Purchase of New Passenger Bus for 374th Logistics Readiness Squadron (374 LRS), Yokota Air Base, Japan

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation No. FA520926Q0003 for the Purchase of New Passenger Bus for the 374th Logistics Readiness Squadron (374 LRS) at Yokota Air Base, Japan.

• Transmission Type: Automatic transmission is the primary choice.
• Headlights: LED headlights are required as specified in the solicitation.
• Bus Specifications: The proposed specifications for the FUSO Aero Ace (Height: 3,460 mm, Length: 11,990 mm, Width: 2,490 mm, GVW: approx. 16 tons) are acceptable.
• Delivery Timeline: Delivery needs to be by summer 2026 or as soon as possible.
• Seating Capacity: The Isuzu Gala Mio (M-II) with 41 seats (37 passenger, 3 auxiliary, 1 driver) is acceptable, despite slight differences from GMCII.
• Seat Belts: The first row can have three-point seat belts, while the second row and subsequent seats can utilize lap belts.

These clarifications confirm specific requirements and acceptable configurations, potentially impacting vendor proposals regarding transmission, headlights, bus dimensions, and seating arrangements.

Form / Attachment / Pricing Sheet

This document, "Product Information," serves as Attachment 2 to Solicitation No. FA520926Q0003. It requires offerors to provide specific product details for the "Purchase of New Passenger Bus for 374th Logistics Readiness Squadron (374 LRS), Yokota Air Base, Japan."

• Company Information: Offerors must provide their Company Name, Point of Contact Name, Signature, and Date.
• Total Offered Amount: The sum of all items offered.
• Item Information: Offerors must provide the local manufacturer name, model name, and model number for the offered items. This information is to confirm that the offeror will provide items specified in Attachment 1 (Government Minimum Characteristics Item Information - GMCII).
• Catalog: A catalog of the offered items must be provided with this document by the offer due date/time.
• Contract Line Item Number (CLIN) 0001: Specific fields for Manufacturer Name, Model Name, Model Number, and Catalog are provided for the "Passenger Bus, New."
• Lead Time: Offerors must provide the realistic lead time in Months ARO (After Receipt of Order). Delivery at the earliest date is desired.
• Availability of Replacement Parts: Offerors must confirm and consent to the availability of replacement parts for future purchases by signing and submitting this document.

This document is critical for bidders to accurately detail the passenger bus they intend to supply, including manufacturer, model, and lead time. It also requires confirmation of replacement parts availability. Failure to provide complete information may impact proposal evaluation.

Solicitation / RFP / RFQ

This solicitation is for the purchase of two new passenger buses for the 374th Logistics Readiness Squadron (374 LRS) at Yokota Air Base, Japan. The Product Service Code is 2310.

• Purchase of two new passenger buses.

• Buses must meet Government Minimum Characteristics Item Information (GMCII).

• Offerors must provide product information, including local manufacturer name, model name, and model number.

• Realistic lead time for delivery must be provided.

• Replacement parts must be locally available or readily available for future purchases.

• Contract type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but offer due date is January 26, 2026.

• Estimated Value: Not stated.

• Proposal submission deadline: January 26, 2026, 02:00 PM local time.

• Offers must be submitted electronically via email or DoD SAFE.

• Evaluation will be based on price, geographical qualification, and product information.

• The Government intends to award to the lowest priced offeror whose items meet specifications.

• Offerors must provide their Commercial and Government Entity (CAGE)/NATO CAGE (NCAGE) code for Japan (J-type NCAGE).

• Offerors must provide catalog of offered items.

• Offerors must provide realistic lead time and confirm availability of replacement parts.

• This acquisition is unrestricted.

• NAICS Code: 336120 (Truck and Bus Body Manufacturing).

• Size Standard: 1500 employees.

• The solicitation includes numerous FAR and DFARS clauses, including those related to payment, contract administration, and representations and certifications.

• Attachments include Government Minimum Characteristics Item Information (GMCII) and Product Information.

