Preventive Maintenance service for the Computer Room Air Conditioners situated within the U.S. Embassy, London

Form / Attachment / Pricing Sheet

This document is an "Attachment 1 Data Sheet" for the Liebert CW model, providing detailed specifications and performance data for the chilled water systems. It serves as a technical reference for potential bidders to understand the capabilities and configuration of the equipment.

• Job Name: U.S. EMBASSY - LONDON, ENGLAND
• Model: CW106DC1G2A254
• Quantity: Two (2)
• Date: July 1, 2014
• Contact: Kevin Webster
• Purchaser: B.L. Harbert International
• Unit Performance Data: Includes temperature and humidity ranges, total and sensible capacity (BTU/hr and kW), airflow, and pressure drop.
• Electrical Information: Voltage, Short Circuit Current Rating, Full Load Amps, and MOCP.
• Cabinet Section: Orientation, color, and packaging.
• Chilled Water Coil Section: Coil type, size, and valve specifications.
• Control, Sensor and Monitoring Section: Details on the iCOM system, display, sensors, and alarm capabilities.
• Fan and Motor Section: Fan type, operating parameters, and motor specifications.
• Filter Section: MERV rating and number of filters.
• Humidifier Section (Optional): Capacity and power.
• Reheat Section (Optional): Capacity and power.
• Floorstands, Turning Vane, and Plenum Section: Dimensions and material specifications.
• Warranty Information: Details on warranty inspection and service.
• Performance Analysis: Detailed cooling performance data including temperatures, airflow, water flow, and capacity.

This data sheet is crucial for bidders to assess the technical specifications of the proposed equipment. It provides critical details on performance, electrical requirements, physical dimensions, and optional features, enabling bidders to ensure their proposed solution meets the project's technical requirements and to accurately price their bid. The inclusion of specific model numbers and performance metrics allows for direct comparison and verification against solicitation requirements.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for preventive maintenance services for computer room air conditioners (CRAC) at the US Embassy in London. It is not a small business set-aside.

• Preventive maintenance service for CRAC units.

• Service includes annual maintenance for weekdays (Monday-Friday).

• The service period is for a base year and four option years.

• Specific line items are detailed for each year, including quantity of equipment (2 units per year).

• Repair labor rates are also requested, with separate costs for the base year and each option year.

• The contract period includes a base year and four option years.

• Delivery is to be determined (TBA).

• Quotations must be submitted to the issuing office (American Embassy, Procurement Office, London) by close of business on March 20, 2026, at 17:00 PM.

• Technical evaluation requires submission of all documentation detailed on page 20, titled "Evaluation Criteria/Exhibit A – Statement of Work."

• This RFQ is not a small business set-aside.

• This is a request for information and quotations are not offers.

• If unable to quote, indicate so and return the form.

• The government is not committed to paying any costs incurred in preparing the quotation.

• Any representations and/or certifications attached must be completed by the quoter.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide preventive maintenance services for the Computer Room Air Conditioning (CRAC) units at the United States Embassy in London, ensuring all serviced systems remain in good operational condition.

• Perform scheduled preventive maintenance on two Liebert CRAC units (Model No. CW106DCG2A254).

• Supply and replace expendable parts such as filters, belts, and hoses.

• Maintain a supply of common parts and necessary tools on-site.

• Perform annual mechanical and electrical services including testing cooling functions, checking/replacing filters, inspecting blower sections, inspecting reheat elements, servicing humidifiers, checking drain piping and condensate pumps, and inspecting electrical panels and controls.

• Repairs and hardware replacements are excluded but may be priced separately for government approval.

• CRAC units must be clean and in good operating condition after service.

• Services must result in parts of the system being in a condition to operate efficiently and effectively.

• The contractor must adhere to a Quality Assurance Plan (QAP) with a performance threshold of no more than one customer complaint per month.

• The contract will be for a period of one year, with up to four one-year optional periods.

• Services are to be performed at the United States Embassy in London.

• Firm-fixed price contract.

• Contractors must quote in GBP if they have a UK bank account, or USD if they have a US bank account.

• Personnel require security vetting and will be issued identity cards.

• Contractor vehicles require prior approval for access to the embassy compound.

• Adherence to strict standards of conduct, including no intoxication, criminal actions, or disorderly conduct.

• Provide a written report to the COR after each maintenance visit, including system information, test results, condition comments, checklist, and recommendations.

