DESIGN-BUILD P1678 NATO JFCNF PHASE II INTERIM MODULAR FACILITY, NSA NORFOLK, VA

Amendment / Modification

This amendment (0002) to the solicitation N4008525R2638 makes the following changes:

• Proposal Due Date Extension: The deadline for submitting proposals has been extended from February 11, 2026, to February 24, 2026.

• Updated Evaluation Factors for Award: Factor 2, "Experience," has been revised. This includes updated subfactor requirements for General Construction Experience, Permanent Modular Construction (PMC) Experience, and Design Experience. Key changes include specific minimum project costs ($50,000,000 for General Construction and Design, $25,000,000 for PMC), scope definitions (e.g., new construction of two-story or greater buildings), and complexity requirements (e.g., deep foundations, structural support slabs). The document clarifies that only the prime contractor's experience (or that of a JV entity/member) will be considered, not subcontractors, except for small businesses utilizing specific provisions. The Construction & Design Experience Project Data Sheet (Attachment C) is mandatory for submitting this information.

• Pre-proposal Inquiries: Responses to pre-proposal inquiries are provided, attached separately. No further pre-proposal inquiries for Phase I will be accepted.

• Section 00 00 00 - Procurement and Contracting Requirements (Response Due Date)

• Section 00 72 00 - General Conditions (Proposal due date extension and reference to Amendment 0002)

• Factor 2 - Experience (within the solicitation's evaluation criteria)

• Section 00 73 00 - Supplementary Conditions (Addition of Amendment 0002 Pre-Proposal Inquiries attachment)

• The proposal submission deadline has been extended to February 24, 2026.

• Offerors must now adhere to the updated experience requirements for General Construction, PMC, and Design when preparing their proposals, utilizing the specified Project Data Sheet (Attachment C).

Questions & Answers / Clarifications

This document contains responses to pre-proposal inquiries regarding the solicitation.

• Pre-proposal Exchange Meetings: The Government may provide an opportunity for pre-proposal exchange meetings with each Offeror, to be considered during Phase II.
• Factor 2 Revisions & Proposal Due Date: Revisions to Factor 2 requirements have increased competition. While appreciated, the current proposal due date of February 11, 2026, is not feasible for new Offerors to assemble teams and submit quality proposals. A request was made to extend the due date by six additional weeks.
• JV Registration: A newly formed Joint Venture (JV) must be registered in SAM.gov and the PIEE module at the time of Phase I proposal submission. This registration must remain active through award.
• Extension Request: A request was made for a three-week extension to allow for the firming up of the most advantageous Design-Build team.

Responses indicate that pre-proposal meetings may be considered in Phase II. Specific guidance is provided on JV registration requirements. The document references Amendment 0002, suggesting that some of the inquiries, including the request for a proposal due date extension, have been addressed in that amendment.

Questions & Answers / Clarifications

This document contains responses to Pre-Proposal Inquiries (PPIs) regarding Solicitation N4008525R2638, providing clarifications on various aspects of the solicitation.

• CMMC Requirements: The project will not contain CUI in Phase 2. However, DFARS 252.204-7021 and DFARS 252.204-7025 are applicable, requiring CMMC Level 1 certification due to access to certain non-public information.
• Experience Requirements: The government will consider projects that are 90% complete with interim CPARS to fulfill past experience requirements. For Subfactor 2a (General Construction Experience), the requirement for "design experience" has been clarified to "construction experience." For Subfactor 2c (Design Experience), "Designer of Record" experience can include "Design Team" experience, and projects with 100% design completion, even if still under construction, can be submitted.
• Project Type: The project requires "Permanent Modular Construction" and not "Relocatable or Interim Modular Construction."
• Phase II Notification: Notification of selection for Phase II is estimated to occur around April 2026, subject to change.
• Progress Payments: Monthly progress payments for modular facilities under construction in a warehouse will be considered, provided title requirements and specification sections are met.
• Subcontractor Experience: For Subfactor 2b (Permanent Modular Construction), subcontractor experience is allowed, including that of off-site fabricators/builders working as subcontractors.

Several sections of the solicitation have been amended or clarified based on these inquiries, including experience thresholds, definitions, and submission requirements. Bidders should refer to Amendment 0001 for specific changes. The due date for PPI questions was extended, and a 2-week extension to the proposal due date has been provided.

Amendment / Modification

This amendment (0001) to solicitation N4008525R2638 modifies the original solicitation by:

• Extending the Proposal Due Date: The deadline for submitting offers has been moved from February 5, 2026, to February 11, 2026.
• Updating Evaluation Factors: Factor 2 (Experience) has been revised. This includes updated subfactors for General Construction Experience, Permanent Modular Construction (PMC) Experience, and Design Experience, with specific criteria for size, scope, and complexity.
• Incorporating DFARS Provisions and Clauses: Applicable DFARS (Defense Federal Acquisition Regulation Supplement) provisions and clauses have been added, specifically DFARS 252.204-7021 and 252.204-7025 related to Cybersecurity Maturity Model Certification (CMMC) Level Requirements.
• Providing Responses to Pre-Proposal Inquiries: Responses to vendor questions are included, attached separately.
• Updating Attachments: Attachment C (Experience Project Data Sheet) has been updated, and Attachment H (JFCN IMF DB RFP) has been added.

