PLANNED MAINTENANCE AGREEMENT FOR GENERAC 175kW Generator

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the opportunity.

• Generator Model: The specified generator model is GENERAC SD0145GG176.
• Generator Serial Number: The serial number for the generator is 3005695651.

This Q&A document clarifies specific equipment details relevant to the solicitation. Bidders should ensure their proposals align with these confirmed specifications.

Solicitation

This document is a solicitation for a Planned Maintenance Agreement for a Generac 175kW Generator. The USDA-ARS Biological Control of Insects Research Laboratory requires semi-annual inspection and maintenance service visits for a Generac 175kW Generator located in Columbia, Missouri. Services include inspection, maintenance, and diesel fuel top-off.

• Semi-annual inspection and maintenance visits for a Generac 175kW Generator.

• Frequency of service is as necessary for proper operation of the standby power system.

• Diesel fuel top-off service.

• Schedule of Items is detailed on attached SF-1449.

• Anticipated award type: Firm-fixed price requirements contract.

• Period of Performance: One (1) base year and four (4) one-year option periods, not to exceed five (5) years total.

• Quotes will be evaluated based on the lowest price technically acceptable criteria.

• Evaluation factors include: Price (fair and reasonable), Technical Acceptability (acceptable/unacceptable), and Past Performance (acceptable/neutral/unacceptable).

• Offerors must provide a detailed explanation of their ability to perform the required services and how they will accomplish the SOW requirements.

• Questions are due by April 22, 2026, at 12:00 PM Central Time.

• Quotes are due by email to Jessica Pacheco at jessica.pacheco@usda.gov.

• Offerors must hold prices firm for 90 calendar days from the offer receipt date.

• The document indicates "Notice of Total Small Business Aside" (52.219-6) is applicable, suggesting a potential small business set-aside.

• Offerors are not required to meet a qualification requirement to be eligible for award.

• The solicitation incorporates numerous FAR and AGAR clauses by reference. Key clauses include those related to commercial products/services, contractor employee whistleblower rights, prohibition on certain confidentiality agreements, combating trafficking in persons, personal identity verification, and service contract labor standards.

• Active registration in SAM.gov is required for quote submission.

• Offerors must acknowledge all solicitation amendments on SF-30.

• The technical package should describe the company's capability, technical and management approach, and experience with similar projects.

Form / Attachment / Pricing Sheet

This document is a Wage Determination from the U.S. Department of Labor, setting the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act (SCA). It is intended to ensure that contractors performing services for the federal government provide fair wages and benefits to their employees.

• Lists numerous occupational codes and titles, along with their corresponding minimum hourly wage rates.
• Specifies required fringe benefits, including Health & Welfare rates and Paid Sick Leave provisions (EO 13706).
• Includes notes on Executive Orders 13706 and 13658, detailing requirements for paid sick leave and minimum hourly wages for federal contractors.
• Outlines the process for requesting additional classifications and wage rates (Conformance Process) if a required occupation is not listed.

Bidders must review this document to understand the minimum labor costs associated with performing the contract. The wage rates and benefits listed are mandatory for covered employees and will directly impact the cost of proposals. Failure to comply with these wage determinations can lead to penalties.

Solicitation / RFP / RFQ

This document is a solicitation for a Planned Maintenance Agreement for a Generac 175kW Generator. The USDA-ARS Biological Control of Insects Research Laboratory requires semi-annual inspection and maintenance service visits for the generator located in Columbia, Missouri. Additional services include ensuring proper operation of the standby power system and performing a diesel fuel top-off service.

• Semi-annual inspection and maintenance service visits.

• Ensuring proper operation of the standby power system.

• Performing a diesel fuel top-off service.

• Pricing for each year of the contract period is required.

• Anticipated Award Type: Firm-fixed-price requirements contract.

• Period of Performance: One (1) base year and four (4) one-year option periods, for a total duration not to exceed five (5) years.

• Base Year: 08/01/2026 - 07/31/2027

• Option Years 1-4: 08/01/2027 - 07/31/2031

• Quotes must be submitted electronically via email to jessica.pacheco@usda.gov.

