Pre-solicitation Notice ? Procurement of Projection System Upgrade in support of P-8A Aircrew Training Device (ATD) - Operational Flight Trainer (OFT)

Solicitation / RFP / RFQ

This solicitation seeks sources to design, fabricate, install, integrate, test, and deliver a P-8A Operational Flight Trainer (OFT) projection system upgrade solution for the United States Navy (USN) and the Royal Australian Air Force (RAAF).

• P-8A OFT projection system upgrade.

• Includes design, fabrication, installation, integration, testing, and delivery.

• Requires compliance with System Authorization Access Request (SAAR) requirements for Navy IT resources.

• Contractor personnel must adhere to identification protocols.

• Packaging and marking must comply with specified standards (e.g., MIL-STD-129, MIL-STD-130).

• Technical data and information delivery is required per DD Form 1423.

• Cybersecurity Maturity Model Certification (CMMC) Level 2 (Self) or higher is required for systems processing Federal Contract Information (FCI) or Controlled Unclassified Information (CUI).

• Solicitation Number: N6134026R1010

• Solicitation Issue Date: April 10, 2026

• Offer Due Date: June 15, 2026, 01:00 PM

• NAICS Code: 333310

• Size Standard: 1000 employees

• Contract Type: Not explicitly stated, but pricing arrangements are Firm Fixed Price for most line items.

• Proposals will be evaluated based on Technical, Past Performance, and Cost/Price.

• Specific evaluation criteria are detailed in Section M.

• First Article Testing may be required, but can be waived at the Government's discretion.

• This acquisition is set aside for Small Business.

• The document includes numerous DFARS and FAR clauses incorporated by reference and in full text, covering areas such as payment instructions, inspection and acceptance, packaging, technical data, contract administration, and organizational conflicts of interest.

• Contact for solicitation information: Amanda McCarthy (amanda.m.mccarthy.civ@us.navy.mil, 407-380-4013).

Solicitation / RFP / RFQ

This document is a Performance Specification for the P-8A Operational Flight Trainer (OFT) Projection Systems Upgrade. It details the performance and functional requirements for the design, development, integration, and testing of upgraded projection systems for specific P-8A ATD OFTs (device 2F202F, serial numbers 1-7, 9-11, 12-16, 17, 18, 19, 21) located at NAS Jacksonville, FL, NAS Whidbey Island, WA, and RAAF Base Edinburgh, SA ITC.

The specification outlines detailed requirements for the Visual System (VS) and its integrated Display System (DS), including:

• Visual System Performance: Frame rates (>=60 Hz), viewpoints (Pilot and CoPilot Eye Points), correlation with host trainer cues, operational modes (online, maintenance).
• Display System Requirements: Seamless training scene, no negative impact on training tasks, viewing volume (12-inch radius spheres around eyepoints), no observable degradation within the viewing volume.
• Field-of-View (FOV): Minimum 60 degrees vertical, minimum 220 degrees horizontal.
• Resolution: Static resolution (average 5 arc-mins/OLP), dynamic resolution (no more than 20% degradation from static).
• Luminance: Surface luminance (average 8 ft-L), luminance variation (<=10%), luminance dynamic range (black level <=0.003 ft-L).
• Color: D65 white point, color temperature uniformity, color matching across adjacent channels (<=0.003 u’,v’ distance).
• Contrast Ratio: Minimum 10:1 per channel.
• Geometric Accuracy: Total geometric distortion (<=1.5 degrees), relative geometric distortion (<=20 arc-minutes), adjacent channel matching (<=4 arc-minutes).
• Display Device Requirements: Illumination source half-life (>=40,000 hours), hours of use at final inspection (<=1,000 hours), no dead or stuck pixels.
• Auto-Alignment: Automated geometric and photometric alignment within 30 minutes per function.
• Interfaces: Mechanical, electrical, electronic, and software interfaces (compliant with SISO CIGI protocols).
• Transport Delay: End-to-end delay <=100 ms.

Verification of requirements will be accomplished through analysis, demonstration, examination, and testing, using specified test patterns and methods. Key verification areas include VS general requirements, system dynamic response, viewing volume, and detailed DS performance metrics (FOV, resolution, luminance, color, contrast, geometry, collimation, stability).

This document contains CUI Category: CTI, EXPT and is export-controlled. Distribution is limited to the Department of Defense and U.S. DoD Contractors. In case of conflict, this specification takes precedence over cited documents, except for applicable laws and regulations.

