Psychological Health Program Support Services USARC

Amendment / Modification

This amendment modifies solicitation W81K0426RA011 and makes the following changes:

• AMENDED ATTACHMENT 1-COMPENSATION PLAN (0002) replaces the previous ATTACHMENT 1-COMPENSATION PLAN.
• AMENDED ATTACHMENT 7- PRICE MATRIX replaces the previous ATTACHMENT 7- PRICE MATRIX.
• AMENDED ATTACHMENT 8- QUESTIONS AND ANSWERS_GOV RESPONSES replaces the previous ATTACHMENT 8- QUESTIONS AND ANSWERS.
• AMENDED EXHIBIT A-PERFORMANCE LOCATIONS replaces the previous EXHIBIT A-PERFORMANCE LOCATIONS.
• The solicitation due date has been extended from 19 June 2026 to 23 June 2026.

Attachments 1, 7, 8, and Exhibit A have been replaced with amended versions. The response due date has also been modified.

The proposal submission deadline has been extended to 23 June 2026. Bidders should ensure they are using the amended attachments for their proposals.

Form / Attachment / Pricing Sheet

This document, "Amended Exhibit A - Performance Locations," details the specific locations and Full-Time Equivalents (FTEs) for various Regional Divisions (RD) and Administrative Assistants (AAs). It serves to clarify or amend previously provided performance location information.

• Regional Divisions and FTEs:
  • 88th Regional Division (RD): 7 FTEs
  • 81st Regional Division (RD): 6 FTEs
  • 63rd Regional Division (RD): 6 FTEs
  • 99th Regional Division (RD): 6 FTEs
  • Administrative Assistants (AAs): 2 FTEs (assigned to 63rd and 81st RD)
• Detailed Location Breakdown: A table lists specific positions (e.g., Regional Director Psychological Health, Nurse Case Manager, Administrative Assistant), their assigned Region/Division, specific performance locations (city, state), and base locations.
• Color Key: A color-coded map of the United States indicates which states fall under which Readiness Division (1st Mission Support Command, 63rd, 81st, 88th, 99th Readiness Divisions).
• TBD Locations: Several entries indicate "TBD" for performance and base locations, suggesting these are yet to be finalized or determined.

This exhibit is crucial for bidders to understand the geographic distribution of personnel and the specific installation or facility locations where services will be performed. It directly impacts resource planning, logistical considerations, and understanding the operational footprint of the requirement. Bidders should pay close attention to the listed locations and any "TBD" entries, as these may affect staffing, travel, and overhead costs.

Questions & Answers / Clarifications

This document provides responses to questions submitted by offerors regarding Solicitation No. W81K0426RA011 for Psychological Health Program Support Services. It clarifies various aspects of the solicitation to facilitate responsive proposal submissions.

• Past Performance of Affiliates: The government will evaluate the past performance of sister, parent, or subsidiary companies if the proposal clearly demonstrates their firm commitment and meaningful involvement in contract performance. The affiliated company must be proposed as a major subcontractor (performing 25% or more of the contract effort) and a Consent Letter (RFP Attachment 4) must be submitted.
• Evaluation Criteria for Affiliates: There are no specific or special evaluation criteria for rating affiliates; the same criteria apply as for the prime offeror.
• Page Limits: All content within a volume, including summary sections, counts towards the maximum page limit.
• Pricing Information: Pricing information must be confined to Volume V (Cost/Price). Attachment 1 (Compensation Plan) is for technical evaluation (compensation realism) and must be consistent with Volume V and Attachment 7 (Price Matrix). Differences between these documents are not acceptable.
• Labor Categories and Wage Determinations: The government has specified the Service Contract Labor Standards (SCLS) classification for the Administrative Assistant (AA) position. Offerors must use this classification and ensure proposed compensation meets or exceeds the applicable Wage Determinations (WDs).
• Telework and Performance Locations: A hybrid work model is mandatory, with telework as the primary mode. Staff are required to be physically present at the designated base location a minimum of two days per month. The government will provide anticipated geographic locations for TBD positions prior to proposal submission.
• Insurance Requirements: Professional liability insurance of $1,000,000 per occurrence and $3,000,000 aggregate is required. Tail coverage is required if the policy is claims-made. Certificates of Insurance are a post-award deliverable.
• Surge Hours: Surge hours are a ceiling, not a guaranteed minimum, and must be pre-approved by the Contracting Officer. They are priced at the same rate as standard CLINs.
• Travel CLINs: Travel CLINs are cost-reimbursable, Not-to-Exceed (NTE) amounts to be established by the government post-award, not proposed by the offeror.
• Credentialing: Contractors are responsible for Primary Source Verification (PSV) of all credentialed staff. Staff cannot perform services while credentialing is in process.
• Compensation Plan Evaluation: The Compensation Plan (Attachment 1) is a technical evaluation factor to assess recruitment and retention risk, not for price building. It requires a detailed breakdown of fringe benefits. A redacted or sanitized plan will not be accepted.

