Protective Canopy Shade System Service (Clay Center, NE)

Amendment / Modification

• This amendment (0001) to Solicitation 12905B26Q0174, originally dated 02/10/2026, provides a copy of the Site Visit Sign-In Sheet.

• The amendment provides an attached document (Site Visit Sign-In Sheet).

• The amendment does not explicitly state any changes to proposal deadlines or submission requirements. However, bidders should review the attached Site Visit Sign-In Sheet for any relevant information or updates.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to the "Protective Canopy Shade System Service (Clay Center, NE)" project, identified by RFQ# 12325A2600174. It records attendees from various companies who participated in the site visit.

• Date: February 24, 2026
• Time: 10:00 AM Central Time
• Project: RFQ# 12325A2600174
• Location: U.S. Meat Animal Research Center (USMARC), Clay Center, NE
• Attendee Information: Includes Name, Company, Email, Phone, and Signature.
• Key Deadline: All questions must be submitted to spencer.hamilton@usda.gov by 12:00 p.m. Central Time, Tuesday, March 3, 2026.

This document confirms attendance at the site visit and provides contact information for some of the companies that may be interested in or are participating in this opportunity. It also reiterates the deadline for submitting questions and clarifies that any questions/answers discussed at the site visit are not binding unless submitted in writing and incorporated into the solicitation by amendment.

Solicitation / RFP / RFQ

This solicitation is for Protective Canopy Shade System Service at the U.S. Meat Animal Research Center (USMARC) in Clay Center, NE. The USDA, Agricultural Research Service (ARS) requires the extension, inspection, retraction, and systematic replacement of NetPro Protective Canopy shade systems to mitigate the effects of summer heat on feedlot pens and sheep pens.

• Base Year: May 1, 2026 - October 31, 2026

• Four Option Years: May 1, 2027 - October 31, 2030

• The attached Statement of Work (Attachment 2) provides full details.

• Anticipated contract type: Firm-fixed price requirements contract.

• Period of Performance: One (1) base year plus four (4) one-year option periods, not to exceed five (5) years total.

• The government intends to make one award.

• Quotes must be submitted via email to spencer.hamilton@usda.gov by the due date and time.

• Submission requirements include: company letterhead, pricing, SAM Unique Entity Identifier (UEI), acknowledgement of amendments (SF-30), active SAM.gov registration, and completed electronic annual representations and certifications.

• Technical requirements include demonstrating company experience with at least two, but no more than three, similar projects within the last five years.

• Past performance will be evaluated, with negative past performance potentially disqualifying an offeror.

• Award will be made to the offeror representing the best value to the Government, based on lowest price technically acceptable criteria.

• Quotes must be held firm for 90 calendar days.

• Trade Agreements Act applies; one or more items are subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.

• Various FAR clauses related to small business concerns, HUBZone, and other set-asides are listed as applicable if checked.

• A site visit is scheduled for February 24, 2026, at 10:00 a.m. Central Time. RSVP is required by February 23, 2026.

• All questions must be submitted in writing to spencer.hamilton@usda.gov by March 3, 2026, 12:00 p.m. Central Time.

• This document incorporates numerous FAR clauses by reference. Full text is available upon request or electronically.

• The solicitation includes attachments such as Statement of Work, Feedlot Shade Structures, Sheep Shade Structures, and Department of Labor Wage Determination.

Statement of Work (SOW) / Performance Work Statement (PWS)

To extend, inspect, and retract NetPro Protective Canopy shade systems covering feedlot and sheep pens at the U.S. Meat Animal Research Center (USMARC) to mitigate heat effects on livestock.

• Extend, inspect, and retract a total of 161 NetPro Protective Canopy shades annually.

• Perform mid-season inspections and provide quotes for repairs of any damage or missing materials.

• Identify, record, and communicate any tears or damage found during extension and retraction, providing quotes for repair or replacement.

• Utilize tools and methods recommended by U.S. NetPro for proper tensioning of wires during extension.

