Portable Latrines and Handwashing Stations, Del Rio, TX

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding Solicitation W569QE26Q0004, clarifying various aspects of the portable sanitation services requirement.

• Servicing Schedule: Services are required two days per week, specifically Tuesdays and Fridays. The government will not designate specific days post-award.
• Government-Furnished Items: The government will not provide a water source, on-installation dump/disposal access, or staging areas. The contractor is responsible for sourcing these commercially.
• Site Access: The sites are not on government facilities, thus eliminating the need for installation access procedures or background checks.
• Relocation Scope: The PWS has been updated to clarify that the contractor shall provide up to one (1) relocation set (two latrines and one handwashing station) per month at no additional cost. Relocations are within a 5-mile radius of the Del Rio and Uvalde area. Exceeding this scope will incur additional costs via contract modification.
• Insurance: FAR 52.228-5 is not required as all locations are off government installations.
• Unit Safeguarding: The contractor is responsible for safeguarding the units and covering costs for loss, theft, or damage by a third party while in the government's possession.
• New Requirement: This is a new requirement; there is no incumbent contractor.
• Water Provision: Water will not be provided by the government.
• Past Performance: Volume III – Past Performance is required, and the solicitation has been amended to address this.
• Staffing Plan / SCA: Applicable labor classifications under Wage Determination 2015-5303 are the responsibility of the contractor to determine.
• Latrine/Station Specifications: Standard, non-ADA compliant latrines and handwashing stations are required. No specific brands are mandated beyond PWS specifications.
• Invoicing: Monthly invoicing is acceptable and should be submitted through WAWF/PIEE.
• CLINs: CLIN 0005 (Delivery and Setup) is for the Base Period. A corresponding "Final Pickup and Site Restoration" CLIN will be added to the Base Period and applies only if no option years are exercised. If options are exercised, the final pickup cost from the last exercised option year will apply.
• Delivery Locations: Specific grid coordinates and map images with street addresses are provided in Appendix A of the PWS for all seven locations.
• Contract Manager: The Contract Manager is Key Personnel but does not require full-time physical presence in Del Rio, TX; remote management with periodic on-site visits is acceptable.

These clarifications do not appear to alter submission deadlines or evaluation factors but provide essential details for proposal preparation and understanding contract performance requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide and maintain portable latrines and handwashing stations to support mission operations in the Del Rio, Texas Sector.

• Provide fourteen (14) portable latrines and seven (7) handwashing stations.

• Ensure all units are fully operational, clean, and maintained.

• Service all units twice weekly, including cleaning, waste removal, water replenishment, and restocking supplies.

• Perform routine scheduled maintenance and required repairs within 24 hours, or replace units within 24 hours.

• Relocate units within five (5) business days upon Government request.

• Clean up all spills at the contractor's expense in accordance with applicable laws.

• Dispose of grey water in accordance with state laws and obtain necessary licenses/permits.

• Units must be serviceable, structurally sound, watertight, and free of damage.

• Latrines must be fully enclosed with a roof, ventilated, and have a functional toilet seat, urinal, and lockable door.

• Handwashing stations must be equipped with functional soap and paper towel dispensers, and secure fresh-water and gray-water tanks.

• Service sheets must be posted at each unit after every service.

• Acceptable Quality Levels (AQLs) are defined for various tasks, with a maximum of five (5) deficiencies per month for most requirements, and zero deviation for others (e.g., repairs, QCP submission).

• Period of Performance: One (1) 12-month base year, three (3) 12-month option years, and one (1) 11.5-month option period.

• Place of Performance: Del Rio, Texas Sector.

• Contractor must develop and implement a Quality Control Plan (QCP) within 30 days of award.

• Contractor personnel must comply with all installation access, security, and identification requirements.

• Personnel must complete required training (e.g., AT Level I, OPSEC, IA/IT, TARP).

• Contractor must provide a Contract Manager and Alternate Contract Manager.

• A firm fixed price contract type is anticipated.

• Government-furnished items and services will not be provided.

Form / Attachment / Pricing Sheet

This document, Attachment A to the Performance Work Statement (PWS), Version 1, dated October 2023, provides the locations of portable latrines and handwashing stations. It serves to identify specific geographic coordinates for these facilities.

• The document lists seven distinct locations, each identified by a sequential number.
• For each location, a set of latitude and longitude coordinates is provided.
• A corresponding aerial map image is included for each location, visually indicating the site.
• Addresses and place names (e.g., "Rock Quarry Group Campground," "Del Rio, TX") are associated with some locations.