Offerors must carefully review these clarifications to ensure their proposals accurately address all requirements, particularly regarding past performance of affiliates, pricing documentation, labor category classifications, telework expectations, and compensation plan details. The proposal due date has been extended to June 23, 2026.

Form / Attachment / Pricing Sheet

This document provides a compensation plan template for bidders to fill out. It outlines the labor categories, hours, and associated costs for different contract periods, including a base period and four option periods. Bidders are instructed to complete the yellow-highlighted cells.

• Labor Categories: Includes roles such as Regional Director Psychological Health - Team Lead (RDPH-TL), Regional Director Psychological Health, Nurse Case Manager (NCM), and Administrative Assistant.
• Hours: Specifies the number of hours allocated for each labor category per period.
• Cost Components: Fields for Base Salary (Hourly), Total Fringe Benefits, Overhead, and Profit, which auto-calculate the Total Billable Hourly Rate.
• Surge Hours: Separate line items for surge hours are included for each labor category.
• Wage Determination: A note indicates that the Administrative Assistant labor category is applicable to the Department of Labor's Wage Determination.
• Total Price Sheet: Consolidates pricing across all periods, including Total Evaluated Price.

1. Fill in all yellow cells.
2. Information in yellow cells auto-populates to the total price sheet.
3. Surge pricing auto-populates to match CLINs; surge hours billed at standard rates.
4. Bill rates are automatically calculated from base salary, fringe, overhead, and profit.

This sheet is critical for bidders to calculate and submit their proposed pricing. It details the required labor categories, estimated hours, and the structure for calculating total costs. Accurate completion is necessary for proposal submission and evaluation.

Form / Attachment / Pricing Sheet

This document is an amended price matrix (Attachment 7) that bidders must use to provide their pricing for the opportunity. It outlines the structure for inputting costs across a base period and four option periods.

• Input Cells: Bidders must only enter data in cells designated as "Input" (indicated by color). Neutral and Calculation cells should not be altered.
• CLINs (Contract Line Item Numbers): The matrix details various CLINs, including:
  • Regional Director Psychological Health - Team Lead (CLIN 1)
  • Surge Hours for Regional Director Psychological Health - Team Lead (CLIN 2)
  • Regional Director Psychological Health (CLIN 3)
  • Surge Hours for Regional Director Psychological Health (CLIN 4)
  • Nurse Case Managers (CLIN 5)
  • Surge Hours for Nurse Case Managers (CLIN 6)
  • Administrative Assistants (CLIN 7)
  • Travel (based on JTR) (CLIN 8)
  • Post Award Conference (CLIN 9)
  • Transition Period (CLIN 10)
• Periods of Performance: Pricing is broken down by Base Period (Aug 29, 2026 - Aug 28, 2027) and four Option Periods, with a Total column for the entire period (Aug 29, 2026 - Aug 28, 2031).
• Units: Quantities are specified in Hours or Months, with some items in Each (e.g., Post Award Conference).
• Travel (CLIN 8): This CLIN has Not-To-Exceed (NTE) pricing and is based on Joint Travel Regulations (JTR).

Bidders must accurately populate the green "Input Cells" with their proposed unit prices and quantities. The cumulative values will populate subtotals and averages, which must then be transcribed onto the SF 1449. Any perceived errors in the matrix must be reported to the contracting officer and contract specialist. Failure to adhere to the formatting and input instructions may impact proposal evaluation.

Form / Attachment / Pricing Sheet

This document is a sample subcontractor/teaming partner consent letter. It is intended to be used by a potential subcontractor or teaming partner to grant permission for the prime offeror to discuss their past and present performance information with the government during the source selection process.

• Identifies the solicitation number (W81K0426RA011) for Psychological Health Program support services.
• States the purpose is to facilitate the performance risk assessment process by allowing discussion of past and present performance.
• Requires the signature, printed name, title, entity name, SAM UEI number, and contact information of the consenting party.