Statement of Work (SOW)

This Statement of Work (SOW) details the contractor's tasks for modifying the P-8A Aircrew Training Device (ATD) - Operational Flight Trainer (OFT) Projection System. The upgrades are to be performed at facilities in Jacksonville, FL; Whidbey Island, WA; and Royal Australian Air Force (RAAF) Base Edinburgh, SA.

• Projection System Upgrade: Replace, deliver, and document a new projection system for the P-8A ATD OFTs, meeting the requirements of Performance Specification PRF 260087.

• Common Baseline: Update USN and RAAF OFT Projection Systems to a common hardware and software baseline where feasible, ensuring compatibility with existing interfaces.

• Visual Display System (VDS) Modification: Update, integrate, test, and deliver new Out the Window (OTW) projectors, including removal and replacement of existing hardware. This includes implementing an automatic alignment and calibration system.

• Pre-Modification Inspection (PMI): Conduct inspections to establish and record the pre-modification configuration and performance of the OFTs.

• Systems Engineering: Derive, decompose, and verify system requirements for the projection system upgrade.

• Software Installation: Deliver all necessary software, licenses, documentation, and media for the new projection system.

• Cyber Security: Deliver cybersecurity-compliant components meeting DODI 8510.01, NIST SP 800-53, and CNSSI 1253. This includes vulnerability scanning, STIG implementation, and POA&M development.

• Testing and Evaluation: Conduct Developmental Test (DT-C1), Integration Test (IT-C1), and On-Site Installation Verification (OSIV) for RAAF systems.

• Audits: Support Physical Configuration Audits (PCA) and Integrated Logistics Support Verification (ILSV).

• Logistics: Manage Bill of Materials (BOM), disposal of excess trainer material, and provide special tools and test equipment.

• Technical Publications: Develop or revise technical manuals and associated documentation.

• Training Program: Provide maintenance training for the upgraded system.

• The new projection system must meet the Performance Specification for VDS (PRF 260087).

• Cybersecurity requirements include adherence to RMF, STIGs, and SCAP benchmarks.

• Various reviews and assessments (PAC, TIMs, TRA, ITRA) are required to ensure readiness and compliance.

• Locations include NAS Jacksonville, FL; NAS Whidbey Island, WA; and RAAF Base Edinburgh, SA.

• Specific timelines for reviews and testing phases are detailed throughout the SOW.

• Cybersecurity: Strict adherence to DoD cybersecurity standards is required, including vulnerability scans, STIGs, and POA&Ms.

• Export Control: The document contains export-controlled technical data (CTI, EXPT) and requires dissemination in accordance with DoD Directive 5230.25.

• Configuration Management: Maintain configuration control throughout testing and delivery.

• Safety: Compliance with relevant safety regulations (EM 385-1-1, NFPA, OSHA, AS/NZS) is mandatory.

• Documentation: Numerous CDRLs are specified for various deliverables, including test procedures, design data, and reports.

Other / Unclassified

This document is an Industry Day Notice for the P-8A Operational Flight Trainer (OFT) Projection System Upgrade. It announces an in-person Industry Day event hosted by NAWCTSD to provide an overview of the draft solicitation package, including Sections L & M and the Statement of Work (SOW).

• Opportunity: The government is seeking sources to design, fabricate, install, integrate, test, and deliver a P-8A OFT projection system upgrade solution for the US Navy and Royal Australian Air Force. This is planned as a Small Business Set-Aside.
• Industry Day Details:
  • Date: Tuesday, April 28, 2026
  • Location: Naval Air Station Jacksonville P-8A Integrated Training Center (ITC), NAS JACKSONVILLE, BLDG 512 YORKTOWN AVENUE, JACKSONVILLE FL 32212.
  • Purpose: To provide an overview of the draft solicitation and allow vendors to provide comments and inputs.
  • Format: Open forum, no one-on-one sessions.
  • Attendance: Interested vendors must submit Attachment 1 (Conference Attendance Sheet) by April 21, 2026. Participation is limited to five representatives per vendor. Attendees must be US Citizens.
  • Restrictions: No recording devices allowed in the classified ITC facility; personal electronic devices must be left in vehicles. Official ID, writing utensils, and note-taking materials are required.
• Draft RFP: A Draft Request for Proposal (RFP) is posted on SAM.gov under Solicitation Number N61340-26-R-1010.
• Questions: Questions generated at the site visit should be submitted in writing via Attachment 2. Formal questions will be answered and distributed to all offerors.
• Solicitation Release: A final solicitation is anticipated the week of May 11, 2026.
• Note: Failure to attend Industry Day or submit questions may be construed as full understanding of requirements. Attendance costs are the responsibility of the contractor.

