Q301--Renal Biopsy Service

Solicitation / RFP / RFQ

This solicitation is for Renal Biopsy Services for the Salem VA Medical Center located in Salem, VA. The Department of Veterans Affairs requires a contractor to provide a 24-hour turnaround diagnostic service for renal biopsies, including processing and interpretation. This service aims to supplement existing diagnostic capabilities for veterans with renal diseases and/or impairment.

• Full range of renal biopsy pathology services.

• 24-hour turnaround time for Light Microscopy (LM), Immunofluorescence (IF), and Electron Microscopy (EM) results and interpretation.

• Provision of Renal Biopsy Kits, packaging, and pre-paid express shipping.

• Transportation of surgical anatomic pathology samples from Salem VA HCS to the contractor's laboratory.

• Emergency services available upon request (nights, weekends, holidays).

• Personalized service including nephropathologist calls to clinicians within 24 hours.

• Inclusion of images in reports accessible via phone, fax, and online.

• Specific routine staining protocols: Hematoxylin and Eosin (H&E), Periodic acid-Schiff (PAS), Trichrome & Jones (LM); IgG, IgA, IgM, C1q, C3, albumin, fibrinogen, kappa, lambda, and C4d(transplant) (IF); Electron microscopy (EM).

• Availability for renal biopsy conferences.

• Notification of cancelled/rejected specimens.

• Delivery of hard copy or electronic reports.

• Contract Type: Firm-Fixed-Price.

• Contract Period: Base period (03-01-2026 to 02-28-2027) with four (4) option periods, each one year in duration, extending through 02-28-2031.

• Estimated Value: $41.5 Million (This appears to be an estimated value for the entire contract period).

• Submission Deadline: February 12th, 2026, 12:00 PM EST.

• Submission Method: Email to Emily.Donahue@va.gov.

• Quote Structure: Must include Quote Form (SF 1449), Pricing, Representations and Certifications, Technical/Management Approach, and Past Performance.

• Evaluation Factors: Technical/Management Approach, Past Performance, and Price. The Government will select the quote representing the best overall benefit.

• Technical Questions Deadline: February 11th, 2025, 12:00 PM.

• Acquisition is Unrestricted.

• NAICS Code: 621511 (Medical Laboratories).

• Size Standard: Not specified in the provided text, but bidders should check Block 10 of SF 1449.

• Offerors must be registered and current in the System for Award Management (SAM).

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-4, and 52.212-5.

• Specific requirements regarding records management, data security, and privacy are detailed.

• Background investigations are not required, but photo identification and advance notice are needed for VA badges.

Solicitation / RFP / RFQ

This is a notice for an upcoming solicitation (RFQ # 36C24626Q0264) for Renal Biopsy Services for the Salem VA Medical Center, located in Salem, VA. The Department of Veterans Affairs (VA) is seeking vendors to provide these services.

Vendors will be expected to provide Renal Biopsy Services in accordance with the Statement of Work (SOW) that will be included in the solicitation.

• Period of Performance: Base year plus four option years.

• Contracting Office ZIP Code: 23667

• Place of Performance: Salem VA Medical Center, 1970 Roanoke Boulevard, Salem, VA 24153, USA.

• Request for Quotation (RFQ) Issuance: On or about February 5, 2026.

• Response Date/Time: February 5, 2026, 12 PM Eastern Time, New York, USA.

• Interested contractors should monitor Contract Opportunities for the solicitation.

• NAICS Code: 621511 - Medical Laboratories

• Size Standard: $41.5 Million

• Product Service Code (PSC): Q301 - Medical- Reference Laboratory Testing.

• Contact Person: Emily Donahue, Contracting Officer

• Email: Emily.Donahue@va.gov

• The solicitation will be archived 60 days after the response date.

Request for Information (RFI)

This is a Request for Information (RFI) issued by the Department of Veterans Affairs, Network Contracting Office 6, for Renal Biopsy Services at the Salem VA Medical Center. This notice does not constitute a formal solicitation, and no solicitation document currently exists.

• Service: 24-hour turnaround diagnostic service for renal biopsies.

• Kits: Provision of Renal Biopsy Kits with packaging and pre-paid express shipping.

• Transportation: Contractor shall provide transportation for surgical anatomic pathology samples from Salem VA HCS to the Contractor’s laboratory.

• Turnaround Time: 24-hour turnaround time for Light Microscopy (LM), Immunofluorescence (IF), and Electron Microscopy (EM) once the specimen is received.

• NAICS Code: 621511 (Medical Laboratories)

• Size Standard: $41.5 million

• Response Date: January 20th, 2026, by 9:00 AM EST.

• Submission Method: Email to emily.donahue@va.gov.

• Content Required: Capability statement, intent to submit a quote as a prime contractor, subcontracting possibilities (if any), evidence of similar experience (contracts, titles, dollar amounts, POCs), past performance references, FSS/GSA Contract # (if applicable), and identification of socioeconomic categories.

• All capable Service-Disabled Veteran Small Businesses (SDVOSBs) are encouraged to respond.

• The government will not pay for any information solicited.

• Telephonic (verbal) questions will not be addressed.