PHX Access Road Maintenance

Statement of Work (SOW) / Performance Work Statement (PWS)

To maintain safety and prolong the lifespan of the Phoenix, Arizona (PHX) Air Route Surveillance Radar (ARSR) access road and associated parking lot.

• Pavement preparation for the approximately 12-foot-wide, four-mile-long access road and a 6,000 sq ft parking lot.

• Hot applied chip sealing of existing pavement.

• Cleaning out existing culverts to promote drainage.

• Repairing potholes, cracks, and eroded roadway edges, particularly around culvert locations.

• Leveling uneven surfaces and trimming vegetation at pavement edges.

• Construction of roadway signage.

• Work must adhere to Federal Aviation Administration (FAA) standards and relevant Federal Highway Administration (FHWA) specifications (FP-14).

• Temporary Erosion and Sediment Control (TESC) Plan may be required.

• Road closures are limited to a maximum of four (4) hours.

• Safe access for emergency vehicles must be maintained at all times.

• Location: Phoenix, AZ, PHX ARSR facility.

• Specific period of performance not detailed in this document, but the SOW is dated September 2025.

• Contractor must coordinate with the FAA Contracting Officer's Representative (COR).

• Adherence to USDA Forest Service project authorization letter and specific "Project Contractor Responsibilities" items.

• Contractor is responsible for all temporary services, cleanup, and site restoration.

• Project schedule must be submitted prior to commencement, considering seasonal conditions.

• Compliance with local regulations for debris disposal and recycling.

• Safety Plan, including OSHA and FAA regulations, must be submitted and followed.

• Trained personnel are required for all equipment usage.

• Hazard Communications (HAZCOM) program and Safety Data Sheets (SDS) must be maintained.

• Personal Protective Equipment (PPE) is mandatory.

• A designated foreman is required on-site during construction activities.

• Compliance with Crystalline Silica Exposure and Hearing Protection standards.

• Trenching and excavation operations must be overseen by a competent person.

• Contractor is responsible for material deliveries, storage, and protection.

• Driveways and entrances must remain clear.

• Labor and material warranties are required upon completion.

• No work on red flag days (Forest Service Fire Restrictions).

• Work hours are typically 7:00 AM – 4:30 PM, excluding federal holidays and moratoriums.

Other / Unclassified (Standard Specifications)

This document, "Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects (FP-14)", is a comprehensive set of standard specifications for road and bridge construction projects administered by the Federal Highway Administration (FHWA). It is designed to be incorporated into contracts, making its provisions binding. The specifications include both United States Customary and Metric units of measure.

• Contractual Framework: Contracts are governed by Federal Acquisition Regulation (FAR) and Transportation Acquisition Regulation (TAR), with FP-14 becoming a binding part when designated.
• General Requirements (Division 100): Covers essential aspects like terms, bid, award, contract execution, scope of work, control of work and materials, acceptance criteria, legal relations, prosecution, progress, measurement, and payment.
• Project-Specific Requirements (Division 150): Details mobilization, construction survey and staking, contractor quality control (QCM, inspectors, testers qualifications, QCP submission), contractor sampling and testing, construction schedules (preliminary, initial, baseline, updates, revisions), public traffic management, soil erosion and sediment control, and dust control.
• Construction Work Items (Divisions 200-600): Provides detailed specifications for various construction activities, including:
  • Earthwork (Division 200): Clearing, grubbing, excavation, embankment, rock blasting.
  • Slope Reinforcement & Retaining Walls (Division 250): Riprap, rockery, mechanically-stabilized earth walls, permanent ground anchors, contractor-designed retaining walls, soil nail retaining walls.
  • Aggregate & Base Courses (Division 300): Untreated aggregate, crushed aggregate, road reconditioning, full depth reclamation (cement/asphalt).
  • Asphalt Pavements & Surface Treatments (Division 400): Asphalt concrete pavement (gyratory, Hveem/Marshall), chip seal, micro surfacing, slurry seal, prime coat, tack coat, milling, crack sealing, paving geotextiles, rigid pavements.
  • Bridge Construction (Division 550): Driven piles, structural concrete, prestressed concrete, reinforcing steel, steel structures, bridge railing, dampproofing, waterproofing.
  • Incidental Construction (Division 600): Minor concrete structures, culverts, drains, structural plates, manholes, underdrains, paved waterways, guardrail, fences, monuments, rental equipment, general labor, topsoil, turf establishment, erosion control products, traffic control, traffic signal/electrical systems.
• Material Specifications (Division 700): Outlines detailed material requirements for all components, including cement, asphalt, aggregates, soil, rock, pipe, reinforcing steel, fence, guardrail, concrete curing, roadside improvement, piling, structural metal, and traffic signing materials.
• Quality Assurance: Emphasizes quality control, sampling, testing, and acceptance procedures, including statistical evaluation and pay factors for various work items and materials.
• Submittals: Numerous sections require specific submittals for approval, such as mix designs, construction plans, drawings, certifications, and test results.