Potential subcontractors or teaming partners responding to this solicitation should use this template to provide consent for their past performance to be discussed by the prime offeror. This consent is crucial for the government's evaluation of past performance, which is emphasized as a key factor in this acquisition.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document, Exhibit E - Performance Requirements Summary (PRS), outlines the performance standards and surveillance methods used to measure contractor performance for services provided under the contract. It details how services will be evaluated to determine contract continuation and potential adjustments for non-performance.

• The PRS identifies specific services for which the Government may require re-performance at no additional cost if they are nonconforming.

• If re-performance is not possible or does not correct defects, the Government may seek an equitable price reduction.

• Each listed required service will be assessed based on the acceptability of its component tasks.

• The PRS serves as the primary tool for measuring contract performance.

• Defects are defined as the contractor's failure to meet contract provisions, requirements, and standards.

• Specific performance objectives, PWS paragraph references, performance standards, acceptable quality levels (AQL), and methods of surveillance are detailed in a table within the document.

• Examples include:

  • Notifying the KO and COR of any suit, action, or claim against the Contractor.
  • Submitting complete credentialing/privileging packages for candidates.
  • Ensuring Contract Staff maintain professional licenses and certifications.
  • Planning and coordinating regional behavioral health-related meetings.
  • Completing mandatory annual medical/Government-required training.
  • Developing and applying behavioral health solutions.
  • Working collaboratively with RC POCs to develop new briefing and orientation programs.
  • Implementing functional group and/or individual fitness optimization plans.
  • Developing and implementing procedures to identify, prevent, and ensure non-recurrence of defective services.

Not explicitly detailed in this excerpt, but the PRS is used to measure performance throughout the contract period.

• The Government reserves rights under FAR 52.212-4(a) for Inspection/Acceptance.
• Equitable adjustment reductions will reflect the reduced value of services performed.
• The contractor is not relieved of full performance, and termination for cause is possible even after reductions for inadequate performance.
• The Government may modify inspection types and frequency.
• Random sampling is the primary surveillance method.
• Contractors must have complete work ready for inspection.
• Re-performance of nonconforming services is required at no additional cost to the Government.
• The Government may reduce payment if defects cannot be corrected.
• A Contract Discrepancy Report (CDR) will be issued for rejected work, requiring contractor explanation and corrective action plans.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, issued as a Request for Proposal (RFP) for Psychological Health Program Support Services for the United States Army Reserve Command (USARC). The acquisition is 100% set-aside for small business concerns.

The solicitation details requirements for providing psychological health support services, including:

• Personnel: 17 Regional Directors Psychological Health (RDPH), 8 Nurse Case Managers (NCMs), and 2 Administrative Assistants (AAs).

• Services: Promoting mental fitness and personal wellness, supporting operational readiness through behavioral health treatment, consultation, critical incident response, and clinical case management.

• Deliverables: Educational materials, training, and support services.

• Specific Tasks: Include assessment, short-term problem resolution counseling, referral services, clinical case management, and Traumatic Event Management.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: Base period of 12 months with four, 1-year option periods, for a total of 5 years.

• Estimated Value: Not explicitly stated in the provided pages, but the NAICS code 621330 has a size standard of USD 9,000,000.00.

• Offer Due Date: June 12, 2026, at 2:00 PM.

• Proposal Submission: Electronic submission via the Procurement Integrated Enterprise Environment (PIEE) suite. Proposals are to be submitted in specific volumes (Solicitation, Offer and Award Documents, Certifications/Representations, Mission Essential Services Plan, Key Personnel; Technical; Compensation Plan; Past Performance; Cost/Price).

• Evaluation Factors: Technical, Compensation Plan, Past Performance, and Cost/Price. Past Performance is significantly more important than Price. Technical and Compensation Plan must be rated "Acceptable" to be eligible for award.

• Set-Aside: 100% set-aside for small business concerns.

• NAICS Code: 621330.

• This announcement constitutes the only solicitation; a separate written solicitation will not be issued.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

Amendment / Modification

This amendment modifies solicitation W81K0426RA011 and includes the following changes:

• Attachment 8 - Questions and Answers has been added, with a question due date of June 10, 2026.
• Attachment 1 - Compensation Plan has been replaced with an amended version.
• The NAICS code has been corrected in the PIEE solicitation module to 621330: Offices of Mental Health Practitioners (except Physicians).
• The Product Service Code (PSC) has been corrected in the PIEE solicitation module to Q519: Medical-Psychiatry.
• The Contract Specialist email address has been updated to alexis.v.medrano.civ@army.mil.
• The Solicitation due date has been extended to June 19, 2026.