• Deliverables include a security questionnaire, certificate of insurance, signed PM checklist, and invoice.

• Minimum insurance requirements include Public Liability Insurance ($5,000,000.00 property damage/cumulative) and Workers' Compensation Insurance.

• Contractor must comply with local UK health and safety regulations.

Other / Unclassified

This document is a compilation of Federal Acquisition Regulation (FAR) clauses and Department of State Acquisition Regulation (DOSAR) clauses that are incorporated by reference into purchase orders and blanket purchase agreements awarded by Overseas Contracting Activities. It lists numerous FAR clauses, including those related to System for Award Management, Offeror Representations and Certifications, Contract Terms and Conditions, Cybersecurity Supply Chain Risk Management, Buy American, Trade Agreements, and various small business program representations. It also includes specific DOSAR clauses related to export administration, excise tax exemption, personal property disposition, legal holidays, security requirements, contracting officer representatives, authorization and performance, notices, and shipping instructions.

This document is crucial for potential bidders as it outlines the standard contractual terms and conditions that will apply to any resulting contract or agreement. Bidders must review these clauses to understand their obligations, compliance requirements, and the legal framework governing the procurement. Key areas of interest for bidders include:

• Representations and Certifications: Clauses like FAR 52.212-3 and 52.219-1 detail the required representations regarding business size, veteran status, women-owned status, and other socioeconomic factors. Bidders must ensure they meet these criteria and provide accurate information.
• Contract Terms and Conditions: Clauses such as FAR 52.212-5 and 52.212-4 outline fundamental terms, including those related to statutes and executive orders that implement specific requirements (e.g., cybersecurity, labor standards, environmental considerations).
• Cybersecurity and Supply Chain Risk: The inclusion of clauses related to cybersecurity supply chain risk management (e.g., FAR 52.204-24, 52.204-25, 52.204-26) highlights the government's focus on securing its supply chain, which may impact the types of products and services that can be offered.
• Buy American and Trade Agreements: Clauses like FAR 52.225-1, 52.225-3, and 52.225-5 are critical for understanding restrictions and preferences related to the origin of goods and services.
• Small Business Programs: Various clauses detail requirements and preferences for small businesses, HUBZones, service-disabled veteran-owned businesses, and women-owned businesses, which are vital for bidders seeking to leverage these set-aside opportunities.

Understanding these incorporated clauses is essential for preparing a compliant and competitive offer.

Form / Attachment / Pricing Sheet

This document is a User Manual for the Liebert® CWM, specifically detailing models ranging from 26-400 kW, available in Upflow and Downflow configurations, and operating at 50/60Hz. It serves as a comprehensive guide for installation, operation, maintenance, and troubleshooting of these precision cooling units.

• Safety Instructions: Emphasizes critical safety warnings and precautions for handling, installation, and operation.
• Nomenclature: Explains the coding system used for Liebert CW units.
• Pre-Installation Guidelines: Covers room preparation, location considerations, and air distribution requirements for both downflow and upflow units.
• Dimensions and Weights: Provides detailed dimensional data and shipping weights for various models.
• Equipment Inspection and Handling: Outlines procedures for inspecting, unpacking, and moving the unit.
• EC Fans: Details procedures for lowering, removing, and installing EC fans, including optional block-off panels.
• Plenums: Describes plenum dimensions and installation for upflow units.
• Electrical Connections: Covers wiring requirements, diagrams, and troubleshooting for electrical connections.
• Piping: Details fluid connections, condensate piping, humidifier supply lines, and chilled water piping requirements.
• Checklists: Includes checklists for completed installation and HVAC maintenance.
• Troubleshooting: Provides guidance for diagnosing and resolving issues related to blowers, chilled water systems, humidifiers, and reheats.
• Maintenance: Outlines procedures for system testing, filter replacement, blower package checks, and humidifier maintenance.
• Appendices: Includes specific installation instructions for CW300 and CW400 models and compliance with European Union directives.

This manual is essential for any potential bidder looking to understand the physical specifications, installation requirements, operational capabilities, and maintenance needs of the Liebert CW precision cooling units. It provides critical information for assessing site suitability, planning installation logistics, and understanding the technical aspects of the equipment that may be part of a larger procurement. Bidders can use this document to identify potential complexities or requirements related to the installation and ongoing operation of the specified cooling systems.