Propane Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force, specifically Mountain Home Air Force Base (MHAFB), Idaho, is initiating a re-compete for Propane Delivery Services. This opportunity is structured as a Firm Fixed-Price contract and is designated as a 100% Total Women-Owned Small Business (WOSB) Set-Aside. The contract will service multiple locations throughout MHAFB and designated off-base sites. Quotes are due by March 12, 2026, at 10:00 AM MST.
Scope of Work
The contractor shall provide all personnel, equipment, tools, materials, supervision, and services required for propane delivery. Key responsibilities include maintaining tank levels at no less than 25%, providing delivery tickets within 24 hours, and ensuring compliance with federal, state, and local regulations, including Federal Department of Transportation, Idaho Department of Transportation CDL rules, and OSHA 1910.110. The estimated annual delivery volume is 37,000 gallons. Deliveries are required Monday through Friday, 7:00 am to 4:30 pm MST, excluding federal holidays. While the government provides tanks, the contractor is responsible for emergency repairs during fill visits.
Contract Details
- Contract Type: Firm Fixed-Price
- Period of Performance: May 17, 2026, to May 16, 2028 (2-year base period)
- Options: Includes options for additional propane service in the base year and Year 1.
- Set-Aside: 100% Total Women-Owned Small Business (WOSB)
- NAICS Code: 221210 (Gas Services)
- Small Business Size Standard: 1,150 employees
- Place of Performance: Mountain Home AFB, ID, and designated off-base locations.
Submission & Evaluation
- Quotes Due: March 12, 2026, 10:00 AM MST
- Submission Method: Electronically to the email addresses provided in the solicitation. Zip files are not accepted.
- Proposal Length: Technical proposals shall not exceed 10 pages.
- Evaluation Factors: Technical Capability, Price, and Past Performance (within the last 3 years).
- Award Basis: Best value to the Government. Descriptive literature demonstrating the offeror's ability to meet requirements is crucial.
- Pricing: Must remain firm for 60 days from the quote due date.
- Eligibility: Offerors must be registered in the System for Award Management (SAM).
Special Requirements & Notes
- This acquisition is a combined synopsis/solicitation; a separate written solicitation will not be issued.
- Compliance with the Service Contract Act (SCA) Wage Determination (No. 2015-5513, Revision No. 27) for Idaho counties is mandatory, covering minimum wage rates, fringe benefits, paid holidays, and paid sick leave.
- Contractor personnel must meet security requirements, including background checks and Antiterrorism (AT) awareness training.
- Invoicing is to be submitted monthly via Wide Area Work Flow (WAWF).
- One attached document, "PWS-Propane Delivery- 14 Jan 2026.pdf", was noted as inaccessible due to encryption, requiring specific PDF viewer support or permissions. However, a separate PWS summary was provided.
- Alternative line items will not be accepted.