• Attachment 8 (new)
• Attachment 1 (replaced)
• NAICS Code (corrected)
• Product Service Code (corrected)
• Contract Specialist Email (updated)
• Solicitation Due Date (extended)

The proposal submission deadline has been extended to June 19, 2026. Bidders should ensure they acknowledge this amendment and incorporate all changes into their proposals. A new attachment (Questions and Answers) has been added, and an existing attachment (Compensation Plan) has been replaced.

Form / Attachment / Pricing Sheet

This document is an amended compensation plan, provided as an Excel spreadsheet, that bidders must use to detail their proposed pricing for labor categories across multiple contract periods. It serves as a critical component for proposal submission and cost evaluation.

• Labor Categories: Includes roles such as Regional Director Psychological Health - Team Lead (RDPH-TL), Regional Director Psychological Health, Nurse Case Manager (NCM), and Administrative Assistant. Surge hours are also listed for relevant roles.
• Contract Periods: The plan covers a Base Period and four Option Periods (Period 1 through Period 4).
• Pricing Structure: Bidders are instructed to fill in all yellow-highlighted cells. These entries will auto-populate corresponding cells on the total price sheet. The bill rate for each labor category is automatically calculated based on Base Salary, Total Fringe Benefits, Overhead, and Profit.
• Wage Determination: A note indicates that the Administrative Assistant labor category is applicable to the Department of Labor's Wage Determination.
• Total Price Sheet: This sheet aggregates the costs across all periods and labor categories, calculating a TOTAL EVALUATED PRICE.

Bidders must accurately complete this compensation plan by filling in the required yellow cells for each labor category and contract period. The data provided here directly impacts the total proposed cost and will be used by the government for evaluation. Failure to complete this form correctly may affect proposal acceptability or evaluation.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 2 - REFERENCE INFORMATION SHEET - SUMMARY DATA," serves as a template for offerors to provide information related to their Past Performance. It is used in conjunction with the "Addendum to 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services, Volume IV - Performance Risk Proposal (Past Performance) (Factor 3)."

• Offeror Information: Requires the Offeror's Entity Name, SAM UEI Number, Address, and Point of Contact details (including alternate).

• Subcontractor Information: Requires Subcontractor's Entity Name, SAM UEI Number, Address, and Point of Contact details (including alternate).

• Past Performance Submissions (PAS) Table: For both the Offeror and Subcontractor, this table requires the Contract Number, SAM UEI Number, identification of whether the work was performed as "Prime or Sub," and the "Method of Past Performance Submission" (CPARS or Questionnaire).

• Offerors may include no more than three (3) PAS.

• Each PAS must meet the relevancy definition in the Addendum to 52.212-2.

• Performance must have occurred within the last three (3) years but not less than six (6) months of the solicitation date.

• The three (3) PAS may include work performed by the Prime Offeror and/or Subcontractor(s), with the Subcontractor performing at least 25% of the services.

• If the Contractor Performance Assessment Report (CPAR) is in CPARS, a separate questionnaire is not required.

• Offerors shall not submit three (3) PAS as the Prime Offeror and three (3) additional PAS for any Subcontractor(s).

This document is critical for bidders to properly document and submit their past performance information, which is a factor in the evaluation of proposals. Failure to complete this form accurately and according to instructions may impact the evaluation of past performance.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 3 - REFERENCE INFORMATION SHEET - CONTRACT SPECIFIC DATA," is a template for offerors to provide detailed information about past contracts they are citing as references. It is intended to help the government evaluate the offeror's past performance and technical capabilities relevant to the current solicitation.

• Offeror Information: Name and SAM UEI Number, Address.
• Reference Contract Details: Contract/Order/Control Number, Title/Information.
• Contract Timeline: Date of Contract, Date Work Began, Date Work Was Completed.
• Contract Financials: Contract Type, Initial Contract Amount, Final (or Current) Contract Amount.
• Performance Risk Assessment: Indicates if a questionnaire was requested and the date.
• Points of Contact: Technical and Contracting Points of Contact for the reference contract.
• Current Status: Options to select the current status of the referenced contract (e.g., continuing, completed, terminated).
• Technical Capabilities: Space to elaborate on how the technical capabilities of the referenced work correlate to the current solicitation's requirements, referencing FAR Provisions 52.212-1 and 52.212-2.

