Q522--VISN 19 OKC VAMC IR Physician Services

Form / Attachment / Pricing Sheet

This document, "D.2 CONTRACTOR ORGANIZATION CONFLICT OF INTEREST.pdf", contains the "ORGANIZATIONAL CONFLICTS OF INTEREST (OCT 2020)" provision and its associated certification form (APPENDIX A). It outlines the government's policy to avoid situations that could create an organizational conflict of interest (OCI) or provide a contractor with an unfair competitive advantage. It also details the Offeror's responsibility to disclose any relevant facts concerning past, present, or planned interests that could constitute an OCI.

• Provision VAAR 852.209-70: Defines OCI and its implications for contract award.
• Offeror's Statement Requirement: Requires a concise statement detailing any financial, contractual, organizational, or other interests that could create an OCI. This statement must also be provided for consultants and subcontractors.
• Mitigation: Offerors may provide information on how their systems or actions would avoid or mitigate potential OCIs.
• Consequences: Nondisclosure or misrepresentation of OCIs can lead to contract termination.
• APPENDIX A - Certification Statement: A form for the Offeror to certify that no OCIs exist or to provide the required statement of relevant facts. It includes options for certifying the absence of conflicts for key personnel or providing a detailed statement.

Bidders must carefully review this provision and complete the attached certification form accurately. Failure to disclose or properly address potential organizational conflicts of interest can result in disqualification from award or contract termination. This document is critical for understanding compliance requirements and ensuring a compliant proposal submission.

Form / Attachment / Pricing Sheet

This document, "D.3 CONTRACTOR RULES OF BEHAVIOR.pdf," outlines the user agreement and rules of behavior for contractors accessing and using Department of Veterans Affairs (VA) information assets, systems, and sites. It details the rights, authorizations, and responsibilities of contractors regarding data security, system access, and acceptable use.

• General Terms and Conditions: Covers expectations of privacy, consent to monitoring and reviews by VA personnel (OI&T, OIG, CIO, ISO), and prohibitions against unauthorized access or modification of Federal systems.
• General Rules of Behavior: Establishes standards for information security, including following procedures for account access, using authorized systems and data, restrictions on using non-contractor-owned equipment for sensitive VA information, and prohibiting exploitation of system controls for personal gain.
• Additional Conditions for Use of Non-VA IT Resources: Specifies requirements for connecting to the VA network, restrictions on remote access, and conditions for dual network connections.
• Statement on Litigation: Clarifies that the agreement does not create rights enforceable by parties in litigation with the U.S. Government.
• Acknowledgement and Acceptance: Requires contractors to acknowledge receipt, understanding, and acceptance of the terms, and to provide identifying information and a signature.

This document is critical for any bidder who will be performing services under the contract. It mandates adherence to strict security protocols, data privacy directives, and acceptable use policies for all VA information systems and resources. Bidders must understand and agree to these terms, which include potential penalties for violations. The document also specifies the process for acknowledging and accepting these rules, including returning a signed copy to the Contracting Officer (CO).

Other / Unclassified

This document is a Quality Assurance Surveillance Plan (QASP) that outlines the systematic method the Government will use to evaluate contractor performance for a stated contract. It details what will be monitored, how monitoring will take place, who will conduct it, and how efforts and results will be documented.

This QASP defines the performance standards and acceptable quality levels that the contractor must meet. It specifies the methods the Government will use for surveillance, including direct observation, periodic inspections, user complaints, random sampling, and verification of contractor-provided documentation. The document also outlines the CPARS ratings system (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) used to assess performance and the process for documenting performance issues and corrective actions. Bidders should review this QASP to understand the performance expectations and evaluation criteria for the contract.

Solicitation / RFP / RFQ

This solicitation is for Interventional Radiology Physician Services to be provided on-site at the Oklahoma City VA Health Care System. The services are for beneficiaries of the Department of Veterans Affairs and are required to meet or exceed the American College of Radiology (ACR) standards.

• Provision of Board Certified Interventional Radiology Physician Services.

• Radiologists must be fellowship trained in interventional radiology.

• Services must meet or exceed ACR guidelines.

• Key personnel must be credentialed and available for scheduling.

• Specific procedures include, but are not limited to, arterial and venous diagnostic and interventional procedures, arteriovenous shunt management for dialysis, hepato biliary intervention, thoracic interventions, percutaneous image-guided interventions, and spinal/vertebral musculoskeletal procedures.

• Physicians must be licensed, board-certified, and have current Continuing Medical Education (CME).