• Section 00 00 00 - Procurement and Contracting Requirements (Response Due Date updated)

• Section 00 3000 - Available Information (updated to incorporate changes)

• Evaluation Factors for Award (Factor 2 - Experience updated)

• Section 00 7000 - Conditions of the Contract (DFARS clauses added)

• Attachments C and H

• The proposal due date has been extended to February 11, 2026.

• Offerors must review the updated evaluation factors for Factor 2 (Experience) and ensure their submissions align with the revised criteria for General Construction, PMC, and Design Experience.

• Offerors must also address the newly incorporated DFARS clauses related to CMMC requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment C - Construction & Design Experience Project Data Sheet," is a form required for bidders to provide detailed information about their experience on specific construction and design projects. It is used to assess a bidder's qualifications and relevant past performance.

• Project Identification: Allows selection of a specific project number (CON #1-5 or MOD #1-5, DESIGN #1-5).
• Experience Type: Specifies if the experience is as an Offeror, Joint-Venture, Sub-Contractor, Prime Contractor, or Other.
• Firm Information: Collects firm name, address, contact details, UEI Number, and Cage Code.
• Work Performed: Details the percentage of work performed and the role (Prime, Sub, JV, Other).
• Contract Details: Includes contract number, title, location, award date, delivery/task order number, and completion dates (construction and design).
• Type of Work: Categorizes the work (New Construction, Renovation, Repair, Alteration, Other).
• Type of Contract/Task Order: Allows selection of Firm-Fixed Price, Cost/Time and Material, or Other.
• Construction Project Details (Block 7): Captures award amount, final price, and contract type for construction projects, including Design-Build specifics.
• Design Project Details (Block 8): Captures A/E Design Fee, Total Construction Value, and contract type for design projects (e.g., RFP Development, Full Plans & Specs, Engineering Services, Designer of Record).
• Project Description (Block 9): Requires a detailed description of the project and its relevancy to the current RFP, including design effort if applicable.
• Self-Performed Work (Block 10): Asks for a detailed description of the work the firm self-performed.
• Other Information (Block 11): A general field for additional relevant details.

Bidders must accurately complete this form to demonstrate their relevant experience and qualifications for the opportunity. The information provided will be crucial for the government's evaluation of past performance and capability. Failure to provide complete and accurate information may negatively impact the evaluation.

Form / Attachment / Pricing Sheet

This document is a Vendor Registration Guide for the Procurement Integrated Enterprise Environment (PIEE) platform. It provides step-by-step instructions for new and existing vendors to register for a PIEE user account and add roles, specifically the "Proposal Manager" or "Proposal View Only" roles for the PIEE Solicitation Module.

• New User Registration: Covers self-registration, selecting the "Vendor" user type, creating User IDs and passwords, setting up security questions, completing user profiles, and providing supervisor and company information.
• Role Assignment: Details how to select the "SOL - Solicitation" application and assign roles like "Proposal Manager" (required for submitting offers) or "Proposal View Only." It also includes entering a CAGE Code and justification for access.
• Existing User Role Addition: Explains how logged-in users can navigate to "My Account" and "Add Additional Roles" to obtain the necessary permissions.
• Verification and Submission: Outlines the process of verifying registration information, reviewing the Statement of Accountability Agreement, and submitting the registration.
• Support Information: Provides links and contact details for "Getting Started," "Account Support," and "Technical Support."
• Roles and Actions/Functions Matrix: Defines the actions available to each vendor role (Proposal Manager, Proposal View Only), such as submitting offers, viewing offers, and searching.

This guide is crucial for any vendor wishing to respond to solicitations posted on the PIEE platform. Bidders must successfully register and obtain the appropriate roles (primarily "Proposal Manager") to submit offers. Understanding the registration process and the available roles is essential for participation in DoD solicitations managed through PIEE.

Form / Attachment / Pricing Sheet

This document is Attachment A, a template for submitting Pre-Proposal Inquiries (PPIs) related to Solicitation N4008525R2638. It provides a structured format for potential bidders to ask questions about the solicitation.

• Submitted By: Field for the vendor's name.
• Date Submitted: Field for the date the inquiry is submitted.
• Reference: Field for referencing specific parts of the solicitation.
• Question: The main area for vendors to detail their inquiry.
• Page, Section, Paragraph: Fields to specify the exact location within the solicitation the question pertains to.

