Q403--EAP Service Contract
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VETERANS AFFAIRS, DEPARTMENT OF, is soliciting proposals for an Employee Assistance Program (EAP) Service Contract for the VAMC in Tuscaloosa, Alabama. This Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside opportunity aims to provide professional counseling and support services to VAMC employees and their immediate family members. Offers are due by April 28, 2026, 12:00 PM EDT.
Scope of Work
The contractor will provide comprehensive EAP services, including confidential assessment, short-term counseling (limited to five sessions per presenting problem, per person, per year), and referral services for a range of personal and work-related issues such as marital, family, stress, crisis intervention, alcohol/drug abuse, financial, and job-related concerns. Key deliverables also include:
- Training seminars for managers and supervisors on EAP utilization, conflict resolution, sexual harassment, and workplace violence.
- Workshops for staff on identifying and resolving behavioral, health, or job performance problems.
- Education, assessment, referral, and back-to-work services for alcohol and drug problems.
- Consultation with Human Resources regarding employees with job performance issues.
- Emergent needs must be addressed same-day, urgent within 24 hours, and others within one week.
- Staffing requires 5-7 mental health professionals available on-site and at outlying areas as needed.
- A full-service facility must be located within a 10-mile radius of the Tuscaloosa VAMC, compliant with ADA, drug/smoke-free, and secure.
- On-call/crisis management services must be available 24/7.
Contract & Timeline
- Contract Type: Firm-Fixed-Price.
- Period of Performance: A base year (May 1, 2026 - April 30, 2027) with four (4) one-year option periods.
- Estimated Value: Approximately $9 Million for the total base and option periods.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
- Offers Due: April 28, 2026, 12:00 PM EDT.
- Published Date: April 23, 2026.
Eligibility & Evaluation
This acquisition is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Offerors must be certified and listed in the SBA certification database as a Verified SDVOSB on or before the closing date. Evaluation will follow a Lowest Price Technically Acceptable (LPTA) methodology. A critical technical requirement is the provision of a full-service facility within a 10-mile radius of the Tuscaloosa VAMC. Limitations on subcontracting apply, requiring at least 50% of the cost of services to be performed by the prime contractor.
Contact Information
Primary Point of Contact: Quincy L Alexander, Contracting Officer, Quincy.Alexander@va.gov.