), maintaining a two-month supply, and coordinating deliveries.
Maintenance requirements include preventive maintenance at least twice per year and responding to service calls within 24 hours. Repairs must be completed within 48 hours; otherwise, a replacement machine of equal or greater capability is required. The contractor is also responsible for equipment demonstrations, operator training, and monthly inventory reports detailing equipment, repair records, copy volume, and total costs.
Contract Details
This is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract, structured on a Firm Fixed-Price (cost per copy) basis, payable in Thai Baht. The period of performance is 12 months from contract award, with four (4) one-year option periods. While no explicit estimated value is stated, the contract specifies a minimum order of 10,000 copies and a maximum of 350,000 copies per performance period. The contractor will retain ownership of all installed machines.
Submission & Evaluation
Offerors must submit quotations electronically via email to soontare@state.gov by February 24, 2026, at 16:00 (Bangkok time). The submission must include the SF-1449, Section 1 (Pricing), and additional information as required in Section 3 of the solicitation. Proposals must be in English. Evaluation will consider Compliance Review, Technical Acceptability (including past performance and experience), Price Evaluation, and Responsibility Determination, with an award intended for the lowest priced, acceptable offer.
Eligibility & Contacts
Offerors must be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submitting their offer. Failure to register may deem the offer non-responsible. Questions regarding this solicitation must be submitted no later than January 20, 2026, at 16:00 (Bangkok time) to soontare@state.gov. The primary contact is Ramon Menendez-Carreira (BangkokGSOProcurement@state.gov), with Soontaree Vantanajan (soontare@state.gov) handling questions and submissions.