Propane for Tohono O'odham Agency
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
This opportunity, now closed, was a Request for Quote (RFQ) issued by the Bureau of Indian Affairs, Western Region, for the procurement of propane for the Tohono O'odham Agency. The solicitation sought a Small Business contractor to provide an uninterruptible supply of LP gas to specific locations. Quotes were due by January 20, 2026.
Scope of Work
The requirement was for the procurement and delivery of LP gas (Product/Service Code: 6830) to two primary locations within the Tohono O'odham Agency in Sells, Arizona: the Tohono O'odham Agency Quarters Buildings and related facilities (requiring a 6,000-gallon tank), and the Tohono O'odham Nation Adult Detention (requiring a 1,000-gallon tank). The contractor was to provide all necessary manpower, labor, equipment, materials, supplies, transportation, fuel, tools, and supervision for delivery services, ensuring an uninterruptible supply. Deliveries were to be made between 8:00 am and 4:30 pm, Monday through Friday, except Federal Holidays.
Contract Details
This was for a Single Firm Fixed Priced Purchase Order with a one-year period of performance. The solicitation was set aside for Small Businesses under NAICS Code 324110 (Petroleum Refineries), with a size standard of 1500 employees. Pricing was required to be all-inclusive, covering delivery, taxes, and fees. Payments were to be made monthly via the federal Invoice Processing Platform (IPP).
Submission & Evaluation
Quotes were due electronically by January 20, 2026, at 5:00 p.m. Pacific Daylight Standard Time, to Melanie Schiaveto at melanie.schiaveto@bia.gov. The evaluation criteria was Lowest Priced, Technically Acceptable. Technical acceptability included conforming to specifications, meeting delivery time frames, and providing proof of product availability. Offerors were required to review FAR 52.212-1 and FAR 52.212-2.
Special Requirements
Bidders were required to complete and submit the Indian Affairs Indian Economic Enterprise Representation Form to self-certify eligibility as an Indian Economic Enterprise (IEE) in accordance with DIAR Part 1480. This self-certification was mandatory at the time of offer, contract award, and throughout the contract term.