Procurement of Propeller Assemblies, Spare Parts and Components

Solicitation / RFP / RFQ

This document is a solicitation (SOLICITATION 70Z03826QL0000013) for Terms and Conditions applicable to DHS Acquisition of Commercial Items. It outlines the contract terms and conditions that supersede all other terms and conditions for any order awarded as a result of this solicitation.

• 52.212-1 Instructions to Offerors: Requires offers to include solicitation number, offeror's name/address/phone, UEI, EFT indicator, information for evaluation, representations/certifications, and a statement of agreement with terms and conditions.

• 52.212-2 Evaluation: Technical Acceptability will be evaluated as "acceptable" or "unacceptable" based on the ability to provide new manufactured commercial items. Offerors must be OEM or authorized distributor with clear traceability. A Certificate of Conformance (COC) is required. Pricing will be evaluated for fairness and reasonableness. Delivery is required within sixty (60) days after receipt of order (ARO) to Elizabeth City, NC, though early/partial deliveries are desired.

• Prohibitions and Representations: Includes detailed clauses regarding covered telecommunications equipment/services, FASCSA orders, Sudan and Iran business operations, and sensitive technology. Offerors must represent compliance or disclose non-compliance.

• Quality Assurance: Applicable to orders for products touching USCG aircraft. Requires immediate notification of any event, supply change, or defect that could cause non-conformity. Contractor's quality control manual must address risk management, testing, inspection, and counterfeit/suspect parts.

• Packaging and Shipping: Specific instructions for packing materials (no popcorn, shredded paper, etc.) and labeling requirements for individual containers. Shipping is to the USCG Aviation Logistics Center in Elizabeth City, NC.

• Inspection and Acceptance: Performed at destination by local USCG personnel. A COC is required for all items.

• Period for acceptance of offers: Offerors agree to hold prices firm for 60 calendar days from the offer receipt date.

• Contract type: Not explicitly stated, but implied to be a requirements contract for commercial items.

• Submission: Offers must be submitted to the specified office by the exact time indicated in the solicitation.

• Evaluation: Technical Acceptability and Price are key evaluation factors. The government intends to award without discussions but reserves the right to conduct them.

• Not explicitly detailed in the provided pages, but numerous small business set-aside clauses are listed as incorporated by reference (e.g., 52.219-6, 52.219-7, 52.219-27, 52.219-29, 52.219-30).

• This solicitation incorporates many FAR clauses by reference, with full text available upon request or at acquisition.gov.

• Deviations to certain FAR clauses are noted (e.g., HSAR DEVIATION 25-09, DEVIATION 25-21).

Justification for Other Than Full and Open Competition

This document justifies the United States Coast Guard's (USCG) Aviation Logistics Center's (ALC) use of other than full and open competition for the procurement of propeller assemblies, spare parts, and components for the HC-144 Maritime Patrol Aircraft (MPA). The justification is based on the determination that Hamilton Sundstrand Corporation, the Original Equipment Manufacturer (OEM), is the only qualified source capable of providing these critical parts.

• Procurement of propeller assemblies, spare parts, and components for the sustainment of the HC-144 MPA.

• These parts are critical for maintaining the structural integrity and operational capability of the aircraft.

• The parts are considered Critical Safety Items (CSIs).

• Contract Type: Indefinite Delivery, Requirements-type, Firm Fixed Price.

• Period of Performance: Includes a Base Year and four Option Years (12 months each).

• Funding: Operations and Support funds, Fiscal Year 2026.

• Previous Award: Products were previously awarded under contract 70203821DL0000006, ending December 31, 2025.

• Solicitation Number: 70Z03825RL0000005.

• Estimated Solicitation Release Date: July 18, 2025.

• A Sources Sought Notice was posted, with only one response received from EOS-AV, which did not fully meet the requirements or provide evidence of OEM sourcing.

• The Contracting Officer will determine if anticipated prices are fair and reasonable.

