PROPANE SUPPLY AND DELIVERY

Solicitation / RFP / RFQ

This solicitation is for the supply and delivery of commercial-grade propane. The contractor will be responsible for filling government-owned propane tanks at six specified locations on a scheduled and as-needed basis to ensure operational readiness.

• Provide propane deliveries to six locations: Naval Base Coronado (NBC), Naval Outlying Landing Field - IB (NOLIF), SERE CAMP, CAMP Michael MONSOOR (CMM), CAMP MORENA (CM), and San Clemente Island (SCI).

• Deliveries are scheduled quarterly for most locations, with SCI being a monthly delivery.

• Estimated annual quantities total 54,600 gallons.

• Emergency deliveries may be required within 24 hours.

• Contractor personnel must obtain Defense Biometric Identification System (DBIDS) credentials.

• Deliveries are to be performed during standard business hours (Monday-Friday, 0600-1600 PST), excluding Federal holidays, unless prior coordination is obtained.

• Contract Type: Firm Fixed Price.

• Period of Performance: March 11, 2026, to March 10, 2027.

• Pricing Arrangement: Firm Fixed Price.

• Proposals are due by March 4, 2026, at 12:00 PM.

• The solicitation is a 100% small business set-aside.

• Award will be made on a Best Value Tradeoff basis, with Technical, Past Performance, and Price as evaluation factors, in descending order of importance.

• Proposals will be evaluated as Acceptable or Unacceptable for Technical. Three lowest priced acceptable proposals will be evaluated for Past Performance, and then for Price.

• Invoices must be submitted electronically via Wide Area Workflow (WAWF) within five (5) business days of delivery.

• This acquisition is a 100% set-aside for small businesses.

• The solicitation includes numerous FAR and DFARS clauses, including those related to electronic submission of payment requests, unique item identification, and prohibitions on certain telecommunications equipment.

• The primary ordering officer will be identified at the time of contract award.

Solicitation / RFP / RFQ

This solicitation seeks proposals for the supply and delivery of propane. The government requires propane to fill government-owned propane tanks on an as-needed basis at six specified locations.

• Provide propane to fill propane tanks at six (6) locations: Naval Base Coronado (NBC), Naval Outlying Landing Field - IB (NOLIF), SERE CAMP, CAMP Michael MONSOOR (CMM), CAMP MORENA, and San Clemente Island (SCI).

• Deliveries are scheduled quarterly for most locations, with SCI being serviced monthly.

• Estimated annual quantity is 54,600 gallons.

• Emergency deliveries may be required within 24 hours of notification.

• Deliveries must be performed during standard business hours (Monday-Friday, 0600-1600 PST), excluding Federal holidays, unless prior approval is obtained.

• Contractor personnel must obtain and maintain Defense Biometric Identification System (DBIDS) credentials.

• Contract Type: Firm Fixed Price (FFP) purchase order.

• Period of Performance: March 11, 2026, to March 10, 2027.

• Award is set-aside 100% for small businesses.

• Proposals are due by February 25, 2026, 12:00 AM.

• The solicitation will be evaluated based on Technical, Past Performance, and Price, in descending order of importance.

• Technical proposals will be rated Acceptable or Unacceptable.

• The three lowest priced acceptable proposals will be evaluated for Past Performance.

• Award will be made to the responsible offeror whose offer is determined to be the Best Value Offeror.

• The Government intends to award without discussions.

• This acquisition is a 100% small business set-aside.

• Invoices must be submitted electronically via the Wide Area Workflow (WAWF) system within five (5) business days of delivery.

• The contract is subject to various FAR and DFARS clauses, including those related to electronic submission of payment requests, cybersecurity, and small business concerns.

Market Survey / Sources Sought

NAVSUP Fleet Logistics Center, San Diego (FLCSD) is conducting a market survey to identify interested and capable businesses for the supply and delivery of Propane to six (6) Commander Navy Region locations. This is for planning purposes only and not a solicitation. The government will use this information to assist in acquisition planning and identifying small business capabilities.

• Task: Supply and delivery of Propane.
• Locations: Six (6) Commander Navy Region locations.
• Contract Type Anticipated: Firm-Fixed Price (FFP).
• Period of Performance: One-year base with four, one-year options.
• Incumbent Contractor: FERRELLGAS, L.P.
• NAICS Code: 221210 (Small Business Size Standard: 1150 Employees).

The government may consider a set-aside for small businesses or specific socioeconomic programs (8(a), HUBZone, SDVOSB, WOSB/EDWOSB). If a set-aside is awarded, FAR 52.219-14 (Limitations on Subcontracting) will apply. Respondents intending to use subcontractors must detail how they will comply with the subcontracting limitations (prime not paying more than 50% to non-similarly situated subcontractors).

• Document: Capability Statement (max 10 pages).

• Content: Must include information for Section 1 (Corporate Description) and Section 2 (Corporate Experience).

  • Section 1: Firm name, size status, NAICS registration, ownership, certifications, POCs, CAGE/UEI/DUNS, affiliate information, facility clearance.
  • Section 2: At least one, but no more than three, citations of current and relevant experience (within 3 years) related to the SOW, using the format in Attachment 2. Respondents must indicate their ability to complete all tasks, including emergency deliveries.

• Format: Electronic responses (email) preferred.

• Proprietary Information: Respondents are responsible for marking any proprietary information.

• Market Survey Closing Date: February 17, 2026, 0800 PST

• Questions Deadline: February 16, 2026

• Submission/Questions Email: amber.m.haverstick.civ@us.navy.mil

• Reference Number: N0024426QS027

• This is not a solicitation. No contract will be awarded based on this notice.

• Costs incurred in response preparation are not reimbursable.

• Standard company brochures will not be reviewed.

• No capability briefings will be honored.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for a contractor to supply and deliver commercial-grade propane to six specified government locations.

• Provide all necessary labor, transportation, equipment, and materials for propane supply and delivery.

• Fill government-owned propane tanks on a scheduled and as-needed basis.

• Deliveries are based on anticipated planned ordering schedules (monthly/quarterly) with the right for the Government to order additional deliveries.

• Quantities are annual estimates; compensation is based on actual gallons delivered.

• Tanks are to be filled to safe capacity unless otherwise directed.

• Emergency deliveries are required within 24 hours of notification to any listed site.

• Specific procedure for San Clemente Island (SCI) involves filling a government-owned tanker truck at Naval Base San Diego.

• Deliveries must be made within 24 hours for emergency requests.

• Period of Performance: March 11, 2026 – March 10, 2031 (Base Year plus four Option Years).

• Delivery Locations: NBC (Naval Base Coronado), NOLF IB (Naval Outlying Landing Field Imperial Beach), SERE CAMP (Cleveland National Forest), CAMP MICHAEL MONSOOR, CAMP MORENA, and SCI (San Clemente Island).

• Deliveries during standard business hours (Monday-Friday, 0600-1600 PST), excluding Federal holidays, unless prior approval is obtained.

• Invoicing must be submitted electronically via Wide Area Workflow (WAWF) within five (5) U.S. business days following delivery.

• A digital copy of each invoice must be emailed to manuel.rivas2.civ@us.navy.mil and deborah.r.cuevas2.civ@us.navy.mil.

• All personnel must obtain and maintain Defense Biometric Identification System (DBIDS) credentials.