Preventive Maintenance Services for Cooling Towers, Sand-Filter Pump (Backwash) and Water Treatment at U.S. Embassy Singapore
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Singapore is soliciting proposals for Preventive Maintenance Services for cooling towers, sand-filter pump (backwash), and water treatment systems. This opportunity aims to ensure reliable operation, minimize equipment failures, and maintain compliance with safety standards at the Embassy. The contract will be awarded to the lowest priced, technically acceptable, responsible offeror. Proposals are due by March 23, 2026, 1630hrs (Singapore Time).
Scope of Work
This requirement includes comprehensive services for the U.S. Embassy Singapore's cooling tower systems, sand-filter pumps, and water treatment program. Key services include:
- Scheduled Preventive Maintenance: Routine inspection, testing, cleaning, adjustments, calibration, chemical treatment, monitoring, and documentation.
- Unscheduled Maintenance and Repair Services: Addressing issues not covered in the PM plan, including emergency services.
- Personnel: Requires qualified technicians with at least three years of relevant experience, subject to background checks.
- Documentation: Deliverables include a Comprehensive Maintenance Plan, Quality Assurance Plan, Inspection Reports, Safety Plans, and personnel bios.
- Safety: Mandatory compliance with all applicable safety regulations, hazard assessments, and incident reporting.
Contract & Timeline
- Contract Type: Hybrid Indefinite Delivery, Indefinite Quantity (IDIQ) with Firm-Fixed-Price (FFP) for scheduled maintenance and Firm-Fixed-Unit-Price for unscheduled/emergency services.
- Period of Performance: A base period of one year with four one-year option periods, totaling up to five years.
- Currency: All prices and payments will be in Singapore Dollars (SGD).
- Minimum Obligation (IDIQ): S$1.00 for the entire contract period.
- Maximum Obligation (IDIQ): S$100,000.00 (exclusive of GST) for the entire contract period.
- Set-Aside: None specified.
- Pre-Proposal Conference & Site Survey: March 05, 2026, 1030hrs (local time) at 27 Napier Road, Singapore 258508. Contact Grace Ng (SGProcurementRFQ@state.gov) by March 03, 2026, to arrange entry.
- Proposal Due: March 23, 2026, 1630hrs (Singapore Time).
- Published Date: March 02, 2026.
Evaluation
Award will be made to the lowest priced, technically acceptable, responsible offeror. Evaluation will consider initial completeness, technical acceptability (including proposed work, personnel, past performance, and schedule), and contractor responsibility. Discussions may be held if necessary.
Eligibility & Submission Requirements
- Local Compliance: Offerors must possess necessary licenses and permits to conduct business in Singapore and comply with all local laws and regulations, including tax obligations.
- SAM Registration: Required prior to proposal submission. Failure to register may deem the offer non-responsible.
- Submission Method: Electronically to SGProcurementRFQ@state.gov. Proposals must be in English, MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF) format. File size must not exceed 30MB per email; larger submissions require separate emails.
- Required Documents: SF-33, Section B (Pricing), Section K (Representations and Certifications), and additional information as required in Section L.