This attachment is crucial for bidders to understand the physical sites where services related to the portable latrines and handwashing stations will be required. It directly informs logistical planning, site assessment, and the scope of work related to the placement, maintenance, and servicing of these facilities.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products/services, specifically for Portable Latrines and Handwashing Stations in Del Rio, Texas. The government intends to award a Firm-Fixed-Price (FFP) contract. This acquisition is a 100% Small Business set-aside. The North American Industry Classification System (NAICS) code is 562991 – Septic Tank and Related Services.

The core requirement is the provision of Portable Latrines and Handwashing Stations. Contractors are directed to review "Attachment B08 PWS Portable Latrines and Handwashing Stations, Del Rio, TX" for detailed requirements.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance:

  • Base Period: 27 APR 2026 - 26 APR 2027
  • Option 1: 27 APR 2027 - 26 APR 2028
  • Option 2: 27 APR 2028 - 26 APR 2029
  • Option 3: 27 APR 2029 - 26 APR 2030
  • Option 4: 27 APR 2030 - 26 APR 2031
  • Option (52.217-8): 27 APR 2031 - 26 OCT 2031 (This is a 6-month option to extend services, estimated at 50% of the fourth option year's price).

• Estimated Value: Not explicitly stated, but a "Total Estimated Contract Value" line is present in the Price Schedule.

• Submission: Quotes must be submitted electronically by 1200 hours Central Daylight Time on 18 April 2026.

• Quote Validity: Quotes must be valid for 90 days.

• Evaluation: Award will be based on the Lowest Price Technically Acceptable (LPTA) evaluated price. Proposals will be evaluated for technical acceptability first, then price. The government intends to award without discussions.

• Proposal Format: Quotations must consist of three volumes: I – Technical Capability (max 10 pages), II – Price (completed Bid Schedule), and III – Solicitation Documents (completed and signed sections).

• Set-Aside: This acquisition is a total 100% Small Business set-aside.

• Registration: Offerors must be registered in the System for Award Management (SAM) and Wide Area Workflow (WAWF) prior to award.

• Questions regarding the solicitation are due by 1500 hours Central Daylight Time on 15 April 2026 and should be emailed to the points of contact listed.

• A summary of questions and answers will be provided via amendment on SAM.gov.

• Offerors must review all applicable FAR and DFARS provisions and clauses.

Form / Attachment / Pricing Sheet

This document is a price schedule for the "Service 2 x week" sheet, detailing the costs associated with portable latrine and handwashing station rentals and servicing. Bidders should use this to understand and potentially fill in pricing for the specified items.

• Portable Latrine Rental: Includes 14 portable latrines rented monthly.
• Portable Latrine Servicing: Includes servicing of latrines twice a week.
• Handwashing Station Rental: Includes 7 handwashing stations rented monthly.
• Handwashing Station Servicing: Includes servicing of stations twice a week.
• Delivery and Setup: A one-time job cost.
• Final Pickup & Site Restoration: A one-time job cost, if applicable.
• Extension Option: Includes a 6-month extension equivalent to one-half of an option year (Item 52.217-8).
• Quantities: Most rental and servicing items are listed for a 12-month period.
• Pricing: Unit prices and total amounts are left blank, indicating they need to be filled in by the bidder.

This pricing sheet is crucial for bidders to calculate their proposed costs for providing portable latrine and handwashing station services. Bidders must complete the unit price and total amount columns for each line item to submit a responsive bid. The structure outlines the expected services and quantities for a 12-month period, with provisions for setup, servicing, and potential option year extensions.

Form / Attachment / Pricing Sheet

This document is a price schedule for portable latrine and handwashing station services. Bidders should use this to understand the cost structure for these services.

• Service Items: Includes rental and servicing of portable latrines and handwashing stations, delivery, setup, and final pickup.
• Quantities: Specifies quantities for monthly rentals and servicing, as well as one-time jobs for delivery, setup, and pickup.
• Pricing: Columns for Unit Price are provided, but no unit prices are listed in this version of the sheet. A "Quote Total" is also present but shows 0.0.
• Extension Option: Includes an item for a six (6)-month extension equivalent to one-half of an option year.

This pricing sheet outlines the specific services and quantities required for portable sanitation. Bidders need to fill in their unit prices for each line item to provide a complete quote. The structure indicates a potential need for these services over multiple periods, as suggested by the repeated line items and the extension option.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products/services, specifically for Portable Latrines and Handwashing Stations in Del Rio, Texas. The acquisition is a 100% small business set-aside under NAICS code 562991. The contract will be Firm-Fixed-Price (FFP).

The core requirement is the provision of Portable Latrines and Handwashing Stations. Contractors must review the "Attachment B08 Performance Work Statement" for detailed requirements.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance:

  • Base Period: April 27, 2026 - April 26, 2027
  • Option 1: April 27, 2027 - April 26, 2028
  • Option 2: April 27, 2028 - April 26, 2029
  • Option 3: April 27, 2029 - April 26, 2030
  • Option 4: April 27, 2030 - April 26, 2031
  • Option to Extend Services (52.217-8): April 27, 2031 - October 26, 2031

• Estimated Value: Not explicitly stated, but a "Total Estimated Contract Value" line is present.