Offerors must complete this form accurately and thoroughly for each contract reference they wish to submit. The information provided here is crucial for demonstrating relevant past performance and technical experience, which will be used in the evaluation of proposals. Bidders should pay close attention to the instructions regarding the correlation of past technical capabilities to the current solicitation's requirements.

Form / Attachment / Pricing Sheet

This document is a cover letter template for offerors to use when submitting a Past Performance Assessment Questionnaire. It is intended to accompany a questionnaire sent to a third-party evaluator (e.g., a client or customer) to assess the offeror's performance on a previous contract.

• Recipient Information: Placeholder for the Questionnaire Evaluator's details.
• Sender Information: Placeholder for the Offeror's company name, address, and SAM UEI Number.
• Subject Line: Clearly states the purpose is for "Offeror Past Performance Assessment" in support of Solicitation Number W81K0425RA011 for "Psychological Health Support Services."
• Introduction: Identifies the issuing agency (U.S. Army Health Contracting Activity, Health Readiness Contracting Office) and the purpose of the solicitation.
• Request for Assessment: Explains that the offeror has identified the recipient as a point of contact for their past performance evaluation, relevant to NAICS code 621330.
• Instructions for Evaluator: Directs the evaluator to complete the enclosed questionnaire and return it.
• Deadline: Specifies a deadline of "no later than 15 days after receipt of request or (insert date), whichever occurs first."
• Submission Details: Provides the physical address for mail submission and email addresses for submission to the Contract Specialist (Alexis V. Medrano) and Contracting Officer (Darlene Riley).
• Contact Information: Encourages questions to be directed to the Contract Specialist and Contracting Officer via email.
• Signature Block: Placeholder for the signature, printed name, title, entity name, SAM UEI Number, and contact details of the offeror's representative.

Bidders must use this template to request past performance evaluations from their references. They need to accurately fill in their company details, the recipient's information, and ensure the questionnaire is sent to the correct evaluator. Bidders must also be aware of the submission deadline and the required submission method (email or mail) to ensure their past performance information is considered as part of their proposal for the Psychological Health Support Services solicitation.

Form / Attachment / Pricing Sheet

This document is a Performance Risk Assessment Questionnaire. It is designed to gather candid responses regarding a contractor's past performance. The information provided will be used in the awarding of federal contracts and to preclude the need for follow-up by evaluators.

• Rating Definitions: Provides definitions for "Substantial Confidence," "Satisfactory Confidence," "Limited Confidence," and "No Confidence" based on performance metrics.
• Part I: Contract Identification: Requires details about the contract, including company name, address, program title, contract number, type, award date, completion date, nature of effort, and total contract value.
• Part II: Evaluation: This section is to be completed by a point of contact and assesses performance in areas such as:
  • Compliance of products, services, documents, and deliverables.
  • Effectiveness of project management (including subcontractor control).
  • Timeliness of performance.
  • Small business participation/subcontracting.
  • Commitment to customer satisfaction.
  • General comments.
  • Other information sources.
• Part III: Return Information: Specifies how to return the completed questionnaire, including contact information for Alexis V. Medrano and Darlene Riley.

Bidders should use this questionnaire to understand the performance criteria that will be evaluated. It outlines the specific areas of past performance that the government considers important and the definitions used to assess confidence levels. Completing this accurately and thoroughly is crucial for the evaluation process.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price matrix for the solicitation. It provides a detailed breakdown of CLINs (Contract Line Item Numbers), descriptions, quantities, units, unit prices, and total amounts for the base period and four option periods. Bidders are instructed to populate the green 'Input Cells' only and not to alter neutral or calculation cells or their formulas. Any errors in the matrix must be reported to the contracting officer and contract specialist.

• CLINs: Includes various services such as Regional Director Psychological Health (Team Lead and general), Surge Hours for these roles, Nurse Case Managers, Administrative Assistants, Travel, Post Award Conference, and Transition Period.
• Periods: Covers a Base Period (29 Aug 2026 - 28 Aug 2027) and four Option Periods (29 Aug 2027 - 28 Aug 2031).
• Units: Primarily 'Hours' for personnel services, 'Mo' for travel, and 'Each' for conference and transition.
• Pricing: Requires bidders to input unit prices for each CLIN, which will then calculate total amounts. The sheet also includes subtotals for each period and a grand total.
• Instructions: Specific guidance on inputting data into designated cells and verifying accuracy.