This document is critical for potential bidders as it defines the technical, quality, and administrative standards required for all aspects of Federal Highway Administration road and bridge construction projects. It informs vendors about the scope of work, material requirements, quality expectations, and payment structures, enabling them to prepare compliant and competitive bids.

Amendment / Modification

This amendment modifies solicitation 697DCK-26-R-00064, effective 11/20/2025, with the following changes:

• Statement of Work (SOW) Addendum: Provides guidance for including the parking area within the fence.
• SOW Revisions: Incorporates specific text into Section 1.1 and Section B-1 of the revised SOW regarding the parking lot pavement area and pavement maintenance items.
• New Attachments: Includes three new SOW attachments:
  • Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects FP-14
  • PHX ARSR Access Road Maintenance Project - SOW (Attachment 6)
  • PHX ARSR Access Road Maintenance SOW (Attachment 7)
• Request for Information (RFI): Incorporates an RFI document related to the project.
• Bid Due Date Extension: The proposal due date has been extended from February 11, 2026, 3:00 PM EDT to February 18, 2026, 3:00 PM EDT.

• Statement of Work (SOW) Sections 1.1 and B-1 have been revised.

• New attachments (FP-14, Attachments 6 & 7, and RFI) have been added.

• The proposal due date has been extended by one week.

• All other terms and conditions of the original solicitation remain unchanged.

Form / Attachment / Pricing Sheet

This document, "Phonix ARSR Plot Plan," is Attachment 6 to the solicitation. It provides a detailed plot plan for the ARSR-1 (Air Route Surveillance Radar) facility located at Humboldt Mountain, Phoenix, Arizona. This plan is crucial for understanding the physical layout and infrastructure of the site.

• Site Layout: Depicts the placement of the main transmitter and receiver building, tower footings, associated buildings (e.g., engine generator room, living quarters), water tank, septic tank, and access roads.
• Infrastructure Details: Shows locations of power poles, underground conduits, water lines, sewer pipes, and communication lines (telco).
• Dimensions and Elevations: Includes specific measurements, distances, and elevation data for various site components.
• Vicinity Map: Provides context for the site's location relative to nearby roads and landmarks.
• Legend and Notes: Explains symbols used on the plan and provides additional specifications, such as fire clearance requirements and fencing.
• Revision History: Details changes made to the drawing over time.

This plot plan is essential for bidders to visualize the existing site conditions and the spatial relationships between different components of the ARSR facility. It will inform planning for any proposed work, including site access, construction, maintenance, or modifications, and helps in understanding the physical constraints and requirements of the project.

Form / Attachment / Pricing Sheet

This document, "PHX ARSR Access Road Maintenance SOW (Attachment 7).pdf", appears to be a set of civil engineering drawings related to the maintenance and signing of an access road, likely for the Phoenix ARSR (Air Route Surveillance Radar) facility. It details the proposed signing plan along various segments of State Highway 562.

• The drawings are divided into sections based on stationing along the road (e.g., Sta. 10+00 to Sta. 68+00, Sta. 68+00 to Sta. 125+00, etc.).
• They depict existing and proposed signage, road closures, cattle guards, and other relevant infrastructure.
• Specific locations are marked with station numbers and grid references.
• Notes indicate that existing conditions are general and illustrative, and contractors must examine the site prior to bidding.
• Aerial photography from Airbus/Google Earth is referenced.

This document is crucial for bidders to understand the physical scope of work related to road maintenance and signage. It provides visual information on the locations where specific actions, such as signing installation or road repairs (indicated by "Edge repair" and "FILL" in later sheets), are required. Bidders must use these plans to assess the work involved, estimate costs, and plan their approach to fulfilling the contract requirements.

