Preventive Maintenance Services for HVAC systems in Annex Compound
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Seoul is soliciting Firm Fixed-Price quotations for Preventive Maintenance Services for HVAC systems in the Annex Compound in Seoul, South Korea. This opportunity, identified as RFQ 19KS7026Q0017, seeks to ensure the operational reliability of HVAC units in buildings #1306 (PD) and #1309 (GSO). Quotations are due by March 20, 2026, at 17:00 p.m. Local Time.
Scope of Work
The contractor will provide comprehensive preventive maintenance services for various HVAC systems, including Rooftop Air Handling Units (AHUs), Filter Cabinets, and Condensing Units. Key tasks involve:
- Regular Servicing: Cleaning, inspection, adjustment, and replacement of expendable parts such as filters, belts, hoses, and gaskets.
- Emergency Response: Provision of same-day emergency service for HVAC malfunctions.
- Reporting: Submission of detailed written reports in English to the Contracting Officer's Representative (COR) after each service, documenting system information, test results, and condition comments.
- Deliverables: Required submissions include personnel clearances, a Certificate of Insurance, signed PM Checklists, and invoices. Repairs are explicitly excluded from this contract and will be handled via separate Purchase Orders, unless caused by contractor negligence.
Contract Details
- Contract Type: Firm Fixed Price, with payments made in Korean Won.
- Period of Performance: The contract will consist of one base year, followed by four one-year optional periods.
- Set-Aside: This opportunity is unrestricted, with no specific set-aside designation.
- Product Service Code (PSC): Z2PZ (Repair Or Alteration Of Other Non Building Facilities).
Submission & Evaluation
- Submission Method: Quotations must be submitted electronically to SeoulProposals@state.gov.
- Format: Submissions should be in MS-Word, MS-Excel, or PDF format, with a maximum file size of 30MB per file. Technical and pricing information must be separated.
- Offer Due Date: March 20, 2026, 17:00 p.m. Local Time.
- Eligibility: Offerors are required to be registered in the System for Award Management (SAM) Database if their offer exceeds $40,000 USD.
- Evaluation Criteria: Award will be made to the lowest priced, technically acceptable offeror who is deemed a responsible contractor. The evaluation process will include a compliance review, assessment of technical acceptability (including past performance and experience), and price evaluation.
Additional Notes
This solicitation incorporates various FAR and DOSAR clauses by reference. Offerors must provide detailed technical and pricing proposals, along with evidence of business establishment, past performance, and qualified personnel.