This template is crucial for bidders who have questions regarding the "Design-Build, P1678 NATO JFCNF Phase II Interim Modular Facility" at Naval Support Activity (NSA), Hampton Roads, Virginia. Using this form ensures that inquiries are submitted in a clear, organized manner, facilitating efficient responses from the government and aiding in proposal preparation.

Form / Attachment / Pricing Sheet

This document, "Attachment C - Construction & Design Experience Project Data Sheet," is a form for bidders to provide detailed information about their past construction and design projects. It is used to demonstrate relevant experience for the opportunity.

• Project Identification: Allows selection of project type (CON, MOD, DESIGN) and number.
• Firm Information: Collects firm name, address, contact details, UEI, and Cage Code.
• Role & Performance: Details the bidder's role (Offeror, Prime Contractor, Sub Contractor, etc.) and the percentage of work performed.
• Contract Details: Requires contract number, title, location, award date, and construction/design completion dates.
• Work Type: Categorizes the type of work (New Construction, Renovation, Repair, Alteration).
• Contract Type: Specifies the type of contract/task order (Firm-Fixed Price, Cost/Time and Material, etc.).
• Project Specifics: Separate blocks for General Construction/Modular Projects (Block 7) and Design Projects (Block 8), including award/final price, contract type, and A/E Design Fee/Total Construction Value.
• Project Description: Requires a detailed description of the project and its relevancy to the RFP, including design effort if applicable.
• Self-Performed Work: Asks for a detailed description of work performed by the bidder's firm.
• Other Information: A general field for additional relevant details.

Bidders must complete this form accurately to detail their experience. The information provided will be used to evaluate the bidder's qualifications and past performance as it relates to the requirements of the solicitation. Failure to provide complete and accurate information may impact the evaluation of the proposal.

Solicitation / RFP / RFQ

This solicitation is for a Design-Build project to provide administration and operational spaces for NATO Joint Force Command Norfolk (JFCNF). The project involves constructing a permanent modular facility that meets applicable codes and standards. Support elements include site preparation, earthwork, excavation, grading, paving, and storm water improvements. The site is currently vacant, and utilities will need to be brought to the site.

• Design-Build project for a permanent modular facility.

• Site preparation, clearing, earthwork, excavation, cut and fill, grading, paving, and storm water improvements.

• Bringing utilities to the site for tie-in.

• Must meet permanent construction codes and standards.

• Contract Type: Firm Fixed Price (FFP) Design-Build Construction.

• Period of Performance: 640 calendar days from notice to proceed.

• Estimated Magnitude of Construction: $100,000,000 to $250,000,000.

• NAICS Code: 236220, Size Standard: $45,000,000.

• Two-phase design-build selection procedures.

• Phase I: Evaluation of Technical Approach (Factor 1 - Acceptable/Unacceptable), Experience (Factor 2), Past Performance (Factor 3), and Safety (Factor 4).

• Phase II: Evaluation of Technical Solution (Factor 5), Small Business Utilization and Participation (Factor 6), and Price.

• Award will be made to the responsible Offeror(s) whose offer represents the best value to the Government, considering non-price factors and price.

• Proposal Submission Deadline: 05 Feb 2026, 02:00 PM local time.

• Correspondence: All correspondence via email to kristy.l.gerrek.civ@us.navy.mil.

• Solicited on an unrestricted basis with Full and Open Competition.

• Offerors selected for Phase II will be notified directly to submit Phase II proposals.

• A bid bond (SF-24) in the amount of 20% of the total project bid price or $3M, whichever is less, is required.

• Offerors must be registered in SAM.gov.

• Attachments include Pre-Proposal Inquiry Log Template, PIEE Vendor Access Instructions, Construction and Design Experience Project Data Sheet, Past Performance Questionnaire, and various Small Business forms.

Form / Attachment / Pricing Sheet

This document is Attachment D, the NAVFAC Form PPQ (Past Performance Questionnaire). It is to be used for all evaluations requiring a Past Performance Questionnaire (PPQ).

• Contractor Information: Requires firm name, address, phone, email, point of contact, CAGE code, UEI, and details about the work performed (prime, sub, JV, etc.), contract number, type, title, location, award/completion dates, and original/final contract prices.
• Project Description: Includes complexity of work (High, Med, Routine) and a description of how the project is relevant to the current submission.
• Client Information: Requires client name, title, phone, email, description of the client's role, date questionnaire completed, and client signature.
• Adjective Ratings: Provides definitions and a rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) for evaluating contractor performance across various categories including Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, and General.

This form is critical for bidders to obtain from past clients and submit as part of their proposal to demonstrate past performance. The instructions specify when to use the PPQ versus a CPARS evaluation. Offerors unable to obtain a completed PPQ before the closing date should submit the first page with available contract and client information. The government reserves the right to verify all information on this form.