Questions & Answers / Clarifications

This document contains responses to Requests for Information (RFIs) regarding the PHX Access Road Maintenance opportunity (Solicitation # 697DCK-26-R-00064).

• Chip Seal Application: The FAA leaves the chip size/gradation to the contractor's discretion, provided it meets project specifications. Similarly, the type of asphalt binder/oil is contractor's discretion as long as it meets specifications.
• Parking Area Inclusion: The approximately 6000sf parking area inside the fence is included in the project.
• Material Specifications: For chip seal, asphalt binder, and fog seal, contractors should refer to the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects FP-14, Section 406.04(a) Surface Preparation.
• Crack Filling: Large cracks (above 4 inches) require full depth patching (Type 1) per FP-14, Section 418.03. Small and medium cracks should follow FP-14, Section 414 (Asphalt Pavement Crack Sealing and Filling).
• Water Source: Water is NOT available onsite and must be contractor-furnished. A nearby spring and local rancher are potential sources.
• Culvert Repair: Work is limited to inspection, cleaning, and minor surface or spot repairs. No culvert replacement or structural rehabilitation is anticipated based on the current SOW. Attachment 7 provides locations for 29 culverts.
• Spot Pavement Repairs: The solicitation includes a single fixed-price CLIN. Offerors must assume that all potential spot pavement and minor culvert repairs, regardless of final quantities, must be included in the lump-sum price.
• Performance Period: The 30-day performance period includes substantial completion, final inspections, punch list, and final acceptance.
• Technical Acceptability: Minimum technical acceptability criteria are detailed in the Solicitation, Section L (pages 67-68) for proposal content and Section M (pages 70-71) for evaluation criteria.
• Equipment Parking/Staging: Areas will be made available by the USFS prior to project start; potential locations are under evaluation.

These clarifications provide specific guidance on material choices, repair methods, scope limitations (especially for culverts), pricing assumptions for repairs, and performance period definitions, which will directly impact how bidders prepare their proposals and cost estimates.

Solicitation / RFP / RFQ

This solicitation is for the PHX Access Road Maintenance project. The estimated contract value range is between $250,000 and $500,000. Bids/proposals priced outside this range must include a cost breakdown. This procurement is a total set-aside for small business concerns.

• Furnish all materials, labor, equipment, services, permits, insurance, and any other costs associated with the PHX Access Road Maintenance project.

• Work to be completed in accordance with the Statement of Work (SOW), specifications, and project drawings.

• Contract type: Firm, fixed-price.

• Performance period: 5 calendar days to begin after notice to proceed, and 30 calendar days to complete.

• Estimated contract value range: $250,000 - $500,000.

• Proposals are due by February 11, 2026, at 3:00 PM ET.

• Offers must be submitted electronically via email to Marc.Lemay@faa.gov AND Suzanne.T-CTR.Huggins@faa.gov.

• Offers must include a cover letter with "no exceptions" statement or a detailed summary of exceptions, the Unique Entity Identifier (UEI), a signed solicitation, completed Section B, and completed Section K.

• Proposals will be evaluated using a Lowest Priced Technically Acceptable (LPTA) source selection process.

• Technical evaluation will be rated as 'Acceptable' or 'Unacceptable' based on relevant experience/references and the technical proposal.

• Offerors must demonstrate relevant experience with at least three contracts over the past five years on projects of similar size and scope.

• Technical proposals must demonstrate an adequate understanding and ability to perform the work.

• Total set-aside for small business concerns.

• NAICS code: 237310 (Highway, Street, and Bridge Construction).

• Offerors must be registered in the System for Award Management (SAM).

• Offerors must demonstrate adequate bonding capacity and insurance capability.

• An optional site visit is scheduled for January 28, 2026, at 10:00 am. Advance notice is required by January 23, 2026.

• All questions must be submitted in writing by February 4, 2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

To maintain safety and prolong the lifespan of the Phoenix, Arizona (PHX) Air Route Surveillance Radar (ARSR) access road, which is approximately a 12-foot-wide, four-mile-long asphalt surface in fair condition.

• Pavement preparation, including patching potholes and cracks, and leveling uneven surfaces.

• Application of hot applied chip seal with fog coating.

