Propane Supply and Maintenance Services, Devens RFTA, MA

Form / Attachment / Pricing Sheet

This document is a map displaying the locations of propane tanks at Fort Devens. It serves as a visual reference for the installation and potential sites related to propane supply.

• The map highlights various buildings and paved main roads within Fort Devens.
• Specific locations of propane tanks are indicated by numbered markers (e.g., 3822, 3818, 3813, RV005, FB105, RE005, RB005, 121T, 4224-4229, 4322-4380, 4412).
• Inset maps provide detailed views of the Airfield area and the South Post area.
• A legend clarifies the symbols used for buildings, paved main roads, and the installation boundary.
• The document is titled 'FORT DEVENS PROPANE TANK LOCATIONS' and is issued by the Directorate of Public Works, Devens Reserve Forces Training Area.

This map is crucial for bidders to understand the geographical context and specific locations relevant to any opportunity involving propane supply, storage, or related services at Fort Devens. It helps in visualizing the scope and potential logistical considerations.

Statement of Work (SOW)

To procure propane supply and maintenance services for the Fort Devens South Post Range Complex and the Former Moore Army Airfield in Ayer, Massachusetts.

• Furnish all labor, equipment, materials, supervision, and transportation for propane delivery on an automatic delivery basis.

• Obtain and pay for all necessary fees, licenses, permits, and authorizations.

• Conduct annual inspections of propane gas fuel tanks and associated piping, with results furnished to the Government by June 30th of each contract year. Inspections must be completed within 90 calendar days.

• Perform on-call repairs or services for propane systems, including diagnosis, inspection, repair, testing, and certification of existing equipment. Parts and materials under $25.00 are included in the service price.

• Furnish and install parts, materials, and supplies for repairs, with purchases over $50.00 requiring Government Representative approval.

• Transfer propane gas from existing tanks to other sites within Devens RFTA on an on-call basis.

• Deliver Liquefied Petroleum Gas (Propane) conforming to ASTM D1835 standards within 24 hours of standard notification and 12 hours of emergency notification.

• Annual tank inspections to be completed within 90 calendar days, with results submitted by June 30th.

• Deliveries to be completed within 24 hours of standard notification and 12 hours of emergency notification.

• Compliance with 527 CMR 6.00 and NFPA 58 standards for inspections.

• Period of Performance: Twelve months Base Year, with annual options for Years 1-3.

• Locations: Fort Devens South Post Range Complex, Lancaster, MA, and Former Moore Army Airfield, Ayer, MA.

• Contractor must verify all measurements and specification requirements during an on-site visit.

• All costs for permits and fees are the responsibility of the Contractor.

• Contractor is responsible for any damages caused during performance.

• All contractor employees require AT Level I training within 30 days of contract start.

• Compliance with installation, facility, and area commander access and security policies.

• Employees must complete iWATCH and OPSEC training as specified.

• Work hours are typically 0830 to 1600, Monday through Friday, excluding legal holidays, unless otherwise specified or coordinated.

• Approximate total usage is 15,000 gallons per year.

• A list of specific tank locations, descriptions, quantities, and sizes is provided.

• An attachment includes a map of propane tank locations.

Solicitation / RFP / RFQ

This solicitation is for Propane Supply, Delivery, and Maintenance Services for Fort Devens, MA. The U.S. Army Contracting Command is seeking qualified contractors to provide these services for the Devens Reserve Forces Training Area (RFTA) South Post Range Complex in Lancaster, MA, and the Former Moore Army Airfield in Ayer, MA.

• Propane Delivery: Automatic, on-call delivery of approximately 15,000 gallons of Liquefied Petroleum Gas (Propane) annually, conforming to ASTM D1835 standards. Standard notification delivery within 24 hours, emergency notification within 12 hours.

• Annual Inspections: Perform and document annual inspections of government-owned propane tanks and piping for compliance with NFPA 58 and 527 CMR 6.00 codes.

• Service and Repairs: On-call service for diagnosis and repair of tanks, appurtenances, and gas lines. Government pre-approval required for costs exceeding $50.00.

• Propane Transfer: On-call services to transfer propane between tanks as directed.

• Permits and Compliance: Contractor is responsible for obtaining all required permits, licenses, and inspections.

• Contract Type: Anticipated to be a single Firm-Fixed-Price contract.

• Period of Performance: 12-month base year, with three (3) 12-month option years.

• Estimated Value: Not explicitly stated, but the solicitation is for a Total Small Business Set-Aside.

• Offer Due Date: 20 February 2026, 2:00 PM EST.

• Questions Deadline: 19 February 2026, 9:00 PM EST.

• Submission Method: Quotes must be submitted in writing, signed, dated, and via email to the Contract Specialist and Contracting Officer.

• Evaluation Factors: Award will be made to the responsible offeror with the lowest-priced, technically acceptable quote. Technical Capability (Acceptable/Unacceptable) and Price will be evaluated.

• Total Small Business Set-Aside.

• NAICS Code: 325120 (Industrial Gas Manufacturing)

• Size Standard: 1200 employees

• A site visit is strongly recommended.

• Offerors must be registered in the System for Award Management (SAM).

• Contractor employees requiring installation access must complete mandatory AT Level I, iWATCH, and OPSEC training within 30 days of contract award.

• All proposals must remain valid for 120 calendar days.