Forms / Attachments / Pricing Sheets

This document contains the Contract Data Requirements List (CDRL) for the P-8A Poseidon Training Systems, specifically related to the P-8A Tech Refresh Operational Flight Trainer (OFT) Projectors. It details various data items that the contractor is required to submit throughout the contract lifecycle.

The CDRL outlines numerous data items (e.g., Acceptance Test Procedure, Software Product Package, Product Engineering Design Data, Requirements Traceability Verification Matrix, Configuration Audit Summary, Training System Support Document, etc.) required from the contractor. For each data item, it specifies:

• Data Item Number and Title
• Contract Reference and Requiring Office
• Submission Frequency and Dates
• Distribution Statements and Instructions
• Review and Acceptance timelines for Government comments
• Specific remarks or tailoring instructions for each data item.

This document is crucial for potential bidders as it defines the specific documentation and data deliverables expected from the contractor. It provides insight into the technical, logistical, and programmatic requirements that will need to be met. Bidders must understand these requirements to accurately estimate costs, timelines, and resource allocation for proposal development and contract execution. The detailed submission and review processes also highlight key milestones and government interaction points.

Solicitation / RFP / RFQ

This document outlines the instructions, conditions, and notices for bidders responding to a solicitation for the P-8A OFT Projection System Upgrade. It details the requirements for proposal submission, format, and evaluation criteria.

• Proposals must demonstrate a thorough understanding of all requirements, associated risks, and the Offeror's capability to meet them.

• The technical proposal must address four key elements: Out-the-Window (OTW) Projectors, Visual Display System (VDS) Integration, Installation on a Full Motion Training Device, and Automatic Alignment System and Calibration.

• Specific attention must be paid to DFARS 252.227-7992 and 252.227-7028 regarding software and data rights.

• Past performance references are limited to five contracts performed within the last five years, with specific limits for prime contractors, JV members, and subcontractors.

• Not explicitly stated in this Section L document.

• Proposals must be submitted electronically via the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil. Hard copies are not authorized.

• Formatting requirements include Times New Roman 12pt font, single-spaced, 1-inch margins, and compatibility with Microsoft Office 2016 and Adobe Acrobat Reader.

• Proposals are structured into three volumes: Technical, Past Performance, and Price.

• Evaluation will be based on a "Best Value" trade-off method, considering Technical, Past Performance, and Price. Technical and Past Performance are equally important and significantly more important than Price.

• Key deadlines include a question submission deadline (11:00 EST ten business days after solicitation posting).

• Not specified in this document.

• All FAR references are to the Revolutionary FAR Overall (RFO) version.

• Offerors must not alter or rearrange the solicitation.

• Alternate proposals are not acceptable.

• The Government may incorporate beneficial aspects of the Offeror's proposal into the final contract without negotiation.

• Specific attachments (L-1 through L-7) are required to be completed and submitted.

Form / Attachment / Pricing Sheet

This document, "ATTACH L-5 RIPP.xlsx", appears to be a template or form (Attachment L-5) intended for bidders to provide past performance information. It is designed to be used if Reference 1 (likely a previous contract or award) is a single award IDIQ.

The form is structured with specific sections for bidders to detail past performance references. Key elements include:

• Contract Number and Title
• Period of Performance citation
• CAGE Code citation
• Procuring Entity
• Government Point of Contact (PCO) or Commercial Purchasing Agent details (Name, Phone, Email)
• Scope of Work details, requiring specific page and paragraph citations for:
  • Out-Of-Window (OTW) projection system solution delivered (SOW 3.2.2)
  • Tasking similar to automatic alignment and calibration systems (SOW 3.2.2 & 3.7.1)
  • OTW projection system installed on a full-motion training system (SOW 3.2.2)
  • Work location(s) and/or delivery location(s) (SOW 3.2.2)
• Magnitude, requiring CLIN identification and page citation for tasking.
• Type of contract, including:
  • Whether it's a product deliverable or service contract.
  • Product Service Code (PSC) number citation.
  • CLIN type (e.g., fixed price, cost).

