Pikes Peak Janitorial Services Contract

Solicitation / RFP / RFQ

This solicitation is for janitorial services at Pikes Peak National Cemetery in Colorado Springs, Colorado. The objective is to maintain a clean, neat, and professional appearance of the Cemetery's Administration Office building, Maintenance building, and Honor Guard building, totaling approximately 6,267 square feet. The contract will be performance-based, allowing offerors flexibility in developing cost-effective solutions.

• Routine Facility Cleaning: Daily cleaning of non-carpeted floors, carpeted floors, entrances, kitchens/breakrooms, general dusting, drinking fountains, vertical surfaces, windows/glass, walk-off mats/kiosk areas, and trash removal.

• Restroom/Locker Room Cleaning: Daily cleaning and disinfection of restrooms and locker rooms, including stocking supplies and trash removal.

• Periodic Cleaning Services: Monthly high dusting and spot cleaning; monthly cleaning of air registers, diffusers, and grilles; bi-monthly exterior window cleaning; semi-annual hard floor maintenance, carpet restorative cleaning, and light fixture cleaning.

• Green Cleaning: Contractor must use green cleaning products and processes.

• Contractor Furnished Equipment/Supplies: Contractor is responsible for all necessary supplies and equipment, which must be approved by the COR.

• Period of Performance: One (1) base period with up to four (4) one (1) year options.

• Contract Type: Firm Fixed Price.

• Offer Due Date: 05/15/2026 at 16:00 ET.

• Vendor Questions: Due by 05/05/2026, 11:00 AM EST, via email to david.hester@va.gov. Answers will be provided via amendment.

• Site Visit: Scheduled for 05/04/2026 at 10:00 AM.

• Evaluation Factors: Price and Technical Ability. Past performance will also be considered.

• SAM Registration: Vendors must be actively registered in SAM.gov at the time of submission and award.

• The acquisition is set aside for Women-Owned Small Business (WOSB) and Small Business concerns.

• NAICS Code: 561720 (Cleaning Services), Size Standard: $22 million.

• The solicitation incorporates FAR clauses by reference. Full text is available upon request or online.

• Attachments include Performance Work Requirements Summary, Maximum Cleaning Frequencies, Estimated Square Footages and Floor Finishes, Site Map, Floor Plans, Work Summary and Progress Report, Contract Discrepancy Report (CDR), and Janitorial Checklist.

Solicitation / RFP / RFQ

This solicitation is for Janitorial Services at Pikes Peak National Cemetery in Colorado Springs, Colorado. The objective is to maintain a clean, neat, and professional appearance of the Administration Office building, Maintenance building, and Honor Guard building, totaling approximately 6,267 square feet. The contract will be performance-based, allowing offerors flexibility in developing cost-effective solutions.

• Routine cleaning services for non-carpeted and carpeted floors, entrances, kitchens, breakrooms, lunchrooms, restrooms, locker rooms, dusting, drinking fountains, vertical surfaces, windows, interior/exterior glass, walk-off mats, and kiosk areas.

• Trash and recyclables collection and removal.

• Periodic cleaning services including high dusting, spot cleaning, air register/diffuser/grille cleaning, exterior window cleaning, hard floor maintenance, carpet restorative cleaning, and light fixture cleaning.

• Use of green cleaning products and processes.

• Provision of all necessary personnel, supervision, equipment, tools, material, and supplies.

• The contract is planned for one (1) base period with up to four (4) one (1) year options, individually exercised at the VA's discretion and dependent on the availability of funds.

• The period of performance for the base year is 08/01/2026 - 07/31/2027.

• Vendor questions are due by email no later than 4/5/2026, 11:00 am EST. Answers will be provided via amendment by 4/9/2026.

• A site visit is scheduled for 5/4/2026 at 10:00 am.

• Quotes are due by 05/15/2026 at 16:00 ET. Late quotes will not be accepted.

• Evaluation will be based on Price and Technical Ability.

• This solicitation is set aside for Women-Owned Small Business (WOSB).

• Vendors must be actively registered in SAM.gov at the time of quote submission and award.

• Offerors must complete and sign clause 852.219-75 on page 71; failure to do so will result in an unresponsive offer.

• Vendors are responsible for monitoring SAM.gov for amendments.

Solicitation / RFP / RFQ

This solicitation is for janitorial services at Pikes Peak National Cemetery in Colorado Springs, Colorado. The services are required to maintain the sanitation and aesthetic appearance of the Cemetery's Administration Office building, Maintenance building, and Honor Guard building, totaling approximately 6,267 square feet.

• Routine Facility Cleaning: Daily cleaning of non-carpeted and carpeted floors, entrances, kitchens, breakrooms, lunchrooms, dusting, drinking fountains, vertical surfaces, windows, glass doors, walk-off mats, kiosk areas, and trash removal.

• Restroom/Locker Room Cleaning: Daily cleaning and disinfection of all surfaces, floors, stocking of supplies, and trash removal.

• Periodic Cleaning Services: Monthly high dusting and spot cleaning, air register/diffuser/grille cleaning. Bi-monthly exterior window cleaning. Semi-annual hard floor maintenance, carpet restorative cleaning, and light fixture cleaning.

• Green Cleaning: Contractor must use green cleaning products and processes.

• Personnel: Contractor must provide all necessary personnel, supervision, expertise, equipment, tools, and supplies.

• Contract Type: Performance-based contract.

• Period of Performance: One (1) base period with up to four (4) one (1) year options.

• Estimated Value: Not explicitly stated in the provided pages.

• Offer Due Date: 05/15/2026, 16:00 ET.

• Submission Instructions: Submit quotes via email to david.hester@va.gov.

• Evaluation Criteria: Price and Technical Ability. Technical and past performance will be evaluated in combination with price.

• Site Visit: Scheduled for 4/4/2026 at 10:00 am.

• Vendor Questions: Due by 4/5/2026, 11:00 am EST.

• Set Aside: This solicitation is set aside for Women-Owned Small Business (WOSB) and Small Business concerns.

• NAICS Code: 561720 (Cleaning Services), Size Standard: $22 million.

• SAM Registration: Vendors must be actively registered in SAM.gov.

• The solicitation incorporates FAR clauses by reference. Full text is available upon request or electronically.

• A detailed Performance Work Statement (PWS) is included as Attachment 1.

• Maximum cleaning frequencies are detailed in Attachment 2.

• Estimated square footages and floor finishes are in Attachment 3.

• Floor plans and site maps are provided in Attachments 4 and 5.

Form / Attachment / Pricing Sheet

This document provides the price schedule for custodial services at Pikes Peak National Cemetery. Bidders must use this schedule to propose costs for the base year and four option years.

• Base Year (August 1, 2026 - July 31, 2027): Includes CLINs for Monthly Janitorial Services, Bi-Monthly Exterior Window Services, Semi-Annual Light Fixture Services, and Semi-Annual Floor Maintenance Services.
• Option Years 1-4 (August 1, 2027 - July 31, 2031): Mirrors the services offered in the base year, with identical CLINs and quantities for each year.
• Pricing Fields: Requires bidders to enter Unit Cost and Est. Total Cost for each CLIN, as well as Total Estimated Cost per year and a Grand Total.

This pricing sheet is critical for bidders to understand the scope of services and associated quantities for each contract year. It directly informs the cost proposal required for this opportunity. Bidders must accurately fill in all unit and total costs for each CLIN and period to ensure a complete and competitive bid. The services include janitorial, exterior window cleaning, light fixture maintenance, and floor maintenance at Pikes Peak National Cemetery.