• Submission: Quotes must be submitted electronically by the date and time specified in the solicitation.

• Format: Quotations must consist of four volumes: Technical Capability, Price, Past Performance, and Solicitation Documents. Specific page limitations apply to Volume I (Technical Capability - 10 pages).

• Evaluation: Award will be based on the lowest price technically acceptable (LPTA). Proposals will be evaluated for technical acceptability and price. The Government intends to award without discussions.

• Key Deadlines:

  • Questions Due: April 15, 2026, 1500 hours CDT
  • Quotes Due: April 18, 2026, 1200 hours CDT

• Quote Validity: Quotes must be valid for 90 days.

• This acquisition is a 100% small business set-aside.

• Offerors must be registered in the System for Award Management (SAM) and Wide Area Workflow (WAWF).

• Offerors must be compliant with Section 889.

• Applicable FAR and DFARS provisions and clauses are listed throughout the document.

• Contractors must review all applicable clauses and provisions, accessible via provided links.

• Monthly invoicing is acceptable; no other forms of contract financing are permitted.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide and maintain portable latrines and handwashing stations in the Del Rio, Texas Sector to ensure field sanitation and support job requirements.

• Provide and maintain fourteen (14) portable latrines and seven (7) handwashing stations.

• Service all units twice weekly, including cleaning, waste removal, water replenishment, toilet paper/paper towel restocking, and soap refilling.

• Perform routine scheduled maintenance and replace or repair damaged units within 24 hours.

• Relocate units within five (5) business days upon Government request.

• Ensure all units are fully operational, clean, and maintained.

• Place of Performance: Del Rio, Texas Sector.

• Period of Performance: One 12-month base year, three 12-month option years, and one 11.5-month option period.

  • Base Year: 27 Apr 2026 to 26 April 2027
  • Option 1: 27 Apr 2027 to 26 April 2028
  • Option 2: 27 Apr 2028 to 26 April 2029
  • Option 3: 27 Apr 2029 to 26 April 2030
  • Option 4: 27 Apr 2030 to 26 April 2031

• Develop and implement a Quality Control Plan (QCP) within 30 days of award.

• Implement an Operations Security (OPSEC) program.

• Contractor personnel must comply with all installation access requirements and undergo background checks.

• Contractor must ensure employment eligibility verification for all personnel.

• All personnel must complete required training, including Anti-Terrorism (AT) Level I, OPSEC Awareness, and IA/IT Training.

• Adhere to all Federal, State, and local laws regarding safety, environmental compliance, and waste disposal.

• Provide a Contract Manager and Alternate Contract Manager with specific experience requirements.

• The contract type is anticipated to be Firm Fixed Price.

Wage Determination

This document is a Wage Determination (No. 2015-5303, Revision No. 30, dated 12/03/2025) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It specifies the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for the area encompassing Texas Counties of Edwards, Kinney, Real, Uvalde, and Val Verde.

• Applicability: This wage determination applies to contracts covered by the Service Contract Act within the specified Texas counties.
• Occupational Listings: The document provides a comprehensive list of occupational codes and titles, along with their corresponding minimum hourly wage rates. This includes a wide range of categories such as Administrative Support, Automotive Service, Health Occupations, Information Technology, and many more.
• Fringe Benefits: All listed occupations are entitled to specific fringe benefits, detailed separately in the document. These include Health & Welfare benefits ($5.55 per hour or $222.00 per week) and provisions for paid sick leave under Executive Order 13706.
• Executive Orders: The document references Executive Order 13706 (Paid Sick Leave for Federal Contractors) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors), outlining requirements for paid sick leave and minimum wage rates (at least $13.30 per hour, subject to annual adjustment).
• Vacation and Holidays: Specific provisions for paid vacation (based on years of service) and a minimum of eleven paid holidays per year are detailed.
• Special Provisions: Notes address specific situations, such as:
  • Computer Employees: Exemption criteria for computer professionals are outlined, indicating that this wage determination may not apply to exempt employees.
  • Night Pay & Sunday Pay: Differentials for night and Sunday work for Air Traffic Controllers and Weather Observers are specified.
  • Hazardous Pay Differential: An 8% differential for high-hazard work and a 4% differential for low-hazard work involving ordnance or explosives are detailed.
  • Uniform Allowance: Requirements for providing and maintaining uniforms are outlined, including reimbursement standards.
• Conformance Process: Information is provided on the process for classifying and determining wage rates for occupations not listed in the determination.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under the Service Contract Act in the specified region. It directly impacts the pricing of proposals and ensures compliance with federal labor laws.