Bidders must use this form to document and cite relevant past performance. This information is crucial for the government's evaluation of a bidder's ability to successfully perform the requirements outlined in the solicitation, particularly concerning the Out-Of-Window (OTW) projection system and related training systems. Accurate and complete submission of this past performance data, with proper page and paragraph citations, is essential for a strong proposal.

Form / Attachment / Pricing Sheet

This document appears to be a registration or attendance sheet for an industry day event related to the P-8A OFT Projector Project. It is designed to collect information from individuals attending the event.

• Fields include: Sponsor, Sponsor Phone Number, Sponsor Department, Individual's Full Name, US Citizen status, Valid CAC status, Company Name, Individual's Company Email, Vehicle details (Make/Model/Year, Color, Tag), Driver's License Number and Expiration Date, Residence Address, City, State, Zip Code, Check-In Signature/Initials, and Attendance confirmation.
• Sections are designated for "For Office Use Only" and "To be completed on-site."

While not directly part of a solicitation or SOW, this document indicates an upcoming industry day event. Bidders interested in the P-8A OFT Projector opportunity should note the event details (date: 28 April 2026) and understand that this form is likely used for registration and tracking attendance at that event.

Form / Attachment / Pricing Sheet

This document is a form provided for contractors to submit questions, comments, requests, or recommendations related to the "P-8 OFT PROJECTION INDUSTRY DAY". It is intended to facilitate communication between contractors and the government regarding the opportunity identified by N61340-26-R-1010.

• Contractor Information: Fields for contractor name and date.
• Submission Section: Sections for "QUESTION", "COMMENT", "REQUEST", and "RECOMMENDATION" with space for detailed input.
• Reference Field: A space to cite specific references related to the submission.
• Government Response Section: A designated area for the government's response.
• Government Use Only: Fields for control number and preparation details.

This form is crucial for bidders to formally ask clarifying questions or provide feedback on the "P-8 OFT PROJECTION INDUSTRY DAY" event and associated opportunity. Completing and submitting this form allows bidders to seek necessary information to prepare a more accurate and compliant proposal and to voice any concerns or suggestions directly to the government.

Form / Attachment / Pricing Sheet

This document is a Data Item Transmittal/Acceptance/Rejection form. It is used by contractors to submit data items for government review and acceptance, and by the government to record their decision on the submitted data item.

• Contract Information: Fields for Contract Number, DO or TO #, CLIN #, Contractor Serial #, Title of Data Item, Data Item #, and Block 14 Distribution.
• Contractor Information: Fields for Contractor name, POC Name, POC Phone, POC Title, and POC Email.
• Government Review Information: Fields for submission destination, Data Item Due Date, Periodic Submission, Final Submission, and Government Review Period.
• First Endorsement: Fields for Date Received, Reviewer's Recommendation (Accept, Accept Conditionally, Reject), instructions for resubmission, Reviewer's Name, Code, and Title.
• Second Endorsement: Fields for Date Received, Approver's Adjudication (Accepted, Accepted Conditionally, Rejected), instructions for resubmission, Approver's Name, Code, and Title.
• Comments: A section for additional comments.

Bidders may need to complete and submit this form as part of their contractual obligations for data item deliverables. Understanding the fields and the transmittal/acceptance process is crucial for ensuring timely and correct submission of required data items.

Form / Attachment / Pricing Sheet

This document, titled "Attachment L-1: Cross Reference Matrix (CRM)," serves as a guide for bidders to map their proposed solutions to the requirements outlined in the solicitation's Section L (Proposal Instructions) and Section M (Evaluation Factors), as well as the Statement of Work (SOW).

• Section L - Proposal Instructions Volume or Paragraph Factor/(Element) Title: Identifies the specific proposal instruction elements or factors that bidders must address.
• Section M – Evaluation Factors / (Element): Corresponds to the evaluation criteria that the government will use.
• SOW: References specific paragraphs within the Statement of Work that relate to each proposal element.
• Proposal Reference (Vol/Para): Requires bidders to provide the specific volume and paragraph numbers from their own proposal that address the corresponding SOW paragraph and proposal element.

This matrix is crucial for bidders to ensure their proposals comprehensively address all requirements and evaluation criteria. By cross-referencing SOW paragraphs with proposal elements and indicating where these are addressed in their proposal, bidders can demonstrate compliance and facilitate the government's evaluation process. It helps bidders structure their technical proposals effectively to meet the government's stated needs and evaluation standards.