• This justification is for other than full and open competition, citing 10 U.S.C. § 3204(c) and FAR 6.302-1 (Only one responsible source).

• The Buy American Act clause (52.225-1) will apply.

• The USCG does not own the rights to the initial system acquisitions for the HC-144 and lacks the proprietary technical data required for full and open competition.

• The agency will continue market research and investigate the feasibility of purchasing technical data from the OEM to potentially foster future competition.

Forms / Attachments / Pricing Sheets

This document is a detailed schedule of CLINs (Contract Line Item Numbers) for a multi-year contract, likely related to aircraft parts or maintenance. It outlines the specific items, quantities, and associated contract details for each year of the contract, including a base year and four option years.

• CLINs: Each line item is assigned a unique CLIN number.
• NIIN (National Item Identification Number): A unique identifier for each part.
• Part Number: The manufacturer's or supplier's part number.
• Nomenclature: A description of the item (e.g., VALVE CHECK, LEAD,BLADE HEATER, BLADE,PROP,A/C).
• Quantities: The number of units required for each item per year.
• Unit Price & Total: These fields are present but show no specific pricing information in the provided text, indicating that pricing is to be determined or will be provided separately.

This document is crucial for bidders as it details the specific parts and quantities that will be procured over the life of the contract. Bidders must use this schedule to understand the scope of the requirement, prepare accurate pricing, and ensure they can meet the demand for each item across all contract years. The absence of unit pricing suggests that this may be a basis for a cost-plus or other pricing structure, or that pricing will be negotiated.

The document lists identical items and quantities for the Base Year, Option Year 1, Option Year 2, Option Year 3, and Option Year 4, suggesting a consistent demand for these parts throughout the contract period. The "Total Contract Total" is listed as "-", indicating that a final total value is not specified in this attachment.

Attachment / Terms and Conditions

This document outlines the Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) clauses and provisions applicable to any order awarded as a result of this solicitation. It emphasizes that the terms and conditions herein supersede all other terms and conditions, and acceptance of an order constitutes acceptance of all included terms.

• FAR 52.204-7: System for Award Management
• FAR 52.204-16: Commercial and Government Entity Code Reporting
• FAR 52.217-5: Evaluation of Options

Offerors must complete and submit the following provisions with their proposal:

• FAR 52.204-24: Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)
• FAR 52.209-7: Information Regarding Responsibility Matters (OCT 2018)

Offerors must represent whether they provide or use covered telecommunications equipment or services. Specific disclosures are required if the offeror answers "will" or "does" affirmatively. This includes details about the producer, description of equipment/services, and proposed use.

• FAR 52.212-1 (Addendum): Specifies the period for acceptance of offers (120 calendar days).
• FAR 52.212-2: Outlines evaluation criteria, emphasizing technical acceptability based on company information, CAGE code, FOB, and fully quoted line items.
• FAR 52.212-3: Offeror Representations and Certifications – Commercial Products and Commercial Services. Offerors must complete annual representations electronically in SAM or provide specific certifications within the offer.
• FAR 52.233-2: Details the procedure for serving protests, requiring written acknowledgment from protests@uscg.mil and a copy to Monique.H.Swinson@uscg.mil within one day of filing with the GAO.
• FAR 52.204-21: Basic Safeguarding of Covered Contractor Information Systems.
• FAR 52.204-23: Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities.
• FAR 52.204-25: Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
• FAR 52.212-4 (Addendum): Includes invoicing instructions, payment procedures (electronic), and F.O.B. terms.
• FAR 52.212-5: Lists numerous contract terms and conditions required to implement statutes or executive orders, including those related to ethics, small business, labor standards, and supply chain security.
• DHS Clauses: Includes specific DHS clauses such as 3052.203-70 (Instructions for Contractor Disclosure of Violations) and 3052.205-70 (Advertisement, Publicizing Awards, and Releases).