This price matrix is critical for bidders to prepare their proposals. It outlines the specific services and quantities expected, the contract periods, and the format for submitting pricing. Bidders must accurately complete the 'Input Cells' as per the instructions to ensure their pricing is correctly evaluated. The cumulative values from this matrix will be transcribed onto the SF 1449.

Questions & Answers / Clarifications

This document provides a template and instructions for offerors to submit questions regarding Solicitation No. W81K0426RA011 for Psychological Health Program Support Services. It also outlines the government's process for responding to these questions.

• Question Submission Deadline: All questions must be submitted in writing by 2:00 pm on Wednesday, 10 June 2026.
• Format: Questions should be submitted using the provided template, specifying the document, page/paragraph, and requirement to which the question pertains.
• Response Distribution: Responses will be posted on the Procurement Integrated Enterprise Environment (PIEE) suite (https://piee.eb.mil/) and www.sam.gov. An amendment to the solicitation will be issued only if necessary to clarify government requirements.
• Contact Information: Questions should be directed to Alexis V. Medrano (alexis.v.medrano.civ@army.mil) or Darlene Riley (darlene.m.riley.civ@army.mil).

This document does not alter the solicitation's requirements or deadlines but provides a mechanism for clarification. The government may issue an amendment based on the questions received.

Form / Attachment / Pricing Sheet

This document, Exhibit A, lists the performance locations and associated Full-Time Equivalents (FTEs) for various regional divisions and administrative assistants. It also includes a color key to identify different commands and divisions on an accompanying map.

• Regional Divisions and FTEs: Details the number of FTEs assigned to the 88th, 81st, 63rd, and 99th Regional Divisions, as well as Administrative Assistants.
• Performance Locations Table: A table listing specific positions (e.g., Regional Director Psychological Health, Nurse Case Manager, Administrative Assistant), their assigned Region/Division, specific performance locations, and base locations. Some locations are marked as TBD (To Be Determined).
• Color Key: A legend correlating specific colors on the map to the 1st Mission Support Command, 63rd Readiness Division, 81st Readiness Division, 88th Readiness Division, and 99th Readiness Division.

This document is crucial for bidders to understand the geographical distribution of personnel and the specific locations where services may need to be performed under the associated opportunity. It helps in assessing logistical requirements, potential travel, and the scope of operations across different regions.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Population Served," provides data on the population served by the Psychological Health Program (PHP) at US Army Reserve HQ, Fort Bragg, NC. It details the number of soldiers and non-soldiers seen per year, broken down by Regional Division (RD).

• A table showing the number of contractors per RD and the corresponding number of soldiers and non-soldiers seen per year.
• Totals for soldiers seen per year (11,943) and non-soldiers seen per year (16,000).
• A summary of activities conducted by the PHP in the past year, including Postventions, PHP/Psychoeducation Briefs, Yellow Ribbons events, SRPs, Resource fairs/Family Days, and participation in RD level SArBs.

This attachment provides context on the scale and scope of services previously provided by the PHP. Bidders can use this information to understand the potential workload and the types of activities involved in supporting the Psychological Health Program, which may inform their proposal development and resource allocation.

Forms / Attachments / Pricing Sheets

This document, "EXHIBIT C-Administrative Assistant Wage Determinations," provides the required minimum wage rates and fringe benefits for various occupational classifications under the Service Contract Act (SCA) for two specific regional divisions: the 63rd Division and the 81st Division. It serves as a reference for contractors to ensure compliance with federal labor laws.

• Wage Determinations: Lists specific wage determination numbers, revision numbers, and dates of last revision for each regional division.
  • 63rd Division: Wage Determination No. 2015-5237, Revision No. 29, dated 12/03/2025.
  • 81st Division: Wage Determination No. 2015-4437, Revision No. 31, dated 12/03/2025.
• Occupational Listings: Provides detailed lists of occupations, their corresponding codes, titles, and required minimum hourly wage rates.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare rates ($5.55/hour or $222.00/week) and provisions for paid sick leave (EO 13706), vacation (2 weeks after 1 year, 3 weeks after 10 years, 4 weeks after 20 years), and eleven paid holidays.
• Special Provisions: Includes notes on computer employee exemptions, night pay and Sunday pay for air traffic controllers, hazardous pay differentials (8% for high hazard, 4% for low hazard), and uniform allowances.
• Conformance Process: Outlines the procedure for requesting additional classifications and wage rates if a required occupation is not listed.