Form / Attachment / Pricing Sheet

This document, "Attachment L-2 OST.docx," is an Offeror Summary Table (OST-1) intended for bidders to provide key information about their proposed team structure and workshare.

• Offeror Name: Space to indicate the Prime Contractor, Joint Venture (JV) Team Member, Subcontractor, or individual Entity Name(s).
• Physical Location of Entity: Field to record the physical address of each listed entity.
• CAGE Code/UEI: Field for the Commercial and Government Entity (CAGE) Code or Unique Entity Identifier (UEI) of each entity.
• Roles and Responsibilities with Work Description: A section for detailing the specific roles and a description of the work each entity will perform.
• Workshare - % Total Proposed Price: A column to indicate the percentage of the total proposed price each entity is responsible for. This must sum to 100%.
• Percentage Total Under the instant IDIQ ceiling: This section requires percentages that must add up to 100% of the total work under the IDIQ contract.

Bidders must complete this table to detail their proposed team, including subcontractors or JV partners. It requires specific information about each entity's identity, location, CAGE/UEI, role, and the percentage of work they will perform. This information is crucial for the government's evaluation of the offeror's proposed team and their capacity to perform the required work.

Form / Attachment / Pricing Sheet

This document is Attachment L-3, a Past Performance Questionnaire. It is to be completed by entities that have experience with the offeror to assess their past performance. Bidders are instructed to complete Section 1, and the respondent (the entity providing the past performance reference) must complete all other sections.

• Contractor Identification: Details about the contractor, program, contract, period of performance, and the offeror's role (past and proposed).
• Respondent Identification: Information about the individual and agency providing the reference.
• Program Characteristics: A brief description of the contract being assessed.
• Performance Levels: A rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) and specific questions regarding the quality of product/service, adherence to schedule, and program/subcontract management. Respondents are asked to provide substantiating examples for their ratings.
• Summary Assessment: A final question asking if the respondent would award a contract to the offeror today, given the choice.

This questionnaire is a critical component for evaluating past performance. Bidders should ensure they provide accurate information in Section 1 and identify appropriate respondents who can provide a favorable and detailed assessment of their performance on relevant contracts. The ratings and examples provided in this questionnaire will directly impact the evaluation of the bidder's past performance for this opportunity.

Form / Attachment / Pricing Sheet

This document, "Attachment L-4: Past Performance Contract Summary," is a template provided for offerors to detail their past performance on relevant contracts. It is intended to assist bidders in organizing and presenting information about their experience to the government.

The form includes sections for:

• Offeror Name
• Entity Name
• Contract Reference (including Contract Number, Contract Type, and Contract Title)
• Prime or Joint Venture Company
• Details for up to six (6) individual contracts (P1-P6), which can be for the Prime Contractor, JV Team Members, or Subcontractors.

Bidders must complete this form to provide a structured summary of their past performance. This information is crucial for the government's evaluation of the offeror's ability to successfully perform the work required by the opportunity. Accurate and complete submission of this past performance data is essential for a strong proposal.

Form / Attachment / Pricing Sheet

This document, "ATTACH L-6 Price_Section-B.xlsx", is a pricing sheet attachment for the "OFT Projection System Upgrades" opportunity. It provides instructions for bidders on how to enter their proposed CLIN unit prices.

• CLINs/SLINs: A list of Contract Line Item Numbers (CLINs) and Sub-Line Items (SLINs) are provided.
• Unit Price Entry: Bidders are instructed to enter their proposed unit prices only in Column B for CLINs highlighted in yellow. Prices should not be entered for "Not Separately Priced" (NSP) or "To Be Negotiated" (TBN) CLINs.
• Automatic Calculations: The document states that the total proposed price for each CLIN (Column D) and the total proposed price for the order (Cell F31) will automatically populate based on the unit price entries. Bidders should not manually populate these cells.
• Base Award Total: The total proposed for the base award order (Cell F32) will also auto-populate and should not be manually entered.

This attachment is critical for bidders to accurately submit their pricing proposal. Following these instructions ensures that the pricing is calculated correctly according to the government's specifications, preventing errors in the submitted bid.

Questions & Answers / Clarifications

This document contains a series of questions submitted by potential bidders and the government's responses, providing clarifications on the solicitation.

This document is an Excel file containing a list of questions and answers. However, the provided text only shows the headers for the columns and no actual questions or answers are present. Therefore, no specific clarifications can be summarized.

As there are no specific questions or answers provided in the text, it is not possible to determine if any requirements, due dates, or submission rules were affected.