• Replace a portion of shade canopies annually as per the provided replacement schedule.

• Shades must be extended by May 31st.

• Mid-season inspections are to be conducted between July 15th and August 15th.

• Shades must be retracted by October 31st.

• The government will furnish replacement canopy fabric and associated parts.

• Base Year: May 1, 2026 - October 31, 2026

• Option Years (4): May 1, 2027 - October 31, 2027; May 1, 2028 - October 31, 2028; May 1, 2029 - October 31, 2029; May 1, 2030 - October 31, 2030.

• Location: United States Meat Animal Research Center (Feedlot and Sheep Area), 844 Road 313, Clay Center, NE 68933.

• Contractor is responsible for all tools and equipment needed for extension, inspection, and retraction.

• Contractor must coordinate scheduling with USMARC representatives to prevent conflicts.

• Specific shade sizes and quantities for extension, inspection, retraction, and replacement are detailed in the document, categorized by pen series and location.

Form / Attachment / Pricing Sheet

This document contains architectural and engineering drawings detailing the design and specifications for proposed protective canopy shade structures at the U.S. Meat Animal Research Center (USMARC) in Clay Center, Nebraska. It includes plan views, elevations, and detail drawings for the installation of 70% shade fabric canopies supported by steel poles and cables.

• Structural Design: Details on pipe columns, square tubing bracing, guy cables, and screw anchor foundations.
• Shade Fabric: Specifies 70% shade fabric for cattle.
• Layouts: Plan and elevation views showing the proposed layout of shade structures over feedlots, including dimensions and spacing.
• Materials: Lists materials such as steel poles (139mm OD and 160mm OD), 12mm galvanized cable, and universal beams.
• Details: Includes specific details on canopy net attachments, cable connections, and foundation requirements.
• Locations: Identifies specific locations for shade structure installation (e.g., Location 42 East, Location 42 West).

This document is critical for bidders to understand the physical scope, design requirements, and installation details of the shade structures. It provides the technical specifications necessary for preparing accurate bids, estimating material and labor costs, and planning the construction process. Bidders must review these drawings to ensure they can meet the design and installation standards.

Form / Attachment / Pricing Sheet

This document is a "Foundation Plan Notes" sheet, providing detailed specifications and guidance for the foundation construction related to "Sheep Shade Structures" at the US Meat Animal Research Center, Location 25. It serves as a critical attachment for bidders to understand the structural requirements and site conditions.

• Foundation Plan Notes: Outlines essential structural notes, including references to other sheets (S01, S101), footing requirements, grade matching, and the need for contractor field verification of existing conditions.
• Reference Notes: Details specific site conditions and actions required, such as protecting existing utilities, relocating overhead power lines, and managing intermediate and end columns adjacent to fence lines.
• Legend: Defines symbols used on the plan, including power poles, various fence types (woven-wire, iron pipe, gate), and underground utilities (water, telephone, power).
• Foundation Layout: Illustrates the placement of new wide flange end columns, typical cable braces to screw anchors, and new fabric shades.
• Project Information: Includes project number (0822.006), sheet number (A103), design stage (95% Design), and revision details.

This attachment is crucial for bidders to accurately estimate costs, plan construction activities, and ensure compliance with structural and site-specific requirements for the shade structures. It details the foundation design, column placement, and necessary coordination with existing utilities and site features.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor's Register of Wage Determinations under the Service Contract Act. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work in specific geographic areas. This specific determination applies to the state of Nebraska.

• Lists numerous occupations with corresponding wage rates.
• Includes footnotes for specific occupational groups (e.g., Computer Employees, Air Traffic Controllers).
• Details requirements for Health & Welfare benefits.
• Outlines provisions for Paid Sick Leave (Executive Order 13706) and minimum wage rates (Executive Order 13658).
• Explains the process for requesting additional classifications and wage rates (Conformance Process).

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a government contract in Nebraska. It ensures that contractors will pay their employees at least the specified minimum wage and provide the required fringe benefits, impacting the overall cost of proposals and contract performance.