This exhibit is critical for bidders to accurately estimate labor costs for their proposals. It details the minimum wages and benefits that must be paid to employees performing work under the contract, ensuring compliance with the Service Contract Act. Bidders must review the occupational listings to identify the rates applicable to the positions required for this opportunity and incorporate these costs into their pricing.

Other / Unclassified

This memorandum from the Department of the Army, Headquarters, United States Army Forces Command, dated 16 December 2025, addresses the application of DODI 3020.37 concerning the continuation of essential DoD contractor services during crises, specifically for USARC Surgeon Contracts.

It references a prior memorandum from the Under Secretary of Defense regarding a Class Deviation to the DFARS for the continuation of essential contractor services.

The memorandum states that Psychological Health Services (PHP) are deemed essential for maintaining critical USARC operations during emergencies.

It directs the USARC Surgeon contracting officer to immediately identify and include essential contractor services that support USARC mission essential functions during emergency situations in solicitations and contracts.

This document is relevant to potential bidders as it highlights the importance of Psychological Health Services (PHP) and other essential contractor services for USARC mission essential functions during emergency situations. It indicates that these services will be a focus in upcoming solicitations and contracts, signaling potential opportunities for vendors in this specialized area.

Form / Attachment / Pricing Sheet

This document, Exhibit F, outlines the specific deliverables required from the contractor under the Performance Work Statement (PWS).

• Non-Disclosure Agreement: Due 15 days prior to the CSP(s) providing services.
• Quality Control Plan: Due within 15 calendar days after contract award, and within 10 working days of any changes.
• Mandatory Training: Contract staff must complete annual medical/Government-required training.
• Annual CQI Work Plan: Due within 30 days of contract award and annually thereafter, including for each option year.
• Telecommuting Program Plan: Due within 30 days after contract award.
• Travel Voucher/Supporting Documents: Submit NLT 30 calendar days after the completion of travel.
• Monthly Status Report: Due NLT the 5th day of each month.
• Sexual Assault Report: Immediate reporting (within 24 hours of gaining knowledge) of any incident.
• Sexual Harassment Report: Immediate reporting (within 24 hours of gaining knowledge) of any incident.

This exhibit details the specific reports, plans, and agreements that the contractor will be responsible for submitting. Bidders should review these deliverables to understand the ongoing reporting and compliance requirements associated with the contract.

Sources Sought / Market Research

This document is a Sources Sought notice for informational purposes only, not a Request for Proposal (RFP). The U.S. Army Health Care Activity (HRCO) is conducting market research to identify potential sources capable of providing comprehensive psychological health support services to approximately 200,000 U.S. Army Reserve Command (USARC) service members throughout the Continental United States (CONUS). The services aim to promote mental fitness and personal wellness, supporting operational readiness through behavioral health treatment, consultation, critical incident response, and clinical case management.

• Comprehensive psychological health support services.

• Services must align with The Joint Commission (TJC) standards, American Nurses' Associations standards for traveling nurses, Occupational Safety and Health Administration standards, and other applicable Federal, State, and local regulations.

• Services are considered a mission-essential function.

• The potential contract type is anticipated to be a Firm Fixed Price contract.

• The estimated period of performance includes a base period and 4 option years, commencing on August 29, 2026.

• Interested parties must submit a capabilities statement (max 15 pages, Arial 10 pitch or larger).

• Responses are due by 2:00 PM CDT on December 4, 2025.

• Submissions must be emailed to Alexis V. Medrano (alexis.v.medrano.civ@health.mil) and copied to Catherine-Tehila Johnson (catherine-tehila.o.johnson.civ@health.mil) in Microsoft Word or PDF format.

• No phone calls will be accepted.

• All questions must be submitted to the contract specialist and contracting officer.

• The applicable NAICS code is 621112 with a Small Business Size Standard of $12M.

• A potential set-aside will be determined based on responses to this notice.

• For small business set-asides, the prime contractor must perform at least 50% of the work.