Solicitation / RFP / RFQ

This document serves as a Notice to Offerors, supplementing Solicitation No. FA520926Q0003, for the Purchase of a New Passenger Bus for the 374th Logistics Readiness Squadron (374 LRS) at Yokota Air Base, Japan.

• The primary requirement is the purchase of a new passenger bus.

• Not explicitly stated in this notice.

• Submission Method: Electronic copies of quotations are to be submitted via email.

• Due Date: January 26, 2026, at 02:00 PM Japan Standard Time (JST).

• Responsibility: Offerors are responsible for ensuring their quotes are received by the government. Follow up with POCs if no acknowledgement is received.

• Questions Deadline: Submit questions no later than January 09, 2026, at 03:30 PM.

• Site Visit: Questions arising from the site visit will be addressed on-site if possible, then compiled and sent to all interested parties.

• Not specified in this notice.

• Contract Assistance: Contact Mr. Yuma Kato (Contract Specialist) or Mr. Benjamin D. Warren (Contracting Officer) for inquiries. Contact details are provided.

• Clauses Incorporated by Reference: The solicitation incorporates clauses by reference. Full text is available upon request or electronically via Acquisition.Gov.

• CAGE/NCAGE Code: Offerors must enter their CAGE/NCAGE code on their offer. Registration assistance is available if needed.

• SAM Registration: Offerors are recommended to register with the System for Award Management (SAM) prior to submitting a quotation. A link to SAM.gov is provided.

Other / Unclassified

This document is a Memorandum for Prospective Proposers from the Department of the Air Force, 374th Airlift Wing, 374 CONS/CC. It outlines policies and procedures for doing business with the U.S. Government.

This document informs potential bidders about key principles governing U.S. Government procurement:

• Competition: Purchases are made through solicitations to ensure full and free competition. Collusion that restricts competition is a direct violation of policy.
• Rejection of Proposals: Firms acting in ways that restrict competition will have their proposals rejected and may be prohibited from future solicitations.
• Conduct and Gratuities: U.S. Government personnel must conduct business dealings with integrity. Contracts include a "gratuities" clause that prohibits offering or giving entertainment, gifts, or other items to secure contracts or favorable treatment. Such actions are illegal. Bidders are urged to report any irregularities encountered.
• Reporting Irregularities: Bidders are requested to report any instances of不正行為 (improper conduct) to the Contracting Squadron Commander.

Form / Attachment / Pricing Sheet

This document, "GOVERNMENT MINIMUM CHARACTERISTICS ITEM INFORMATION (GMCII)", details the minimum specifications for the purchase of new passenger buses for the 374th Logistics Readiness Squadron at Yokota Air Base, Japan. It serves as an attachment to Solicitation No. FA520926Q0003.

• Description: Contractor must provide personnel, supervision, management, tools, equipment, transportation, and materials to supply two (2) passenger buses.
• Vehicle Type: Passenger Bus, 4X2, Diesel.
• Required Specification: Must meet Doro Unso Sharyou Hou requirements for operation in Japan and be capable of operating on expressways.
• Seating Capacity: Minimum of 37 passengers (excluding jump seats).
• Dimensions: Approximately 17,000 lbs weight, 96 in width, 396 in length, 120 in height.
• Engine: Diesel fuel type.
• Others: Passenger loading door on the left side, Advanced Emergency Braking System (AEBS), Lane Departure Warning System (LDWS), LED headlights.
• Seat Belt: Required for all seats and passengers, with specific types (first-class, second-class, three-point, two-point) detailed based on seat orientation.
• Warranty: Manufacturer Standard.
• Technical Publications: Owner's Manual (Japanese & English) required.
• Delivery Point: 374th Logistics Readiness Squadron, Vehicle Management Flight (374 LRS/LGRV), Yokota Air Base, Fussa-shi, Tokyo 197-0001, Japan.
• Point of Contact: TSgt Jenny A. Winfree (or TSgt David M. Stubblefield), Phone: 042-552-2510, Ext. 58262.

This document outlines the precise technical specifications and requirements for the passenger buses being procured. Bidders must ensure their proposed vehicles meet all listed characteristics, including dimensions, seating, safety systems, and Japanese operational requirements, to be considered compliant with the solicitation.