• Submission deadline: April 22, 2026, at 12:00 PM Central Time.

• Offerors must include pricing for all items.

• Evaluation Method: Lowest price technically acceptable criteria.

• Technical Acceptability: Rated "acceptable" or "unacceptable" based on the ability to provide a sound and compliant approach.

• Past Performance: Will be evaluated as "Acceptable," "Neutral," or "Unacceptable."

• Offerors must provide a detailed explanation of their ability to perform the required services, addressing how they will accomplish the SOW requirements.

• Experience: Description of services provided on projects within the last five (5) years, including scope, dollar value, period of performance, project location, and contact information.

• Period for acceptance of offers: 90 calendar days from the date specified for receipt of offers.

• Not explicitly stated, but several clauses related to small business concerns are included (e.g., 52.219-4, 52.219-6, 52.219-8, 52.219-9).

• The solicitation incorporates numerous FAR clauses by reference. Full text is available upon request or electronically.

• Active registration in SAM.gov is required at quote submission.

• Offerors must acknowledge any solicitation amendments on SF-30.

• Questions are due by April 22, 2026, via email to jessica.pacheco@usda.gov.

Solicitation / RFP / RFQ

This document is a solicitation for a planned maintenance agreement for a Generac 175kW generator. The agreement covers a base period and four option years.

• Planned maintenance agreement for a Generac 175kW generator.

• The agreement includes a base period and four option years.

• Base Period:

  • Period of Performance: 08/01/2026 to 07/31/2027
  • Delivery: 07/31/2027

• Option Year 1:

  • Period of Performance: 08/01/2027 to 07/31/2028
  • Delivery: 07/31/2028

• Option Year 2:

  • Period of Performance: 08/01/2028 to 07/31/2029
  • Delivery: 07/31/2029

• Option Year 3:

  • Period of Performance: 08/01/2029 to 07/31/2030
  • Delivery: 07/31/2030

• Option Year 4:

  • Period of Performance: 08/01/2030 to 07/31/2031
  • Delivery: 07/31/2031

• Solicitation Number: L232SA26Q0487

• Offer Due Date/Local Time: 04/30/2026 1600 CT

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-5.

• This acquisition is a 100.00% set-aside for Small Business.

• North American Industry Classification Standard (NAICS) Code: 811310

• Size Standard: $12.5 Million

• The issuing office is USDA ARS Acquisition and Property D, Beltsville, MD.

• The delivery/payment address is MWA Biological Control of Insects R, Columbia, MO.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure the continued and reliable operation of the GENERAC 175kW Generator at the USDA-ARS Biological Control of Insects Research Laboratory in Columbia, Missouri, supporting the ARS research mission.

• Provide trained technicians for semi-annual inspection and maintenance service visits.

• Perform additional services as necessary for proper operation and diesel fuel top-off.

• Tasks include, but are not limited to:

  • 99-Point Inspection & Test (Quarterly)
  • Engine Service (Annually)
  • Cooling System Service (Annually)
  • Load Bank Test (2 Hours Annually)
  • Fuel Sampling (DFQ) (Annually)
  • Battery Changes
  • Load Bank Test (4 Hours once every 5 years)

• All preventative maintenance, inspections, and service must ensure the equipment is safe and operational.

• Services must be compliant with NFPA 110, Standard for Emergency and Standby Power Systems.

• Emergency service is required 365 days a year, day or night.

• Base Year: 08/01/2026 - 07/31/2027

• Option Years 1-4: 08/01/2027 - 07/31/2031

• Location: USDA-ARS Biological Control of Insects Research Laboratory, 1503 S. Providence Road, Columbia, Missouri.

• Contractor must provide trained technicians certified through the Electrical Generating Systems Association (EGSA) with experience in performing required maintenance and service.

• Contractor is responsible for worker safety.

• Government-furnished support is limited to access of the location during regular business hours (8:00 AM - 5:00 PM, Monday-Friday).

• Service visits will be coordinated with the Grounds Maintenance Worker at the laboratory.