• Cleaning out existing culverts to promote drainage.

• Installation of roadway signage.

• Repairing eroded roadway edges, especially around culvert locations.

• Trimming vegetation at pavement edges.

• Ensuring proper drainage is maintained by any pavement repairs.

• Work must comply with applicable Federal Highway Administration (FHWA) specifications (FP-14) and Forest Service Supplemental Specifications.

• Contractor must prevent turbid water from entering storm drain systems.

• Road closures are limited to a maximum of four (4) hours.

• Safe access for emergency vehicles must be provided at all times.

• Site must be restored to pre-construction condition or better.

• Project site is located on E State Hwy 562, Scottsdale, AZ 85262.

• Work should be accomplished during ideal weather conditions.

• Normal work hours are 7:00 AM – 4:30 PM, unless otherwise agreed upon.

• Contractor should not schedule work during federal holidays or moratoriums.

• No work can occur on red flag days due to Forest Service fire restrictions.

• Contractor must coordinate all work with the onsite FAA Contracting Officer's Representative (COR).

• Contractor must provide a Safety Plan, trained personnel, and a Hazard Communications (HAZCOM) program.

• Personal Protective Equipment (PPE) is required.

• Compliance with OSHA and FAA safety standards is mandatory.

• Contractor must obtain all necessary permits, inspections, licenses, and certificates.

• All construction debris and garbage must be managed and disposed of according to local regulations.

• Contractor is responsible for providing on-site containers for waste collection and daily removal.

• Documentation for labor and material warranties must be provided to the COR upon completion.

Forms / Attachments / Pricing Sheets

This document contains various attachments related to the Humboldt Mountain Road Maintenance Project. These attachments provide detailed information and specifications crucial for understanding the scope and requirements of the project.

• Attachment 1: Exhibit 1 - Project Limits: Provides a map and coordinates defining the start and end points of the project area, along with a list of work items including chip sealing, signage replacement, and culvert cleaning.
• Attachment 2: Humboldt Mountain Road Signing Project: This appears to be a set of engineering plans detailing the signing plan for E State Hwy 562 in Maricopa County, Arizona. It includes cover sheets, signing schedules, geometric layouts, and detailed signing plans for specific segments of the road.
• Attachment 3: Photos of roadway edge repair around culvert: Visual documentation of existing conditions, specifically showing examples of roadway edge damage near culverts.
• Attachment 4: Forest Service Supplemental Specifications to FP-14: This document outlines supplemental specifications for the maintenance of the Humboldt Mountain Road (NFSR 562). It details various sections related to contract terms, scope of work, control of work and material, acceptance, legal relations, prosecution, measurement, payment, construction survey and staking, contractor quality control, public traffic, soil erosion and sediment control, minor crushed aggregate, road reconditioning, chip seal, micro surfacing, and asphalt tack coat.
• Attachment 5: Tonto National Forest Authorization Letter: This letter formally authorizes the FAA to proceed with the project, contingent upon Forest Service approval and adherence to specified conditions and mitigation measures. It also includes the Tonto National Forest Sonoran Desert Tortoise Awareness Program Handout and the Tonto National Forest Industrial Fire Plan.

These attachments are critical for bidders to fully understand the project's physical boundaries, the specific work required (road maintenance, signage, culvert repair), detailed technical specifications, environmental and safety requirements, and any necessary permits or authorizations. The detailed plans and specifications will inform bidding strategies, resource allocation, and execution planning.

Other / Unclassified

This document is a "General Decision Number" (AZ20250045) dated 09/12/2025, which supersedes AZ20240045. It provides prevailing wage rates for highway construction projects in Maricopa County, Arizona. The document details minimum wage rates and fringe benefits for various labor classifications, including carpenters, power equipment operators, truck drivers, laborers, and ironworkers. It also references Executive Orders 14026 and 13658 concerning minimum wage requirements for federal contractors and establishes guidelines for applying these orders based on contract award or renewal dates.

This document is crucial for any bidder on federal or federally-assisted highway construction projects in Maricopa County, Arizona. It specifies the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects. Bidders must use this information to accurately estimate labor costs and ensure compliance with federal labor standards, including those related to Executive Orders on paid sick leave and minimum wage. The document also outlines the process for requesting wage determination appeals and conformance decisions.