• Compliance with all applicable federal, state, and local laws and regulations.

• Adherence to VA policies, directives, and handbooks related to patient care, information security, and privacy.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base Year: April 15, 2026, to March 14, 2027. Includes four option years.

• Estimated hours for the base year are detailed in the Schedule of Services.

• Offer Due Date: April 1, 2026, by 2:00 PM MST.

• Questions Due Date: March 9, 2026, by 2:00 PM MST. Questions must be submitted via email to Fanta Cooper-Wells at fanta.cooper-wells@va.gov.

• Offers must be submitted electronically to Fanta Cooper-Wells.

• Evaluation Factors: Technical Capability, Past Performance, and Price.

• Award will be made to the responsible offeror whose offer is most advantageous to the Government.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• NAICS Code: 621111 (Offices of Physicians).

• Size Standard: $16 Million.

• Offerors must submit their offers in three separate volumes: Technical Capability, Past Performance, and Price.

• Specific documentation requirements for key personnel, quality control plans, contingency plans, and certifications are detailed in the solicitation.

Form / Attachment / Pricing Sheet

This document is a "Contractor Certification: Immigration and Nationality Act of 1952, As Amended." It requires the contractor to certify compliance with all legal provisions related to the Immigration and Nationality Act, particularly concerning non-immigrant foreign nationals working under contract or subcontract for the Department of Veterans Affairs (VA) while providing services to VA patient referrals.

• Contractor must certify compliance with the Immigration and Nationality Act and related laws enforced by Homeland Security, Immigration and Customs Enforcement, and the Department of Labor.
• Contractor must not knowingly employ, contract, or subcontract with illegal aliens or foreign nationals violating their visa status.
• Contractor must comply with "E-Verify" requirements as per Executive Order 12989 and applicable Federal Acquisition Regulations.
• The certification includes fields for Signature, Date, Typed Name and Title, and Company Name.
• It states that false certifications are subject to prosecution under 18 U.S.C. 1001.

Bidders must understand and be prepared to complete and submit this certification as part of their proposal or contract obligations. Failure to comply with the requirements outlined in this certification can lead to prohibition from working on VA contracts and contract termination for breach.

Form / Attachment / Pricing Sheet

This document, "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products (JAN 2023) (DEVIATION)," is a required certification for offerors. It outlines the limitations on subcontracting that apply to contracts awarded under 38 U.S.C. § 8127, specifically for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs).

• Subcontracting Limitations: Offerors must certify compliance with the requirement to pay no more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs (unless a waiver is granted for non-manufacturers).
• Manufacturer/Non-Manufacturer Representation: Offerors must identify themselves as either a manufacturer or a non-manufacturer and provide supporting certifications.
• Non-Manufacturer Requirements: Specific criteria for non-manufacturers include employee count, primary business activity (retail/wholesale trade), and taking ownership/possession of items.
• Acknowledgement of Certification: Offerors acknowledge that this certification is subject to penalties under 18 U.S.C. § 1001 for false or fraudulent statements.
• Cooperation and Records: Offerors agree to cooperate with the VA and provide documentation to demonstrate compliance with subcontracting limitations.

This form is mandatory for inclusion with a bid, quotation, or proposal. Failure to complete, sign, and return this certification will render the offer ineligible for award. Bidders must carefully review and accurately complete all sections to ensure compliance with subcontracting requirements and to be considered for the opportunity.

Solicitation / RFP / RFQ

This solicitation is for onsite Radiology Physician Services to be provided to eligible beneficiaries of the Department of Veterans Affairs, Oklahoma City VA Health Care System. The services are required to meet the standards set forth by the American College of Radiology (ACR).

• Furnish all key personnel to provide onsite Radiology Physician Services.

• Services must adhere to the standards of Abdominal/GU, Breast Imaging, Cardiovascular, General, Interventional, Musculoskeletal, and Neuroradiology.

• Interventional radiologist services must meet or exceed American College of Radiology (ACR) Guidelines.

• Not specified in the provided text.

• Response Date/Time/Zone: 04-01-2026 2 PM Mountain Time, Denver, USA.

• Evaluation criteria are not detailed in this document.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• NAICS Code: 621111

• Product Service Code: Q522

• Place of Performance: Department of Veterans Affairs, Oklahoma City VA Health Care System, 921 NE 13th Street, Oklahoma City, OK 73104.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office NCO 19, 6162 South Willow Drive, Suite 300, Greenwood Village CO 80111.

• Point of Contact: Fanta Cooper-Wells, Contract Specialist, fanta.cooper-wells@va.gov.