Q301--Board-Certified Diagnostic Medical Physicist Services for Richard L. Roudebush, VAMC in Indianapolis, IN
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Richard L. Roudebush, VAMC in Indianapolis, IN, has issued a presolicitation for on-site Board-Certified Diagnostic Medical Physicist Services. This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The solicitation document is expected to be available on or after February 5, 2026, with responses due by March 2, 2026, 12 PM Eastern Time.
Scope of Work
The contractor shall provide comprehensive on-site Board-Certified Diagnostic Medical Physicist services, including:
- Imaging Equipment Inspections: Annual, post-major repair, and upon new installation.
- Protocol Review: Computed tomography (CT) and fluoroscopy protocol review for dose optimization.
- Lead Shielding: Design, reports, and verification for new construction or changes to existing rooms housing ionizing radiation.
- Radiation Safety Officer (RSO) Assistance: Support with calculating staff internal/external radiation exposure, estimating fetal radiation doses, instructing hospital personnel, preparing over-exposure reports, reviewing x-ray imaging equipment incidents, and attending biennial Machine-Produced Radiation Safety Committee (MPRSC) meetings.
Contract Details
- Opportunity Type: Presolicitation
- Resulting Contract Type: The resulting contract will consist of five (5), one (1) year ordering periods.
- Acquisition Regulations: Solicited under FAR Part 12 and VAAR 873.
- NAICS Code: 541990 (All Other Professional, Scientific, and Technical Services) with a size standard of $19.5 million.
- Place of Performance: Richard L. Roudebush, VAMC, 1481 W 10th St, Indianapolis, IN 46202.
Set-Aside
This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.
Submission & Deadlines
- Solicitation Availability: On or after February 5, 2026.
- Response Due Date: March 2, 2026, 12 PM Eastern Time.
- Questions: All questions must be submitted in writing via email to Michelle.Ford2@va.gov. Phone calls and facsimiles will not be accepted.
Contact Information
- Contracting Officer: Michelle C. Ford (michelle.ford2@va.gov, 734-222-7151)