Respondents must provide:

1. Organization details (name, address, contact info, size, ownership type, business size status - e.g., SDVOSB, VOSB, HUBZone, WOSB, Large Business).
2. Tailored capability statements detailing organizational and staff capability, including any subcontracting or teaming arrangements.
3. Information on the company's ability to: a. Provide services consistent with the scope and scale described. b. Secure and apply corporate financial, human capital, and technical resources. c. Implement a project management plan (compliance, cost containment, performance tracking, hiring, risk mitigation). d. Provide services under a performance-based acquisition contract.
4. Specific details on past performance in similar requirements, task management, subcontractor management, technical skills, and ability to meet the 50% prime performance requirement for small business set-asides.
5. Company profile including small/large business status, employee count, revenue history, office locations, EIN, and Cage Code.

• Attachment 1: Market Research Questionnaire

• Attachment 2: Experience Reporting Form

• Attachment 3: Questions and Answers

• Capabilities Statement (template provided)

• This is not a solicitation. Responses are voluntary and do not obligate the government to award a contract.

• No funds are available to pay for response preparation.

• Do not submit a narrative, proposal, brochures, or any additional information beyond the requested capabilities statement and attachments.

Form / Attachment / Pricing Sheet

This document is a Market Research Questionnaire designed to gather information from potential vendors regarding their capabilities and interest in providing Psychological Health Program services. It is crucial to note the disclaimer: DO NOT SUBMIT A NARRATIVE, PROPOSAL, BROCHURES, OR ANY ADDITIONAL INFORMATION. The goal is to understand common business practices, assess the feasibility of the requirement, and identify potential challenges.

The questionnaire asks specific questions related to:

• NAICS Code & Qualification: Vendor's qualification under NAICS code 621112 (Psychological Health Program services) with a small business size standard of $12 Million.
• Experience: Recent and relevant corporate experience in similar medical facilities for Psychological Health Program services (24 months of the previous 36 months), with instructions to complete an attached experience reporting form if applicable.
• Challenges: Anticipated challenges in performing the services or working with subcontractors.
• Recruitment & Retention: Innovative approaches for recruiting and retaining contract personnel.
• Teaming Arrangements: Preferred proposal structure (sole contractor, prime with subs, joint venture) and details on potential team members.
• Past Performance: Examples of similar projects where the vendor was the prime contractor or subcontractor, including scope, location, client, and size.
• Pricing Structure: Preferred pricing models and consideration of incentives.
• Proposal Preparation: Anticipated challenges or barriers in preparing a price proposal.
• Timeframe: Acceptable timeframe for submitting a proposal after receiving the Request for Information.
• SAM.gov Registration: Current active registration in SAM.gov and services provided.
• General Comments: Any additional comments on the described requirements.

This questionnaire is essential for potential bidders to assess their suitability for the opportunity and to provide critical feedback to the government. Responding accurately to these questions will help the government refine the requirement and understand the market's capacity. Bidders should pay close attention to the specific experience, teaming, and challenge-related questions to gauge their alignment with the potential procurement.

Questions & Answers / Clarifications

This document provides a template for offerors to submit questions regarding the Sources Sought for Psychological Health Program FY26 Services. It also serves as a record for the Government's responses to these questions.

• Offerors are requested to submit all questions in writing by 04 DEC 2025.
• Questions should be directed to the Contracting Officer and Contract Specialist.
• The Government will issue RFI Questions and Answers as necessary to clarify RFI requirements.

This document is a template for submitting questions and receiving answers. It does not directly alter solicitation requirements but facilitates clarification of the RFI. The deadline for submitting questions is December 4, 2025.

Form / Attachment / Pricing Sheet

This document is an Experience Reporting Form that bidders must use to provide examples of past projects demonstrating their company's and their teaming partner's/subcontractor's experience. The purpose is to show relevant experience with projects of a similar type and scope to the "Psychological Health Program Services" opportunity.

• Bidders must provide up to three (3) project examples each for their company and their teaming partner/subcontractor.
• These projects must have been completed within the previous 36 months, totaling 24 months of experience.
• For each project, the following information must be provided:
  • Name of Firm
  • Contract Number, Title, and Location
  • Contract Type and Pricing Arrangement
  • Type of Work/Description
  • How the contract is relevant to the immediate acquisition (specifying relevant portions if applicable)
  • Role (Prime, Joint Venture, Subcontractor)
  • Contract or Subcontract (Award) Amount
  • Dates of Contract (Began and Completed)
  • Whether terminated or assessed liquidated damages, with explanation if "yes".

This form is critical for demonstrating the bidder's and their team's qualifications and relevant past performance. Failure to complete this form accurately and thoroughly may impact the evaluation of the proposal. Bidders must carefully select projects that align with the scope and type of services required for the Psychological Health Program Services opportunity.